Project Information

Bid Title

IFB 26014Z Sand Gravel Crushed Stone and Related Materials

Issuing Agency

City of Dayton

Location

Ohio

Published Date

Nov 26, 2025

Closing Date

Dec 11, 2025

Government Level

State & Local

Status

Closed

Ref. #

IFB 26014Z

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26014Z
Bid Title:	IFB 26014Z Sand Gravel Crushed Stone and Related Materials
Category:	Procurement
Status:	Open

Description: ELECTRONIC PDF BIDS MUST BE RECEIVED NO LATER THAN: 11:00 A.M. local (Dayton OH) time on December 11, 2025. Publication Date/Time: 11/26/2025 9:00 AM Closing Date/Time: 12/11/2025 11:00 AM Related Documents: 26014Z Sand Gravel Crushed Stone and Related Materials - Copy - Copy

Attachment Preview

AD # 11/26 & 12/1

INVITATION FOR BID

IFB #26014Z

C I T Y O F D A Y T O N, O H I O

Division of Procurement

CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

SAND, GRAVEL, CRUSHED STONE AND RELATED ITEMS

For Further Information Contact:

Zachary Lee

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4003

Date: November 24, 2025

Nicole Fox

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO

bids@daytonohio.gov NO LATER THAN: 11:00 A.M. local (Dayton OH) time on December 11, 2025

User Agency: Various

Your electronic PDF bid is requested for the following: To set a firm price agreement for Sand, Gravel, Crushed

Stone and Related Items – on an as needed basis, with firm pricing from January 1, 2026 to December 31, 2026, and option for up to

three (3) one-year renewals at the City of Dayton’s discretion.

For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All

supplemental documentation shall be included with the original.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on our bid form are

to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment of roper officials,

is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote, advise to this effect

so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W. Second St., Suite

100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be issued. Please complete and return

promptly to the Human Relations Council.

DUE 12/11/2025

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26014Z

NOTE: FOB Destination; all prices bid for DELIVERY to the City shall include all fees of transportation including inside delivery.

All prices bid for PICK-UP shall reflect pricing for products picked up by City designated vehicles.

DESCRIPTION

SAND, GRAVEL, CRUSHED STONE AND RELATED ITEMS

Vendors are not required to quote on every line item. The City reserves the right to make awards to one or multiple vendors that best

meet the City’s requirements. Purchase orders may be issued and/or amended throughout the year as required by the various City

divisions. Any resulting price agreement may be renewed for up to three (3) additional 12-month periods at identical rates, terms and

conditions; however, such renewal is solely at the discretion of the City of Dayton. All requests for rate increases must be accompanied

by supporting documentation that clearly provides a detailed justification. City has the right to request price quote(s) and samples

prior to placing order.

The City of Dayton OH is using P-Cards (Master Charge) for many low dollar purchases based on any Price Agreement(s) in effect –

please bid accordingly. Do you accept Master Charge Cards? Yes [ ] No [ ]

➢ Price to remain firm for the period from January 1, 2026 through December 31, 2026?

Yes [ ] or No [ ] If no, for how long? ______________.

➢ Renewal Option No. 1

January 1, 2027 through December 31, 2027?

Yes [ ] or No [ ] If no, maximum percent increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 2

January 1, 2028 through December 31, 2028?

Yes [ ] or No [ ] If no, maximum percent increase (based on first-year bid pricing): _____ %

➢ Renewal Option No. 3

January 1, 2029 through December 31, 2029?

Yes [ ] or No [ ] If no, maximum percent increase (based on first-year bid pricing): _____ %

Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ] IF YES, please provide name and contract number of the

Cooperative Purchasing Program.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE

CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General Ordinances

Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery will be made within ________ calendar

days after receipt of order.

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

____________________________________________________

Email address to send Purchase Order to:

By:_________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

Fax No._____________________________________________

DUE 12/11/2025

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26014Z

NOTE: FOB Destination; all prices bid for DELIVERY to the City shall include all fees of transportation including inside delivery.

All prices bid for PICK-UP shall reflect pricing for products picked up by City designated vehicles.

DESCRIPTION

BID DOCUMENT

All bid shall be submitted as PDF via electronic submission to bids@daytonohio.gov. The City’s email size can only accept

20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid

document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted

in multiple parts please designated in the “Subject”, your bid response as multiple “Parts”, i.e. IFB No. 26014Z Part 1, IFB No.

26014Z Part 2, etc.

BID OPENING

Topic: CITY OF DAYTON - IFB 26014Z - SAND, GRAVEL, CRUSHED STONE, AND RELATED ITEMS

Time: Dec 11, 2025 11:00 AM Eastern Time (US and Canada)

Join Zoom Meeting

https://us04web.zoom.us/j/72504034798?pwd=8pxNjuAFrBPsTIy4TUJ0TkXOsQP3aV.1

Meeting ID: 725 0403 4798

Passcode: ubK3BL

DUE 12/11/2025

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26014Z

NOTE: FOB Destination; all prices bid for DELIVERY to the City shall include all fees of transportation including inside delivery.

All prices bid for PICK-UP shall reflect pricing for products picked up by City designated vehicles.

DESCRIPTION

SAND, GRAVEL, CRUSHED STONE AND RELATED ITEMS

Material will be available for ordering at times shown below. Due to year round nature of our operation this is of prime

importance.

From: Month and Day ___________________ To: Month and Day ___________________

Hours of Operation: _________________________ Monday through Friday

_________________________ Saturday, Sunday, Holidays

NOTE: The following must be completed.

List full address and telephone number for all plant or pit locations from which material(s) will be shipped:

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

____________________________________________________________________________________

DUE 12/11/2025

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

IFB #26014Z

NOTE: FOB Destination; all prices bid for DELIVERY to the City shall include all fees of transportation including inside delivery.

All prices bid for PICK-UP shall reflect pricing for products picked up by City designated vehicles.

Item

No.

U/M

DESCRIPTION

Unit Price

SAND, GRAVEL, CRUSHED STONE AND RELATED ITEMS

These Specifications can be viewed at the following link: http://www.daytonohio.gov/DocumentCenter/View/706/Construction-and-

Material-Specifications-PDF?bidId=

The undersigned proposes and agrees to furnish any or all items or services bid and to deliver them to the specific destination at the prices

stated herein. Any and all charges, including but not limited to, delivery fees, fuel surcharges, and administrative charges must be included in

the cost per ton.

The City of Dayton reserves the right to inspect or reject materials that do not meet the specifications or performance requirements.

1.

Ton

Concrete Sand - City specification # 702

Meets Specifications? Yes [ ] No [ ]

Bidder’s Specification Number: ___________

Exception(s) to Specifications? YES [ ] NO [ ] If YES, please explain: _________________

___________________________________________________________________________

Minimum Order Quantity for Delivery __________ /ton

$_________ /ton

Minimum Order Quantity for Pickup __________ /ton

$_________ /ton

Location(s) (Full Street Address) for Pickup Orders: _________________________________

___________________________________________________________________________

Plant/Pit Location(s): _________________________________________________________

___________________________________________________________________________

2.

Ton

Washed Bricked (Sharp) Sand - City specification # 703

Meets Specifications? Yes [ ] No [ ]

Bidder’s Specification Number: ___________

Exception(s) to Specifications? YES [ ] NO [ ] If YES, please explain: _________________

___________________________________________________________________________

Minimum Order Quantity for Delivery __________ /ton

$_________ /ton

Minimum Order Quantity for Pickup __________ /ton

$_________ /ton

Location(s) (Full Street Address) for Pickup Orders: _________________________________

___________________________________________________________________________

Plant/Pit Location(s): _________________________________________________________

___________________________________________________________________________

Commodity Codes

• NAICS 212321Construction Sand and Gravel Mining

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