Project Information

Bid Title

RFP 2026-009 | Vehicle and Equipment Lease-Purchase Financing

Issuing Agency

Mineral Wells city

Location

Texas

Published Date

Aug 9, 2026

Closing Date

Sep 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-009

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Bid Number:	2026-009
Bid Title:	RFP 2026-009 | Vehicle and Equipment Lease-Purchase Financing
Category:	Financial Services
Status:	Open
Bid Recipient:	abovos@mineralwellstx.gov

Description: REQUEST FOR PROPOSALS RFP 2026-009 | Vehicle and Equipment Lease-Purchase Financing Issue Date August 10, 2026 Proposal Due September 18, 2026, 2:00 p.m. CT Questions Aaron Bovos | For security reasons, you must enable JavaScript to view this E-mail address. Opening September 18, 2026, 2:30 p.m. CT Delivery City Finance, 211 S.W. 1st Avenue, Mineral Wells, TX 76067 Format Sealed package; one PDF copy on USB Purpose and Financing Request The City of Mineral Wells, Texas (City) requests proposals from qualified financial institutions for tax-exempt, fixed-rate lease-purchase financing of the vehicles and equipment below. The City intends to select the responsive proposal offering the best value and may negotiate final documents with the selected proposer. Asset Estimated Cost Requested Term Mid size excavator w/ thumb $237,966.00 7 years Breaker-Hamer $29,319.00 7 years 36’ Mulcher $23,272.00 7 years Compact Track Loader $101,473.00 7 years Mulcher II $30,968.00 7 years Heavy equipment transport trailer $50,100.00 7 years 2 ton crew cab truck $81,500.00 7 years Estimated total $554,598.00 Combined amortization Actual purchase costs may vary; financing will equal the final documented purchase price. The City may request reimbursement for eligible purchases completed before closing. Proposers should state the earliest available closing/funding date and the period for which the quoted rate is guaranteed. Required Financing Terms Tax-exempt, bank-qualified lease-purchase structure, subject to applicable federal tax law and final legal review. Fixed interest rate for the full term; quote APR and lease-rate factor separately for each asset. Equal semiannual payments in arrears, with the first payment date established at closing. City payment obligations subject to annual appropriation; documents must include customary non-appropriation and termination provisions. Legal letter stating debt is eligible to be paid from the City’s debt service / I & S fund. The City will insure, operate, and maintain the assets. Right to prepay without penalty upon reasonable notice. Also quote any lower-rate alternative with a delayed or restricted prepayment right. No assignment or transfer without the City’s prior written consent. Disclose every origination, documentation, escrow, investment, counsel, closing, or other fee. Undisclosed fees will not be payable. Funding must equal the documented purchase price; no overfunding or underfunding. State the proposed closing method and any escrow requirements. Proposal Content Submit a concise response containing the following, in this order: Signed cover letter identifying the authorized representative and confirming the proposal remains valid for at least 120 days after the due date. Financing proposal for the total to be financed: fixed APR, payment amount, earliest funding date, prepayment terms, security/filing requirements, closing method, and all fees. Complete amortization schedule for financing proposal showing payment date, total payment, principal, interest, outstanding balance, and payoff amount, plus total interest and total cost over the term. Brief firm qualifications and experience with Texas municipal lease-purchase financing; primary contact; and at least three comparable governmental references. Disclosure of any exceptions, assumptions, tax-law conditions, or legal/compliance actions related to public-sector financing during the preceding five years. If none, state so. Completed Form CIQ when required by Texas Local Government Code Chapter 176. Evaluation and Award The City will evaluate responsive proposals using the following weighted criteria and may request clarification, interviews, or a best-and-final offer: Evaluation Factor Points Total financing cost, rate, fees, and prepayment value 60 Compliance with requested structure and contract terms 20 Municipal financing experience, qualifications, and references 15 Funding readiness, service, and administrative capabilities 5 TOTAL 100 Solicitation Conditions Late, faxed, emailed, or paper-only proposals will not be accepted. The outer package must state: “RFP 2026-009 — Vehicle and Equipment Financing.” Written questions are due to the contact above by 2:00 p.m. CT, September 18, 2026. Only written addenda issued by the City modify this RFP. The City may reject any or all proposals; waive informalities; request additional information; negotiate terms; or cancel this solicitation when in the City’s best interest. Proposal preparation costs are the proposer’s responsibility. Proposal materials are subject to the Texas Public Information Act. Clearly identify claimed confidential information; the Texas Attorney General determines whether information may be withheld. The selected institution must comply with applicable federal, state, and local law. Final documents are subject to City approval and may not conflict with this RFP unless the City agrees in writing. Proposer Certification Institution: Authorized signer: Signature: Title: Email: Telephone: Date: Addenda acknowledged: By signing, the proposer certifies that the information submitted is accurate, the signer is authorized to bind the institution, and the proposal complies with this RFP except for expressly identified exceptions. Publication Date/Time: 8/9/2026 12:00 AM Closing Date/Time: 9/18/2026 2:00 PM Contact Person: Aaron Bovos | abovos@mineralwellstx.gov Related Documents: 2026_009 Vehicle and Equipment Financing RFP _ Condensed

Attachment Preview

To access this preview, please sign up here.

Commodity Codes

• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.