Project Information

Bid Title

Paid Parking Operations and Enforcement Services

Issuing Agency

City of Ventura

Location

California

Published Date

Jan 14, 2026

Closing Date

Feb 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

P-130000860

Original Source

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Project Description

Bid Number:	P-130000860
Bid Title:	Paid Parking Operations and Enforcement Services
Category:	Information Technology
Status:	Open

Description: Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for Paid Parking Operations and Enforcement Services, in accordance with this Request for Proposal. Closing Time and Date One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to: Wednesday February 11, 2026, at 4:00PM PST Sealed proposals shall be delivered by courier, express mail, or in person to: Purchasing & Contracts Division City of San Buenaventura 501 Poli Street, Room 102 Ventura, CA 93001 Publication Date/Time: 1/14/2026 3:00 PM Closing Date/Time: 2/11/2026 4:00 PM Contact Person: Patricia Zavala [email protected] (805)658-4710 Related Documents: P-130000860 Paid Parking Operations and Enforcement Services Attachment C -General Provisions for Standard Form Contracts D- Small local Business Purchasing Preference Cert E- General Services Agreement E- C - Insurance Req. for IT Contracts

Attachment Preview

Request for Proposal No. P-130000860

Wednesday January 14, 2026

Notice is hereby given that sealed proposals will be received at the Purchasing and

Contracts Division for Paid Parking Operations and Enforcement Services, in

accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked

with the Proposal Number, and one (1) PDF electronic copy sent via email to the

Purchasing Representative must be submitted prior to:

Wednesday February 11, 2026, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

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TABLE OF CONTENTS

1. Instructions to Bidders

1.1.

Request for Proposal Timeline

1.2.

Pre-Bid Meeting

1.3.

Question and Answer Period

1.4.

Proposal Submission

1.5.

Proposal Format

1.6.

Elevated Consultant Interviews+

1.7.

Contract

1.8.

Insurance Requirements

1.9.

Agreement Prices

1.10.

Subcontracting

1.11.

Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

General Overview

2.3.

Scope of Work

2.4.

Project Calendar

2.5.

Cost Proposal

3. Proposals

3.1.

3.2.

3.3.

3.4.

3.5.

ATTACHMENTS

Evaluation of Proposals

Proposal Format and Requirements

Required upon Successful Award of Bid

Special Requirements

Proposal Authorization Form

• Attachment A- Pay Installation Locations and Mobile Payment Zones

• Attachment B- Liquidated Damages & Incentives

• Attachment C – General Provisions for Standard Form Contracts

• Attachment D – Small Local Business Purchasing Preference Certification

• Attachment E – General Services Agreement

EXHIBITS

• Exhibit A – General Services Agreement (SCOPE OF SERVICES) Left blank intentionally

• Exhibit B – General Services Agreement (SCHEDULE OF COMPENSATION) Left blank

intentionally

• Exhibit C – General Services Agreement (INSURANCE REQUIREMENTS)

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1. INSTRUCTIONS TO BIDDERS

1.1 Request For Proposal Timeline

Release of Request for Proposal

Questions to be submitted via Email

Addendum to be Issued, if required

Proposal Submission Deadline

January 14, 2026

January 22, 2026, 2:00PM

January 30, 2026

February 11, 2026, 4:00PM

1.2 Mandatory Pre-Bid Meeting

A mandatory meeting has not been scheduled at this time, however; any potential

meetings will be announced in the form of an addendum.

1.3 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email to

Patricia Zavala, Senior Buyer, at pzavala@cityofventura.ca.gov PRIOR to, January 22,

2026, at 2:00 PM. Any questions submitted after the deadline shall be rejected. All

questions will be answered in the form of an addendum.

1.4 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP.

It is the Responder’s responsibility to ensure that its/their proposal arrives on or before

the specified time. Proposers shall provide one (1) hard copy in a SEALED envelope

clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via

email to the Purchasing Representative, Patricia Zavala at

pzavala@cityofventura.ca.gov. If discrepancies are found between the hard copy and

the PDF, the hard copy will provide the basis for resolving such discrepancies. If no

document can be identified as the original, proposal may be rejected at the discretion

of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications will

be considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned. Proposals

postmarked prior to submittal deadline, but received after the deadline, will be returned.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be complete in all respects as required

in the Proposal Format and Requirements Section. Proposals are to be prepared in

such a way as to provide a straightforward, concise description of capabilities to satisfy

the requirements of the RFP. Expensive binding, colored displays, promotional

materials, etc., are not necessary or desired. Emphasis should be concentrated on

conformance to the RFP instructions, responsiveness to the RFP requirements, and

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on completeness and clarity of content. A proposal may not be considered if it is

conditional or incomplete.

1.6 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview

phase.

1.7 Contract:

A copy of the City of Ventura’s General Services Agreement, Attachment “C” is included

herein, as it will be the document executed into a final contract between the City and

the awarded Consultant. You do not have to return Attachment “C” with your proposal

submission; the sample General Services Agreement is provided for reference only and

does not have to be returned with the bid.

1.8 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “C”

General Services Agreement.

1.9 Agreement Prices:

At any time during the course of this anticipated contract the City may alter the Scope

of Work, making changes to the assignments and times indicated, and/or adding or

deleting assignments as deemed necessary. The City and firm will negotiate changes

to the contract pricing accordingly.

Unless otherwise stated, prices are maximum for the term of the Contract. Price

adjustments, if allowed under this Contract, must be requested in writing and

accompanied by the required information to substantiate the request for price

adjustment, as set forth in the Contract. No price adjustment allowable under this

Contract will be granted retroactively. The CITY must also be given the benefit of any

decline in prices. If any price increase is granted by the CITY, the increase shall not be

greater than the Consumer Price Index (CPI) of the current year.

1.10 Subcontracting:

No Subcontracting any portion of Consultant’s duties under this agreement without prior

written consent of the City. Clearly state in your proposal if subcontractors will be used

and for what services. Clearly identify if a markup will be utilized and share markup

percentage in Schedule of Compensation.

1.11 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the

Purchasing and Contracts Division, regarding this RFP is prohibited. Disregard of this

provision could result in rejection of the proposal.

Copies of the proposal package and subsequent addenda may be obtained at

www.cityofventura.ca.gov/bids.

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2. SCOPE OF SERVICES

2.1 Background

The City of San Buenaventura is a coastal community located just north of Los Angeles

County and south of Santa Barbara County and is frequently considered one of

America’s most desirable places to live. The City is a full-service municipality, providing

police and fire services, parks and recreation, public works, and community

development, in addition to water and wastewater operations, and storm water

management. The City employs over 700 employees, boasts a population of 110,000

residents within its 32 square miles which includes 32 parks and 119 historic sites, and

more than 600 acres of open green space. The City operates under its own charter with

the City Council/City Manager form of government comprised of seven Council

members elected by district for terms of four years.

2.2 General Overview

Introduction:

This RFP is intended to be as descriptive as possible. However, Proposers may not

take advantage of omissions or oversights in the document. Proposers must provide

services that meet or exceed the requirements of this RFP. In the event of a dispute

over performance, the needs of the City of Ventura (City) will govern.

The City is soliciting proposals from qualified parking operators (Contractor) to provide a

comprehensive on- and off-street paid parking solution that includes both mobile

payment services and revenue collection from the City’s multi-space pay stations. The

City will own and maintain the pay stations, while the Contractor may advise on pay

station features to ensure compatibility with its back-office and enforcement systems. It

is expected that paid parking will be implemented in the proposed areas, encompassing

all streets and city-owned parking facilities specified in Attachment A. Technical

exhibits will be provided to the Contractor to specify where pay stations will be located

for revenue collection. The City of Ventura will manage the overall policies related to

the parking system internally, and the Contractor will be responsible for the scope of

work contained within this contract.

In addition, the Contractor shall also provide parking enforcement operations for the

paid on-street and off-street parking areas. The enforcement operations will need to

integrate into the City’s existing violation processing management software.

The chosen Contractor shall be responsible for supplying and installing all necessary

equipment for parking payment and enforcement services, aside from the pay stations.

This includes but is not limited to integrating with the ParkMobile parking app,

overseeing and managing the SpotGenius parking duration monitoring system,

associated parking payment and wayfinding signage, integrated management software

with permitting capabilities, coin collection equipment, license plate recognition cameras

and enforcement vehicles, hand-held citation issuing devices, and uniforms.

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Commodity Codes

• NAICS 561210Facilities Support Services
• NAICS 812930Parking Lots and Garages

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