Project Information

Bid Title

Request for Qualifications: ?26-24008 Design Build Womble Park Courts and Dugouts

Issuing Agency

Town of Holly Springs

Location

North Carolina

Published Date

Jan 15, 2026

Closing Date

Feb 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

Request for Qualifications: 26-24008 Design Build Womble Park Courts and Dugouts

• Due Date February 16, 2026 by 2 p.m. via e-mail
• Solicitation

Attachment Preview

Town of Holly Springs, North Carolina

REQUEST FOR QUALIFICATIONS

RFQ 26-24008 Design Build for Womble Park Courts and Dugouts

Issue Date: January 15, 2026

Due Date: February 16, 2026, at 2:00 PM

_________________________________________________________________________________________________

1 PURPOSE

The Town of Holly Springs (“the Town”) is requesting qualifications from licensed design-build contractors for

improvements at the Town of Holly Springs Parrish Womble Park. The scope of the desired park improvements

includes the addition of two new regulation-sized basketball courts with amenities and the replacement of eight

baseball dugouts.

Project site:

Parrish Womble Park is located at 300 Stinson Avenue in Holly Springs, North Carolina, adjacent to the Hunt Recreation

Center. The park can be accessed from both Stinson Avenue to the north and Grigsby Avenue to the south. Current

amenities of the 46-acre park include two synthetic turf soccer fields, tennis and pickleballs courts, picnic shelters,

four lighted baseball/softball fields, playground, amphitheater band shell, greenway trails, horseshoe pits, and sand

volleyball courts, and a concession and picnic area.

Project budget:

The total project budget not to exceed is $1,075,000; inclusive of all costs associated with the design, construction,

and installation.

Project schedule:

DATE

(All dates are estimated)

March/April 2026

June/July 2026

July 2026

August 2026

October 2026

November/December 2026

EVENT

Contract with selected team

100% Design and Submittals

Project Construction Start

Dugouts Replacement Complete prior to Fall Season

Project Substantial Completion/Punchlist Inspection

Project Closeout and start of warranty period

Project goal:

The Town has a 10% M/W/SBE participation goal for this project.

2 PROJECT SCOPE

The design-build team must be properly licensed in NC and qualified to perform the work outlined in this solicitation

and shall provide complete design, construction drawings for permit & construction, labor, materials,

transportation, equipment, and all other items necessary to complete the project. The firm selected is expected to

adhere to all federal, state, and local requirements. Major components include:

• Design and construct two new outdoor asphalt basketball courts, including fences, benches, lighting,

and ADA compliant walkways to the parking area.

• Plan and perform the removal and replacement of eight (8) concrete-walled baseball dugouts with new

modern aluminum chain-link dugout structures and separate storage areas.

RFQ 26-24008 // TOHS #24-008

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The scope of work to include, but is not limited to:

1. Coordination and Project Administration

• Conduct an initial scoping meeting with Town representatives to finalize the project scope, operational

requirements, and confirm standards for construction.

• Provide project management through the design and construction phases, including regular progress

meetings at agreed intervals.

• Coordination with utilities for relocation, if applicable.

• Potential coordination with third-party design team for nearby stormwater projects.

2. Survey, Design, and Permitting

• Complete initial survey to document existing conditions.

• Develop design concepts and construction documentation for new basketball courts and amenities,

submitting plan drawings for Town review at 30%, 90%, and 100%. Further description of new basketball

courts and amenities scope details can be found in Appendix A with site layout and existing conditions

found in Appendix B.

• Regular updates on construction timeline and estimates during design development with consideration

to the approved project budget and schedule.

• Develop a demolition and installation phasing plan for the dugouts for town approval. More information

on scope details in Appendix A and on existing site conditions of baseball field dugouts in Appendix B.

• Develop traffic control plan identifying access to site, laydown area(s), and staging of equipment.

• Prepare and submit for all required permits as needed.

• Provide submittals for approval before purchasing for products such as lighting, benches, fencing, court

sealants and markings, ADA ramp dome mats, dugout structures, etc.

3. Site Work & Construction

• Perform construction administration and quality assurance during construction.

• Stakeholder engagement and communication including regular progress meetings with minimum bi-

weekly updates to construction schedule.

• Construct basketball courts per approved design.

• Install connecting walkways and modify existing parking area for accessibility.

• Demolish, remove, and properly dispose of eight concrete dugouts.

• Install eight new dugouts and separate storage areas.

4. Project Closeout and Warranty

• Schedule and perform punchlist/warranty inspection with town staff upon issuance of Certificate of

Substantial Completion.

• Preparation and submittal of record drawings and closeout documents to include as-builts, warranties,

material/test reports, and operations manuals.

• Conduct an inspection of the project 30 days prior to one-year warranty expiration.

3 RESPONSE INSTRUCTIONS

3.1 Format

Responses shall be submitted in a single, digital PDF file and contain the content described below. The file should

include the cover letter, resumes or licenses/certifications. Please use size 11 point or larger font for readability.

Content

Responses must satisfy the criteria outlined below to be responsive to this solicitation. No work product, design, or

costs/fees specific to this project may be submitted. Failure to meet the requirements listed in this section may

deem the submission as non-responsive and removed from consideration.

RFQ 26-24008 // TOHS #24-008

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3.2 Cover Letter

• Provide the legal name, address, and telephone number of the firm along with the designated contact’s

name, title, email address, and telephone number. Include a statement attesting to the response's accuracy

and signed by an individual authorized to execute binding legal documents for the firm. Clearly

communicate understanding of the scope and a brief description of your approach to perform the requested

services.

3.3 Basic Qualifications

• Qualified firms must demonstrate a minimum of 5 years’ experience in the design and construction of

outdoor courts and park amenities. Prior experience with county or municipality park projects preferred.

• Provide the firm’s history and experience with sports courts and other park amenity projects in the last 5

years, to include:

o Profiles of projects similar to the proposed project that your firm has completed within the past 5

years. Emphasize turn-key projects managed by the key personnel you’re proposing for this project

and demonstrate the firm’s knowledge/experience coordinating with the design team. Links to

examples may be provided, if available.

o Include at least 2 customer references for each project including contact name, firm, phone number,

and email. The evaluation team reserves the right to contact any or all listed references, and to

contact other public entities regarding past performances on similar projects.

o Include the total amount invoiced for each listed project, the length of the project, and list of

personnel involved in the project who are also proposed for the subject project.

3.4 Staff Qualifications

• Provide an overview of the qualifications of the project manager(s) and key staff proposed for this project

o Provide staff member’s resumé, certification, and any applicable supporting documentation

o Describe who will perform the various tasks, their level of involvement and responsibilities, and

their qualifications for this specific project

o Include resumés of individuals and relevant licensure/certifications, where applicable

o Indicate the location of the office that agent(s) will work out of while services will be performed

• Identify subcontractors, to include all information above, if any. Prime contractors are encouraged to take

affirmative steps to maximize M/W/SBE participation in this project.

3.5 Project Approach

• Provide a detailed description of your firm’s approach to the project that demonstrates understanding of

the intent, objectives, and overall approach to the project to deliver services in an effective, timely, and

professional manner.

• Include an estimated project timeline with a description of each task and deliverable.

• Outline communication and progress meeting expectations.

3.6 Project Team Selection Explanation

• Submit an explanation of your project team selection per either Option A or Option B below. If the firm is

not self-performing the design work, respondents are required to certify in their response that the design

professional(s) selected for the design-build team, including subconsultants, were selected based on

demonstrated competence and qualifications per G.S. 143-64-31. License information to be provided for all

contractors and design professionals listed on the project team.

Option A: Submit a list of the licensed contractors, licensed subcontractors, and design professionals

whom the design-builder proposes to use for the project's design and construction. If this

project team selection option is used, the design-builder may self-perform some or all of the

work with employees of the design-builder and, without bidding, also enter into negotiated

subcontracts to perform some or all of the work with subcontractors, including, but not

RFQ 26-24008 // TOHS #24-008

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exclusively with, those identified in the list. In submitting its list, the design-builder may, but is

not required to, include one or more unlicensed subcontractors the design-builder proposes to

use. If this project team selection option is used, the design-builder may, at its election and with

or without the use of negotiated subcontracts, accept bids for the selection of one or more of its

first-tier subcontractors.

Option B: A list of the licensed contractors and design professionals whom the design-builder proposes

to use for the project's design and construction and an outline of the strategy the design-builder

plans to use for open subcontractor selection based upon the provisions of Article 8 of Chapter

143 of the General Statutes. If this project team selection option is used, the design-builder may

also self-perform some of the work with employees of the design-builder but shall not enter into

negotiated contracts with first-tier subcontractors.

3.7 Formal M/W/SBE Required Forms

The documentation required per this section is dependent upon the contractor’s intent to perform the work with

their own workforce or subcontracting out portions of the work. Please review and complete the applicable forms,

as outlined below.

• Submit “Affidavit B – Intent to Perform with Own Workforce” (if no subcontracting)

-OR-

• Submit “Affidavit A – Good Faith Efforts” and;

• Submit Form 1: “Identification of Minority Business Participation”

RFQ 26-24008 // TOHS #24-008

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FORM 1

Identification of Minority Business Participation

I, ____________________________________________________________________________

(Name of Bidder)

do hereby certify that on this project, we will use the following minority business enterprises as

construction subcontractors, vendors, suppliers or providers of professional services.

Firm Name, Address and Phone #

Work Type

*Minority

Category

*Minority categories: Black, African American (B), Hispanic (R), Asian American (A).

American Indian (I), Female (F), Socially and Economically Disadvantaged (D)

The total value of minority business contracting will be ($) _______________.

RFQ 26-24008 // TOHS #24-008

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Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction
• NAICS 541330Engineering Services
• NAICS 561492Court Reporting and Stenotype Services

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