Project Information

Bid Title

RFP 26-002 - Ad hoc Health Benefits Consulting for Fiscal Years 2027 - 2031

Issuing Agency

The Retirement Systems of Alabama

Location

Alabama

Published Date

Mar 11, 2026

Closing Date

Mar 30, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

RFP 26-002 - Ad hoc Health Benefits Consulting for Fiscal Years 2027 - 2031

This Request for Proposals (RFP) solicits vendor proposals for ad hoc health benefits consulting services to support the Public Education Employees' Health Insurance Plan (PEEHIP) on an as-needed basis for fiscal years 2027 through 2031. PEEHIP’s fiscal year begins October 1 and ends September 30. Services to be provided under this RFP are expected to begin October 1, 2026. Upon the award of this RFP, the PEEHIP will work with the Vendor(s) to further develop the scope of the contract.

RFP 26-002

RFP 26-002 Questions and Answers

Contact:
Taylor Benefield
taylor.benefield@rsa-al.gov

Deadline for receipt of questions:
March 9, 2026 2:00 p.m. CST

Proposals Due:
March 30, 2026 2:00 p.m. CST

Attachment Preview

REQUEST FOR PROPOSALS

FOR

AD HOC HEALTH BENEFITS CONSULTING

FOR

THE

PUBLIC EDUCATION EMPLOYEES’ HEALTH

INSURANCE PLAN

FOR

FISCAL YEARS

2027 through 2031

RFP 26000000002

Issue Date: February 27, 2026

This RFP Contains Information Under the Following Headings:

SECTION I

General Information for the Bidder

A. Purpose

B. Background

C. Description of PEEHIP’s Management

D. Operations

E. Funding

F. Other Information

G. Proposal Opening

H. Key Dates

I.

Scope of Services and Submission Requirements

J.

Payment Schedule

K. Selection of Firm(s)

L. Economy of Preparation

M. News Releases

N. Addenda to the RFP

O. Contact Point

P. Minimum Qualifications

Q. Agents

SECTION II

Information Required from Bidders

A. Qualifications of the Firm

B. Cost and Price Analysis

SECTION III

Criteria for Evaluation

A. General

B. PEEHIP’s Rights

C. Termination

D. Cost and Price Analysis

E. Proposal Evaluation Form

SECTION IV

Additional Documents

A.

State of Alabama Disclosure Statement (Pursuant to the Code of Alabama 1975, Title 41,

Chapter 16, Article 3B)

B.

Sample PEEHIP State Contract

C.

Immigration Compliance Certificate

D.

Proposer Profile Form

E.

Proposer References Form

F.

PEEHIP Statement on HIPAA Compliance Documentation

G.

Third Party Vendor Checklist

H.

Business Associate Agreement

I.

IRS Form W-9

SECTION I

General Information for the Bidder

A. Purpose:

This Request for Proposals (RFP) solicits vendor proposals for ad hoc health benefits consulting services

to support the Public Education Employees' Health Insurance Plan (PEEHIP) on an as-needed basis for

fiscal years 2027 through 2031. PEEHIP’s fiscal year begins October 1 and ends September 30. Services

to be provided under this RFP are expected to begin October 1, 2026. Upon the award of this RFP, the

PEEHIP will work with the Vendor(s) to further develop the scope of the contract.

B. Background:

The PEEHIP provides hospital medical health insurance benefits for all full-time employees and certain

part-time employees of the Alabama public educational institutions, which provide instruction at any

combination of grades K-14. These insurance benefits are also available to retired employees with a portion

of the retiree's cost paid through the employer premium for active employees. Coverage is also offered to

eligible dependents.

Members have the following choices for health insurance coverage as follows:

• Hospital medical administered by Blue Cross and Blue Shield of Alabama – Actives and Non-

Medicare eligible retirees and eligible dependents.

• Prescription Drug coverage administered by Express Scripts – Actives and Non-Medicare eligible

retirees and eligible dependents.

• Health Maintenance Organization – Viva – Actives and Non-Medicare eligible retirees.

• Medicare Advantage Prescription Drug Plan (MAPDP) – Humana – Medicare eligible retirees and

Medicare eligible dependents of retirees

• Optional Coverage administered by Southland Benefit Solutions, LLC, – consisting of Dental,

Hospital Indemnity, Vision, and Cancer.

• Supplemental Hospital Medical administered by Blue Cross and Blue Shield of Alabama—

supplemental coverage for Actives and Non-Medicare eligible retirees

Members electing one of the hospital medical plans must pay a small amount each month for single

coverage plus an additional amount if the member elects family coverage. Additionally, members may

select the optional coverage plans or supplemental plan in lieu of the hospital medical coverage. Members

electing hospital medical coverage may also elect to pay an additional amount to acquire one or more of

the optional plans.

C. Description of PEEHIP’s Management:

The PEEHIP’s self-insurance plan and administrative responsibility for this fund is with the Retirement

Systems of Alabama (RSA) administrative staff. The Chief Executive Officer (CEO) of the Teachers’

Retirement System (TRS) also serves as CEO for the PEEHIP. All matters relating to the PEEHIP have

been assigned to staff who serve under the direction of the Deputy Director for Administration. Currently,

Carr, Riggs & Ingram, LLC, performs the annual audit of the financial statements of the PEEHIP. CavMac

Consulting, LLC, prepares the annual OPEB valuation and GASB 74 and 75 reports.

D. Operations:

The Accounting Division of the RSA is responsible for budgeting projected claims and working with the

insurance consultant to estimate premium rates necessary to fund the claims and maintain adequate reserves

for unreported and unpaid claims.

The PEEHIP Division maintains insurance records for the approximately 360,000 active and retired

members and eligible dependents via Member Online Services. All changes are reported to the third-party

administrators via electronic file transfer.

In March 2007, the Alabama Retired Education Employees’ Health Care Trust, a multiple-employer cost-

sharing defined benefit post-employment healthcare plan, was established to provide healthcare benefits to

retirees of state and local educational institutions. As of September 30, 2025, the assets totaled $2.7 billion.

Claims paid by third party administrators and payments to HMOs for Fiscal Years 2023-2025 are

summarized as follows (cash basis):

(Amount in Millions)

TPA

2023

2024

Medical - BCBS of AL

$ 1,013 $ 1,043

Drug - ESI

$ 254 $ 288

MAPDP

$

77 $

57

HMO - VIVA

$

20 $

18

Optionals - CDIV - Southland $

63 $

60

Flex

$

8$

9

Other (e.g., ADPH)

$

5$

6

Total Claims

$ 1,440 $ 1,481

2025

$ 1,119

$ 247

$ 203

$

19

$

66

$

10

$

5

$ 1,669

Number of Members with medical contracts and number of dependents enrolled in PEEHIP Medical

Coverage and Optional Coverage as of January 31, 2026:

As of January 31, 2026

Hos pital/M e dical

Hos p/M e d

Supple me ntal

Total Hosp/Med

Humana

Viva Health

Total Hospital/Medical

Active

Single Family

35,297 52,286

188 1,537

35,485 53,823

-

-

727 518

36,212 54,341

Re tire d

Single Family

3,753 5,580

546 770

4,299 6,350

40,442 20,437

133

90

44,874 26,877

Total

Single Family

39,050 57,866

734 2,307

39,784 60,173

40,442 20,437

860 608

81,086 81,218

Total

Contracts

96,916

3,041

99,957

60,879

1,468

162,304

Cove re d

Pe rs ons

230,639

8,596

239,235

80,907

2,747

322,889

As of January 31, 2026

Active

Optional Plans

Single Family

Cance r

3,850 6,175

De ntal

24,340 45,564

Vis ion

8,585 13,678

Inde mnity

2,608 3,825

All optional plans are with Southland

Re tire d

Single Family

4,636 5,127

28,777 30,718

7,071 9,488

2,503 2,249

Total

Single Family

8,486 11,302

53,117 76,282

15,656 23,166

5,111 6,074

Total

Contracts

19,788

129,399

38,822

11,185

Cove re d

Pe rs ons

39,054

272,384

81,865

22,141

PEEHIP also implemented a MAPDP effective January 1, 2017. The member count for this program is

approximately 81,000 (included above), and the plan is currently administered by Humana.

E. Funding:

Employer paid health insurance premiums, member payments for family coverage, and additional selected

optional coverage are submitted to the PEEHIP each month from the employer school systems for active

employees and the retirement payroll process for retirees. There are approximately 200 local employer

systems participating in PEEHIP.

F. Other Information:

Additional terms and conditions appliable to, and hereby incorporated within, this RFP and all

proposals submitted in response to this RFP are located at https://www.rsa-al.gov/about-rsa/itb-

rfp/ and titled:

• RSA Reservation of Rights and Requirements for ITBs and RFPs

• RSA Standard Terms and Conditions for Solicitations and Contracts

• RSA Procedure for Resolution of Controversies

By submitting a proposal, all proposers are deemed to have agreed to all terms and conditions

included within the above documents unless a proposer provides RSA with a document clearly

stating its exceptions to any term or condition, along with a detailed justification therefor.

Other documents that are considered as part of this RFP may be located via the internet as follows:

RSA’s website – www.rsa-al.gov

PEEHIP information on RSA’s website – www.rsa-al.gov/index.php/members/peehip/

Alabama Secretary of State’s website – www.sos.alabama.gov

PEEHIP Law – Code of Alabama 1975, Title 16, Chapter 25A

Flexible Benefits Plan Law

G. Proposal Opening:

Please submit one printed non-redacted and one printed redacted copy of your proposal, and a digital copy

(non-redacted and redacted) on a USB drive in a sealed envelope with the following plainly marked on the

front:

PEEHIP

Ad-Hoc Health Benefits Consulting Proposal

RFP 26-002

Opening March 30, 2026

Proposals sent via UPS or FedEx:

Proposals sent via U.S. Mail:

Taylor Benefield

Accounting Dept.

Retirement Systems of Alabama

201 South Union Street

Montgomery, AL 36104

Taylor Benefield

Accounting Dept.

Retirement Systems of Alabama

P.O. Box 302150

Montgomery, AL 36130-2150

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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