Project Information

Bid Title

5018 Bread July To Sept Dsh Fy26

Issuing Agency

State Government of Pennsylvania

Location

Pennsylvania

Published Date

Apr 29, 2026

Closing Date

May 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

6100065919

Original Source

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Bid Documents

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Project Description

General Information
Department for this solicitation:	Procurement
Date Prepared:	04/29/26	Types:	IFB
Advertisement Type:	Service Materials Service & Materials PW Construction Agency Construction Real Estate
Solicitation/Project#:	6100065919	Solicitation/Project Title:	5018-Bread-July to Sept-DSH-FY26
Description:	This is to provide bread to Danville State Hospital July, August and September 2026.

Department Information
Department/Agency:	Department of Human Services "prior DPW"	Delivery Location:	Dietary Dept  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
County:	Montour	Duration:	3 months

Contact Information
First Name:	Annette	Last Name:	Hockenbroch
Phone Number: (XXX-XXX-XXXX)	570-271-4518	Email:	anhockenbr@pa.gov

Solicitation Information
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation.
Solicitation Start Date:	05/05/26
Solicitation Due Date:	05/21/26	Solicitation Due Time:	2:00 PM
Solicitation Opening Date:	05/21/26	Solicitation Opening Time:	2:01 PM
Opening Location:	Purchasing Office  Danville State Hospital  50 Kirkbride Drive  Danville Pa 17821
No. of Addendums:	0
Amended Date:	04/29/26

Related Solicitation Files

Original Files cover letter Bread.pdf Bidding Guide 8.3.18.pdf New Vendor Registration Guide.pdf 20-BREAD SPECS 8-14 PerishableFDSPEC FINAL.pdf

Attachment Preview

SPECIAL INSTRUCTIONS AND SPECIFICATIONS

BREAD, ROLLS AND RELATED PRODUCTS, FRESH

1. PRODUCT CHARACTERISTICS: Bread – Each loaf should have a firm

and tender brown colored crust (except Italian) have a fine and

even grain and impart a pleasing flavor and aroma. Rolls and

English Muffins – After cooling, each baked unit should weigh

less than one-half pound. The individual rolls, except English

Muffins, should have a firm and tender crust (except that hard

rolls will have a typical firm crisp crust) and have a fine and

even grain, impart a pleasing flavor and aroma, and be of the

weight, size, shape, and variety specified. For English Muffins,

the individual roll shall be round and approximately 1” in

height, and approximately 4” in diameter, griddled on top and

bottom, and the weight, size, shape, and variety specified. The

rolls should have a firm but tender crust, a porous, slightly

chewy texture and a bland to slightly sour flavor. The delivered

product shall not be crushed or damaged. Fresh bread, including

individual slices, shall not be more than 48 hours old upon

arrival at receiving point, except whole wheat and rye, which may

not be more than 72 hours old. The volume of the bread should

contribute to a pleasing appearance.

2. LABELING: Wrappers shall identify the type of product,

ingredients, net weight, and name of bakery. The bakery must be

registered with the Pennsylvania Department of Agriculture and

must meet the Department’s standards for bakeries and bakery

products. Date and day of production must be clearly marked on

label or by color-coded tie code (code to be supplied by vendor)

on each package.

3. PACKAGING: The products shall be packaged in accordance with

commercial practice. The package shall afford adequate

protection against deterioration and physical damage during

shipment.

4. PRODUCT CONDITION AT DELIVERY: Bread, rolls and related products

must be properly packaged and delivered in clean, sound, standard

cartons or trays. Vendor shall indicate if cartons and trays are

returnable and if so, they are to be identified for return to

vendor. The returnable containers shall be stored by the using

agency in a location easily accessible to the vendor and shall be

removed by the vendor on or before the next delivery. Product

shall maintain freshness for a minimum of 5 days from date of

delivery.

5. QUANTITIES: Quantities listed are estimates only and may be

increased or decreased in accordance with the actual

requirements of the facility. The facility may cancel any

quantity of an order by providing notice at least 5 days prior

to a scheduled delivery date, and will only pay the vendor for

products actually accepted by the Department.

6. DELIVERY DATES: Delivery must be made on dates as specified in

the contract. Vendors shall obtain prior approval for any

schedule changes from the Director of Dietary Services or

delivery may be rejected.

7. AMOUNTS & PAYMENT OF COMMODITIES:

Vendor shall indicate at the time of delivery any discrepancies

between actual net weight or count and the contracted amount and

record the discrepancy on the delivery slips. Vendor agrees that

the Commonwealth will accept and pay only for actual net weight

or count determined at the time of delivery.

8/14

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

ITEM NUMBER DESCRIPTION OF COMMODITY

DATE:

PROPOSAL NUMBE

QTY. UNIT

UNIT

PRICE

TOTAL

1. Bread, White enriched – square top, sliced loaves –

Prepared from enriched wheat flour, water, salt,

yeast and optional ingredients. The product shall

contain enrichment ingredients necessary to meet

requirements of FDA standard of identity for enriched

bread. Minimum 20 oz. net weight with not more than 24

usable slices; polyfilm bags with sealed or tied tops.

Lvs.

2. Bread, Rye – seedless, square top, sliced loaves –

Lvs.

Prepared from hard wheat flour, water, salt, yeast

soybean and/or canola oil, high fructose

corn syrup and, if desired, optional ingredients.

Not less than 10% no more than 40% of rye flour shall

constitute the total farinaceous ingredients. Minimum

16 oz. net weight, not more than 18 usable slices/16 oz loaf; not

more than 26 usable slices/24 oz. loaf; polyfilm bags with

sealed or tied tops.

3. Bread, Whole Wheat – round top, sliced loaves –

100% whole wheat loaf shall be prepared from whole

wheat flour (no refined or bleached flour), water, salt,

yeast and optional ingredients. Minimum 2g dietary

fiber/slice. Minimum 22 oz. net weight, 22-26 usable

slices; polyfilm bags with sealed or tied tops.

Lvs.

4. BREAD, CINNAMON/RAISIN - Round top, sliced loaves.

Lvs.

Loaf shall be prepared from wheat flour, water,

salt, yeast, cinnamon, raisins, and other ingredients,

if desired. Min. 15 oz. net weight and minimum 14 usable slices;

polyfilm bags with tops tied.

5. BREAD, ITALIAN - Round top, sliced loaves. Loaf shall

be prepared from wheat flour, water, salt, yeast,

soybean oil, high fructose corn syrup, and

optional ingredients, if desired. Min. 20 oz. net weight;

minimum 15 usable slices; polyfilm bags with topes tied.

Lvs.

6. BREAD, CUBES FOR FILLING/STUFFING - Prepared from white

bread, enriched. Approx. ½” cubes. Packed in 5 lb. units.

Lbs.

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

08/14

PROPOSAL NUMBE

ITEM NUMBER

DESCRIPTION OF COMMODITY

QTY UNIT UNIT

.

PRICE

TOTA

7

ROLLS, HAMBURGER - Sliced, seedless. White.

Dz

Enriched, soft pan baked, shall be prepared from

enriched wheat flour, water, salt, yeast and

optional ingredients if desired, and baked as round

shaped rolls, in pans, which are crusted on all surfaces

except the surface of rolls which contact each other

during baking. Rolls to be hinged or slab sliced;

separate pieces are not acceptable. Min. diam. 3 ½”

packaged in polyfilm bags, tops sealed or tied, 8-16 rolls

per package.

7A

ROLLS, HAMBURGER –Sliced, seedless. Whole wheat or

Dz

multi-grain. Enriched, soft, pan baked, shall be

prepared from enriched wheat flour, water,

salt, yeast and option ingredients if desired,

and baked as round shaped rolls, in pans, which

are crusted on all surfaces except the surface of

rolls which contact each other during baking.

Min diam. 3 ½”. Packed: 8-16 rolls per package;

polyfilm bags, tops sealed or tied.

8

ROLLS, FRANKFURTER - Sliced. White. Enriched, soft,

Pack

pan baked, prepared from enriched wheat flour,

water, salt, yeast and optional ingredients, if desired,

and baked as elongated rolls, having straight sides

and rounded ends which are crusted on all surfaces

except the contact areas along the side walls. Min.

length 5½” and minimum 16/pack. Packed in polyfilm

bags, tops sealed or tied.

9

ROLLS, HARD, Kaiser type. Seedless, round – Sliced.

Dz

Prepared from enriched wheat flour, water, salt

and optional ingredients. Product shall have a golden

brown crust with a white interior. Max. diam. 3 ½”-4”;

minimum 12/pack. Packaged in polyfilm bags, tops

sealed or tied.

10

ROLLS, DINNER - Soft-Type: Pan. Pull apart. Enriched.

Dz

Approx. .8 oz. ea. Packaged in polyfilm bags, tops

sealed or tied. Does not meet NSLP requirement for bread.

10A

ROLLS, DINNER - Soft - Type: Split-top/snowflake:

Dz

Enriched. Approx. 1 oz. ea. Sealed packages containing

12-16 ea.(meets NSLP requirements)(Please specify white or

100% whole grain white wheat).

COMMONWEALTH OF PENNSYLVANIA - DEPARTMENT OF HUMAN SERVICES

COMMODITY LISTINGS FOR LOCAL PURCHASE PROPOSAL

8/14

DATE:

COMMODITY CLASS

BREAD, ROLLS AND RELATED

PRODUCTS, FRESH

NAME OF FACILITY

ITEM NUMBER DESCRIPTION OF COMMODITY

PROPOSAL NUMBE

QTY. UNIT

UNIT

PRICE

TOTAL

11

STEAK ROLL - 6” in length, Sliced, Unseeded. – Min.

Dz

weight 2 oz. ea.; packaged in polyfilm bags,

tops sealed or tied. Packaged 6/bag.

11A

HOAGIE/SUB ROLLS - 8” in length, Sliced – Min.

Dz

weight 2.5 oz. ea. Packed in polyfilm bags, tops

sealed or tied. Packaged 6/bag.

12

MUFFINS, ENGLISH-WHITE – Sliced/Split – Approx.

Dz

weight 2 oz each. 12 per pack. Packed in polyfilm

bags, tops sealed or tied.

13

HOT DOG ROLLS, WHEAT- Sliced. Approx. weight 1.75 oz.

Dz

each. 8-16 per pack. Packed in polyfilm bags, tops sealed

or tied. Minimum 2 gms fiber/roll.

14

KAISER ROLL, 4 IN. WHOLE GRAIN- Sliced. Approx. weight

Dz

2 oz. Each. 12/pack. Packed in polyfilm bags, tops

sealed or tied. Minimum 3 gms fiber/roll.

15

DINNER ROLL, WHEAT BREAKAWAY- Minimum weight 1.16 oz.

Dz

each. 12/pack. Packed in polyfilm bags, tops sealed or

tied. Minimum 1 gm fiber/roll.

16

STEAK ROLLS, WHEAT- Sliced. Approx. weight 2.66 oz.

Dz

each. 6-12/pack. Packed in polyfilm bags, tops sealed

or tied. Minimum 3 gms fiber/roll.

17

ENGLISH MUFFINS, 100% WHOLE WHEAT- Sliced/Split.

Pack

Approx. weight 2.16 oz. each. 6/pack. Packed in polyfilm

bags, tops sealed or tied. Minimum 4 gms fiber each muffin.

18

SAUSAGE ROLLS, WHOLE GRAIN- Sliced. Approx.

Pack

weight 2 oz. each. 6/pack. Packed in polyfilm bags,

tops sealed or tied. Minimum 3 gms fiber/roll.

DELIVERIES TO BE COORDINATED BETWEEN FOOD SERVICE DIRECTOR AND VENDOR

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