Project Information

Bid Title

Office Automation

Issuing Agency

City of Philadelphia

Location

Pennsylvania

Published Date

Sep 21, 2026

Closing Date

Oct 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

B2727718

Original Source

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Bid Documents

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Project Description

Header Information
Bid Number:	B2727718	Description:	Office Automation	Bid Opening Date:	10/12/2026 10:30:00 AM
Purchaser:	Steven Weeks	Organization:	City of Philadelphia
Department:	95 - Citywide	Location:	PROC - Procurement
Fiscal Year:	27	Type Code:	IB - Invitation and Bid, Citywide	Allow Electronic Quote:	Yes
Alternate Id:		Required Date:	12/01/2026	Available Date :	09/21/2026 08:05:11 AM
Info Contact:	Steven.Weeks@phila.gov	Bid Type:	OPEN	Informal Bid Flag:	No
Purchase Method:	Open Market
Pre Bid Conference: Bulletin Desc: The City of Philadelphia (City) intends to acquire Peripherals and Information Technology (IT) Equipment and Hardware Configurations, Installation, and Implementation Services. Quotes will NOT be accepted after the bid opening. It is the Seller's responsibility to ensure that the quote is submitted in a timely manner.
Ship-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Bill-to Address:	Ronald Hovey 1401 JFK Blvd Suite 120 Philadelphia, PA 19102 US Email: PHLContracts@phila.gov Phone: (215) 686-4720	Print Format:	Bid Vendor Print Form
File Attachments:	Seller SSE Checklist~57.pdf B2727718 Office Automation.pdf Seller Contact Form~90.pdf Sellers Customer References~30.pdf B2727718 Office Automation Range Memo Appendix 1.pdf B2727718 Office Automation SLBP Appendix A.pdf B2727718 S and P form Appendix 2.pdf Consent Authorization PHL Form~14.pdf Annual Bid Security Application FY27~4.pdf B2727718 DATA PROCESSING AGREEMENT FINAL.pdf LBE Determination~31.pdf
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Questions:	Question # Print Sequence Required Question Response 1 1.0 Yes Did your company provide a short sketch of your corporate history and identify any parent/subsidiary relationship which may exist per Section 1.10.1.1? 2 2.0 Yes Did your company provide your Office of Economic Opportunity (OEO) certification number per Section 1.10.1.1? (Enter N/A if it doesn't apply) 3 3.0 Yes Did your company document your ability to provide services, enclosing your most recent audited financial statements per Section 1.10.1.2? (Includes at least three (3) but not more than five (5) financial references) 4 4.0 Yes Did your company submit an attachment with the references as requested in Section 1.10.1.3? 5 5.0 Yes Did your company submit an attachment with a full listing of all IT equipment manufacturers (e.g., HP, Enterasys, etc.) your firm may distribute for and the product lines (e.g., printers, scanners, etc.) you provide per Section 1.9.1.4? 6 6.0 Yes Please submit an email address per Section 1.10.1.5. 7 7.0 Yes Did your company attach an evidence that you are authorized to conduct warranty service on the equipment by OEM if you are not the OEM of the equipment you propose to furnish? 8 8.0 Yes Does your company agree with the Warranty terms per Section 2.3? 9 9.0 Yes Did your company attach an evidence in PHLContracts Attachments Tab per Section 2.3.1? 10 10.0 Yes Does your company offer a trade-in program? 11 11.0 Yes Has the vendor reviewed the Data Processing Agreement? 12 12.0 Yes Have you uploaded your Consent and Authorization Form for bid opportunities and participation in PHL Contracts? 13 13.0 Yes Did your firm pay the fees required for the Annual Bid Security Program, Bid Processing Fee? 14 14.0 Yes If your firm paid the required bid fees online, did you upload the receipts with your response to Bid No. B2727718? 15 15.0 Yes Please confirm completion of the Seller Contact Information Form (see the Attachments tab,) which specifies to whom in your firm any questions should be directed concerning the contract that will result from the award of this quote. 16 16.0 Yes Have customer references been provided? (Please see the Attachments tab for Sellers Customer References Form). 17 17.0 Yes Seller to state how the product(s), parts, supplies, and/or equipment are to be delivered to the City of Philadelphia : (E.G., on-site delivery via the seller's truck, United Parcel Service, U.S. Postal Service, etc.) 18 18.0 Yes Seller to specify if delivery is other than 30 days. 19 19.0 Yes If applicable, do you acknowledge any and/or all Amendments issued for Bid No.B2727718 and understand that the Amendment(s) are now part of the proposal? 20 20.0 Yes Did your firm review the "Seller's Checklist" to ensure it complies with all requirements of Bid No. B2727718? 21 21.0 Yes The vendor shall indicate the entire bid has been read. 22 22.0 Yes Is your product packaged and/or shipped in material containing recycled content? 23 23.0 Yes Is your product recyclable after it has reached its intended end use? 24 24.0 Yes Is your product shipped in returnable containers? 25 25.0 Yes Does the product for the B2727718 bid contain recycled content? 26 26.0 No 27 27.0 No 28 28.0 No 29 29.0 No

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541511Custom Computer Programming Services
• NAICS 541519Other Computer Related Services

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