Project Information

Bid Title

FLOODPLAIN AND INSPECTION SERVICES SOFTWARE

Issuing Agency

City of Fort Pierce

Location

Florida

Published Date

Nov 6, 2025

Closing Date

Nov 26, 2025

Government Level

State & Local

Status

Closed

Ref. #

2026-007

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-007
Bid Title:	FLOODPLAIN AND INSPECTION SERVICES SOFTWARE
Category:	Bid
Status:	Open

Description: The City of Fort Pierce, Florida (the “City”) is soliciting sealed proposals from qualified firms (“Proposers”) to provide a comprehensive, cloud-based solution and related services to support floodplain management, building safety compliance, Elevation Certificate processing, repetitive loss data stewardship, milestone inspections, and mailing record tracking. The resulting contract will include software subscription/licensing, implementation, training, maintenance, and ongoing support. Publication Date/Time: 11/6/2025 10:00 AM Publication Information: Local ads of local newspaper and Onvia Demandstar Closing Date/Time: 11/26/2025 10:00 AM Submittal Information: 1st Floor City Hall, Purchasing Division, Room 101 Bid Opening Information: Purchasing Conference Room Pre-bid Meeting: No Contact Person: Paul Thomas, Director of Building, (772) 467-3195 Gelencia Carter, Purchasing Manager, (772) 467-3102 Download Available: Yes Fee: No Fee Business Hours: Monday-Friday, 8:00am-5:00pm Fax Number: 772-467-3848 Related Documents: RFP No. 2026-007 - Proposal Document Submittal Forms E-bidding Instructions - Demandstar

Attachment Preview

DELIVER TO:

City of Fort Pierce, Purchasing Division

Room 101

100 North U.S. #1

Fort Pierce, FL 34950

MAIL TO:

City of Fort Pierce Purchasing Division,

Room 101

P.O. Box 1480

Fort Pierce, FL 34954-1480

Bid Writer: Gelencia Carter, 772-467- 3102

Pre-Qualification Conference Time & Date:

N/A

Pre-Qualification Conference Location:

N/A

Bid Due Date & Time:

10:00 AM, WEDNESDAY,

NOVEMBER 26, 2025

Bidder Name:

--------------------------------------------------------------

Mailing Address:

---------------------------------------------------------------

---------------------------------------------------------------

---------------------------------------------------------------

City, State, Zip Code:

CITY OF FORT PIERCE

REQUEST FOR PROPOSALS

and

PROPOSER ACKNOWLEDGMENT

RFP NO: 2026-007

RFP Title: FLOODPLAIN AND INSPECTION

SERVICES SOFTWARE

RFP Opening Location:

City of Ft. Pierce Purchasing Division

Room 101

100 North U.S. #1, 1st Floor

Ft. Pierce, Florida 34950

If you need any reasonable accommodation for any type of

disability in order to participate in this procurement, please

contact this division as soon as possible.

I hereby certify that this bid is made without prior

understanding, agreement, or connection with any

corporation, firm, or person submitting a bid for the same

materials, supplies or equipment, and is in all respects fair

and without collusion or fraud. I agree to abide by all

conditions of this bid and certify that I am authorized to

sign this bid for the bidder.

X

______

_____

Authorized Signature (Manual)

Typed or Printed Name:

Type of Entity (Select one):

Corporation

Partnership

Proprietorship

________

________

________

Title:

Incorporated in the State of:

Year:

Delivery in

days, ARO

Phone Number:

Payment Terms: Net 30 Days

Fax Number:

FEIN or SS Number:

E-Mail Address:

Local Business: ___Y ___N MWBE: ___Y ___N

Bid Security is attached, when required, in the amount If returning as a "No Bid" state reason:

of $ _________________________________________

F.O.B. DESTINATION

THIS PAGE MUST BE COMPLETED AND RETURNED WITH YOUR BID

RFP No. 2026-007

Table of Contents

SECTION I – GENERAL CONDITIONS, INSTRUCTIONS, AND INFORMATION FOR BIDDERS 1

1

GENERAL INFORMATION

1

2

DELAYS

1

3

EXECUTION OF BIDS

1

4

NO BIDS

1

5

BID OPENING

1

6

TAXES

2

7

DISCOUNTS

2

8

MISTAKES

2

9

INVOICING AND PAYMENT

2

10

DELIVERY

2

11

NO ADDITIONAL TERMS AND CONDITIONS

3

12

INTERPRETATION

3

13

ADDENDUMS

3

14

DISPUTES

3

15

CONFLICT OF INTEREST

4

16

LEGAL REQUIREMENTS

4

17

DRUG FREE WORKPLACE (DFW)

4

18

MINORITY/WOMEN OWNED BUSINESS ENTERPISES (MWBE)

4

19

PUBLIC ENTITY CRIMES

4

20

AWARD

4

21

EEO STATEMENT

4

22

TIE BREAKERS

5

23

CONTRACTUAL AGREEMENT AND / OR PURCHASE ORDER

5

24

GOVERNMENTAL RESTRICTION

4

25

PATENTS AND ROYALTIES

6

26

ADVERTISING

6

27

ASSIGNMENT

6

28

COMPLIANCE WITH OCCUPATIONAL SAFETY AND HEALTH

6

29

FACILITIES

6

30

REPRESENTATION

6

31

DISQUALIFICATION OF BIDDER

6

32

ADJUSTMENTS / CHANGES / DEVIATIONS

6

33

INSURANCE

7

34

PUBLIC RECORDS

7

35

BID PREPARATION COSTS

7

36

COOPERATIVE PURCHASING

7

37

CANCELLATION / REJECTION OF BIDS

7

38

REGISTRATION WITH FLORIDA DEPARTMENT OF STATE

7

39

RESERVED RIGHTS

7

40

APPLICABLE LAWS

8

41

PROFESSIONAL STANDARDS

9

42

PROHIBITION AGAINST CONTINGENT FEES

9

43

REQUEST FOR ADDITIONAL INFORMATION

9

44

ACCURACY OF BIDS

9

SECTION II – REQUIRED LIMITS OF INSURANCE

10

SECTION III – INSTRUCTIONS TO PROPOSERS

15

1

PROPOSAL OPENING

11

Table of Contents

i

RFP No. 2026-007

2

SUBMISSION OF PROPOSALS

11

3

PROPOSAL TIMELINE

12

4

INQUIRIES / QUESTIONS

15

5

SUBMITTAL REQUIREMENTS

15

6

BID PRICING AND SCHEDULE

16

7

TERMS OF CONTRACT

16

8

LICENSING

16

9

ADMINISTRATIVE REVIEW (PASS / FAIL) AND EVALUATION CRITERIA

16

10

REJECTION CRITERIA

17

11

TIME EXTENSION AND CONTINUATION OF WORK

17

12

CERTIFICATE OF USE

17

13

BUSINESS TAX RECEIPT

18

14

PROOF OF INSURANCE

18

15

W-9 TAXPAYER IDENTIFICATION NUMBER AND CERTIFICATION FORM

18

16

ADDENDUM

18

17

REFERENCE CHECK FORM

18

18

ADDITIONAL RESERVED RIGHTS

19

19

CONTRACTOR’S AUTHORIZED SIGNATURE

20

SECTION IV – STATEMENT OF WORK

21

1

INTRODUCTION AND PURPOSE

21

2

SCOPE OF SERVICES

22

3

ONBOARDING, TRAINING, AND SUPPORT

22

4

DATE OWNERSHIP AND POST-TERMINATION ACCESS

23

5

LICENSING, REGISTRATION AND LEGA, L, COMPLIANCE (FLORIDA)

23

6

EVALUATION METHOD

23

7

EVALUATION CRITERIA

24

8

REJECTION CRITERIA

24

SECTION V – INSTRUCTIONS FOR PREPARING PROPOSALS

25

1

GENERAL INFORMATION

25

2

RULES FOR PROPOSAL

25

3

SUBMISSION REQUIREMENTS/FORMAT

25

SECTION V – REQUIRED FORMS

28

SUMMARY OF REQUIRED FORMS

29

CERTIFICATION REGARDING DEBAREMENT, SUSPENSION INELIGIBILITY

30

DRUG-FREE WORKPLACE

31

PUBLIC CRIMES ENTITY

32

E-VERIFY

36

AFFIDAVIT FOR LARBOR SERVICES

37

W-9

38

CHECKLIST

39

Table of Contents

ii

RFP No. 2026-007

SECTION I

GENERAL CONDITIONS, INSTRUCTIONS AND INFORMATION FOR BIDDERS

1. GENERAL INFORMATION

These documents constitute the complete set of specification requirements and bid forms. All

bid sheets and attachments must be executed and submitted in a sealed envelope. DO NOT

INCLUDE MORE THAN ONE BID PER ENVELOPE (CLEARLY MARK BID AS “ORIGINAL”

AND REQUESTED NUMBER OF COPIES AS “COPY” ON EACH SET ENCLOSED). The

face to the envelope shall contain Bidder’s name, return address, the date and time of bid

opening, the bid number and title. Bids not submitted on the enclosed Bid Form shall be

rejected. By submitting a bid, the Bidder agrees to be subject to all terms and conditions

specified herein. No exceptions to the terms and conditions shall be allowed. Bidders shall

submit two (2) complete sets (one [1] original and one [1] electronic copy (PDF) on a Flash

Drive) of their bid complete with all supporting documentation. SUBMITTAL OF A BID IN

RESPONSE TO THIS INVITATION TO BID CONSTITUTES AN OFFER BY THE BIDDER.

Bids/Proposals, which do not comply with the requirements, may be rejected at the option of

the City.

2. DELAYS

The City, at its sole discretion, may delay the scheduled due dates indicated above if it is to the

advantage of the City to do so. The City will notify bidders of all changes in scheduled due

dates by written addendum.

3. EXECUTION OF BIDS

Bid must contain a manual signature, in ink, of an authorized representative who has the

legal ability to bind the Bidder in contractual obligations in the space provided on Page

1 of Bidder/Proposer Acknowledgment and on the Bid Response Form. FAILURE TO

PROPERLY SIGN THE BID SHALL INVALIDATE SAME, AND IT SHALL NOT BE

CONSIDERED FOR AN AWARD. Bids must be typed or legibly printed in ink. All corrections

made by Bidder to any part of the bid document must be initialed in ink. The original bid

conditions and specifications cannot be changed or altered in any way. Altered bids will not be

considered. Clarification of bids submitted shall be in letter form, signed by bidders and attached

to the bid.

4. NO BIDS

If not submitting a bid, respond by returning only the Bidder acknowledgment form, marking it

“No Bid,” and give the reason in the space provided.

5. BID OPENING

Shall be public, at the address, date, and time specified on the bidder Acknowledgment form.

The bid time must be and shall be scrupulously observed. Under no circumstances shall bids

delivered after the time specified be considered; such bids will be returned unopened. The City

will not be responsible for late deliveries or delayed mail. The time/date stamp clock located in

the Purchasing Division shall serve as the official authority to determine lateness of any bid. It

is the Bidders’ sole responsibility to assure that his/her bid is complete and delivered at the

proper time and place of the bid opening. Bids, which for any reason are not so delivered, will

not be considered. Offers by facsimile, telegram, or telephone are not acceptable. A bid may

General Conditions

1

RFP No. 2026-007

NOT be altered by the Bidder after opening of the bids. Bid tabulations will be furnished on the

web site: https://www.cityoffortpierce.com/957/Bid-Tabulations

6. TAXES

The City is exempt from Federal Excise and State Sales Taxes on direct purchases of tangible

personal property. The City exemption number is on the face of the Purchase Order. If

requested, the Purchasing Director will provide an exemption certificate to the awarded Bidder.

Vendors or contractors doing business with the City shall not be exempt from paying sales tax

to their suppliers for materials to fulfill contractual obligations with the City Tax Exemption

Number in securing such materials. This exemption does not apply to purchases of tangible

personal property in the performance of contracts for the City.

7. DISCOUNTS

Cash discounts for prompt payment shall not be considered in determining the lowest net cost

for bid evaluation purposes.

8. MISTAKES

a. Bidders are expected to examine the specifications, delivery schedule, bid prices,

extensions and all instructions pertaining to supplies and services. FAILURE TO DO SO

WILL BE AT BIDDER’S RISK. In the event of extension error(s), the unit price will prevail,

and the Bidder’s total offer will be corrected accordingly.

b. Written amounts shall take precedence over numerical amounts. In the event of addition

error(s), the unit price and extension thereof will prevail, and Bidder’s total offer will be

corrected accordingly. Bids having erasures or corrections must be initialed in ink by the

Bidder.

9. INVOICING AND PAYMENT

Payment for any and all invoice(s) that may arise as a result of a contract or purchase order

issued pursuant to this bid specification shall minimally meet the following conditions to be

considered as a valid payment request:

a. A timely submission of a properly certified invoice(s), in strict accordance with the price(s)

and delivery elements as stipulated in the contract or purchase order document, and to be

submitted to the Finance Department at the address as stipulated on the Purchase Order.

b. All invoices submitted shall consist of an original and one (1) copy; clearly reference the

subject contract or purchase order number; provide a sufficient salient description to identify

goods or service for which payment is requested; contain date of delivery; bid number,

original or legible copy of signed delivery receipt including both a manual signature and

printed name of a designated City employee or authorized agent; be clearly marked as

“partial”, “complete”, or “final” invoice. The City will accept partial deliveries unless otherwise

specified into contract or purchase order document.

c. The invoice shall contain the Bidder’s Federal Employer Identification Number (F.E.I.N.).

10. DELIVERY

Unless actual date is specified (or if specified delivery cannot be met), show number of days

required to make delivery after receipt of purchase order or contract in space provided. Delivery

time may be a basis for making of award. Delivery shall be during the normal working hours of

General Conditions

2

RFP No. 2026-007

Commodity Codes

• NAICS 511210Software Publishers
• NAICS 541330Engineering Services
• NAICS 541350Building Inspection Services
• NAICS 541511Custom Computer Programming Services

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