Project Information

Bid Title

TOWN HALL BACKUP POWER PROJECT

Issuing Agency

Southern Pines town

Location

North Carolina

Published Date

Apr 22, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

PW-04-26

Original Source

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Bid Documents

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Project Description

Bid Number:	PW-04-26
Bid Title:	TOWN HALL BACKUP POWER PROJECT
Category:	Public Works
Status:	Open

Description: Informal Bids for “2026 - TOWN HALL BACKUP POWER” will be received by the Town of Southern Pines at the office of Public Works located at 801 SE Service Road, Southern Pines, North Carolina 28387, until 2:00 pm local time (EST) on 14th of May 2026. The work will generally consist of installing a Backup Generator to the new Town Hall located on 300 SW Broad Street. Specifications and proposal documents are open to public inspection and may be viewed at the Public Works Complex located at 801 SE Service Road, Southern Pines, North Carolina 28387, or downloaded from the Town of Southern Pines website at https://www.southernpines.net/bids.aspx . No bid may be withdrawn after the scheduled closing time for the receipt of bids for a period of 30 days. The Town reserves the right to reject any or all bids and to waive informalities. CONTACT: Please call Darren Johnson at 910-692-1983 with any questions. TOWN OF SOUTHERN PINES Publication Date/Time: 4/22/2026 8:00 AM Closing Date/Time: 5/14/2026 2:00 PM Related Documents: Town Hall Backup Power

Attachment Preview

TOWN OF SOUTHERN PINES

NORTH CAROLINA

2026

TOWN HALL

BACKUP POWER

ADVERTISEMENT FOR BIDS

2026 – TOWN HALL BACKUP POWER PROJECT

TOWN OF SOUTHERN PINES

Informal Bids for “2026 - TOWN HALL BACKUP POWER” will be received by the

Town of Southern Pines at the office of Public Works located at 801 SE Service Road,

Southern Pines, North Carolina 28387, until 2:00 pm local time (EST) on 14th of May

2026.

The work will generally consist of installing a Backup Generator to the new Town Hall

located on 300 SW Broad Street.

Specifications and proposal documents are open to public inspection and may be viewed

at the Public Works Complex located at 801 SE Service Road, Southern Pines, North

Carolina 28387, or downloaded from the Town of Southern Pines website at

https://www.southernpines.net/bids.aspx.

No bid may be withdrawn after the scheduled closing time for the receipt of bids for a

period of 30 days.

The Town reserves the right to reject any or all bids and to waive informalities.

CONTACT:

Please call Darren Johnson at 910-692-1983 with any questions.

TOWN OF SOUTHERN PINES

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TABLE OF CONTENTS

Advertisement for Bids

Table of Content

Information for Bidders

Insurance Required

Proposals

Agreement

Americans with Disabilities Act Notice

Drug-Free Notice

General Conditions

Notice of Award

Notice to Proceed

Plumbing and Electrical Specifications signed

Plumbing and Electrical Plans

Natural Gas Plan

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INFORMATION FOR BIDDERS

INFORMAL Bids will be received by the Town of Southern Pines (herein called the

“OWNER”), at the Office of the Public Works Department, at 801 SE Service Road,

Southern Pines, NC 28387, until 2:00 p.m. local time on May 14th, 2026.

Each BID must be submitted in a sealed envelope, addressed to TOWN OF SOUTHERN

PINES, PUBLIC WORKS DEPARTMENT, 801 SE SERVICE ROAD, SOUTHERN

PINES, NC 28387. Each sealed envelope containing a BID must be plainly marked on the

outside as BID for 2026 TOWN HALL, BACKUP POWER PROJECT and the envelope

should bear on the outside the BIDDER’S name, address, and license number, if applicable,

and the name of the project for which BID is submitted. If forwarded by mail, the sealed

envelope containing the BID must be enclosed in another envelope addressed to the

OWNER at 801 SE SERVICE RD., Southern Pines, NC 28387.

All BIDS must be made on the required BID form. All blank spaces for BID prices must

be filled in, in ink or typewritten, and the BID form must be fully completed and executed

when submitted. Only one (1) copy of the BID form is required.

The OWNER may waive any informalities or minor defects or reject any and all BIDS.

Any BID may be withdrawn prior to the above scheduled time for the opening of the BID

or authorized postponement thereof. Any BID received after the time and date specified

shall not be considered. No BIDDER may withdraw a BID within 30 days after the actual

date of the opening thereof. Should there be reasons why the contract cannot be awarded

within the specified period, the time may be extended by mutual agreement between the

OWNER and the BIDDER.

BIDDERS must satisfy themselves of the accuracy of estimated quantities in the BID

Schedule by examination of the site and a review of the drawings and specifications,

including ADDENDA. After BIDS have been submitted, the BIDDER shall not assert that

there was a misunderstanding concerning the quantities of WORK or of the nature of the

WORK to be done.

The CONTRACT DOCUMENTS contain the provisions required for the construction of

the PROJECT. Information obtained from an officer, agent, or employee of the OWNER

or any other person shall not affect the risks or obligations assumed by the CONTRACTOR

or relieve the CONTRACTOR from fulfilling any of the conditions of the CONTRACT.

The party to whom the CONTRACT is awarded will be required to execute the Agreement

within ten (10) calendar days from the date when NOTICE OF AWARD is delivered to

the BIDDER. The NOTICE OF AWARD shall be accompanied by the necessary

Agreement. In case of failure of the BIDDER to execute the Agreement, the OWNER may

consider the BIDDER in default.

The OWNER within (10) days of receipt of the Agreement signed by the party to whom

the Agreement was awarded shall sign the Agreement and return to such party an executed

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duplicate of the Agreement. Should the OWNER not execute the Agreement within such

period, the BIDDER may by WRITTEN NOTICE withdraw the signed Agreement. Such

notice of withdrawal shall be effective upon receipt of the notice by the OWNER.

The NOTICE TO PROCEED shall be issued within ten (10) days of the execution of the

Agreement by the OWNER. Should there be reasons why the NOTICE TO PROCEED

cannot be issued within such period; the time may be extended by mutual agreement

between the OWNER and CONTRACTOR. If the NOTICE TO PROCEED has not been

issued within the ten (10) day period or within the period mutually agreed upon, the

CONTRACTOR may terminate the Agreement without further liability on the part of either

party.

The OWNER may make such Investigations as deemed necessary to determine the ability

of the BIDDER to perform the WORK, and the BIDDER shall furnish to the OWNER all

such information and data for this purpose as the OWNER may request. The OWNER

reserves the right to reject any BID if the evidence submitted by, or investigation of, such

BIDDER fails to satisfy the OWNER that such BIDDER is properly qualified to carry out

the obligations of the Agreement and to complete the WORK contemplated therein.

A conditional or qualified BID will not be accepted.

Award will be made to the lowest responsible BIDDER.

Successful BIDDER is responsible to provide a performance and payment bond equal

to 100% of the bid amount.

All applicable laws, ordinances, and the rules and regulations of all authorities having

jurisdiction over construction of the PROJECT shall apply to the contract throughout.

Each BIDDER is responsible for inspecting the site and for reading and being thoroughly

familiar with the CONTRACT DOCUMENTS. The failure or omission of any BIDDER

to do any of the foregoing shall in no way relieve the BIDDER from any obligation in

respect to its BID.

The low BIDDER shall supply the names and addresses of major material SUPPLIERS

and SUBCONTRACTORS when required to do so by the OWNER.

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Commodity Codes

• NAICS 237130Power and Communication Line and Related Structures Construction
• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541330Engineering Services

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