Project Information

Bid Title

Mar 2026 WBHS two-story wing data cabling

Issuing Agency

Barrow County School District

Location

Georgia

Published Date

Mar 11, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Mar 2026 WBHS two-story wing data cabling – Due Mar. 25 at 11:00 AM – Data Cabling Drops Spreadsheet

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REQUEST FOR BID PROPOSAL

ON THE STRUCTURED CABLING PLANT for

Winder Barrow High School in the

BARROW COUNTY SCHOOL SYSTEM

The Barrow County School System

Information Technology Services

179 W. Athens Street

Winder, Georgia 30680

ITSBids@barrow.k12.ga.us

REQUEST FOR PROPOSAL (RFP) FOR CAT-6 CABLING

To: All Interested Vendors

You are invited to submit a formal proposal (bid) for installing new data communications at Winder

Barrow High School in Winder, GA in accordance with the attached General Conditions and

Specifications.

All questions should be emailed no later than Wednesday, March 18th, to ITSBids@barrow.k12.ga.us.

Any modifications to the RFP based on questions and answers regarding this offering will be posted

as addendums to the RFP, and made available on the web site at http://www.barrow.k12.ga.us/.

Vendors are responsible for checking the web site for amendments to the RFP. Vendors

should check for RFP updates prior to submitting final proposal.

Proposals from bidders will be received by Barrow County Schools via email until 11:00 AM local

time, on Wednesday, March 25th, 2026. Proposals must be sent to ITSBids@barrow.k12.ga.us and

should include the words “WBHS Cabling response” in the subject.

Emailed proposals will only be deemed accepted for consideration upon delivery of a

confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of

proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor

should consider proposal not to have been delivered.

Barrow County reserves right to postpone bid opening to later the same day beyond original due

date/time in event of notification of delayed bid delivery. Once time has been called and the first

proposal has been opened, any proposals received thereafter will be returned unopened. Proposals

must be valid for a period of ninety (90) days after the date of receipt of bid. Barrow County Schools

reserves the right to reject any and all bids or to waive any informality in bidding.

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GENERAL CONDITIONS

1.

Locations of Sites

The location of the work is at Winder Barrow High School in Barrow County, GA. 272 N 5th Ave, Winder, GA

30680

2.

Scope of Work

The following are the General Conditions for the work to be performed as outlined in the Specifications.

It is understood that except as otherwise specifically stated in the contract, the Vendor (Contractor) shall provide

and pay for all materials, labor, tools, equipment, transportation, temporary construction of every nature and all

other services and facilities of every nature whatsoever, necessary to execute, complete and deliver the work

within the specified time. Permits and licenses necessary for the execution of the work shall be secured and paid

for by the Vendor.

Any work necessary to be performed after regular working hours or on Sundays or legal holidays shall be

performed without additional expense to the Owner.

3.

Protection in General

The Vendor shall protect all buildings, trees, shrubs, lawns, and all landscape work from damage. Any damaged

property shall be repaired and replaced at the Vendor’s expense.

The Vendor shall protect all private roads, streets and sidewalks, driveway aprons, driveways, and shall make all

necessary repairs at the Vendor’s expense.

The Vendor shall protect all furniture, carpeting, flooring, doors, door facings, ceilings, windows, and interior walls

from damage, and shall make all repairs or replacements at the Vendor’s expense.

The Vendor shall protect all existing equipment, wiring, and cabling that is not scheduled for vendor removal, and

shall make all repairs or replacements at the Vendor’s expense.

Prior to executing any repairs or replacements resulting from failure to adhere to these guidelines, Vendor shall

notify Owner of nature/extent of damages and shall consult with Owner to insure that repairs are planned,

executed, and completed in a manner satisfactory to Owner.

4.

Change in Contract

The Owner will not be responsible for any change in the work involving extra cost unless approval in writing is

furnished by the Owner before such work is begun.

5.

Existing Conditions

The Vendor, in undertaking the work under this contract, is assumed to have visited the premises and carefully

inspected the blueprints, and to have taken into consideration all conditions which might affect the work. No

consideration will be given to any claims based on lack of knowledge of existing conditions.

6.

Affidavits

Before acceptance of proposal by the Barrow County School System, the Vendor will be required to furnish

affidavits on enclosed forms.

7.

Insurance

Within seven days after notification of award, Vendor shall furnish to Owner a Certificate of Insurance showing

compliance with the following limitations.

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The Vendor agrees to comply with the provisions of Worker’s Compensation laws of the State of Georgia.

It shall be stated on every policy or certificate of insurance, as the case may be, that “The insurance company

agrees that Policy No.

shall not be canceled, changed, or allowed to lapse until ten (10) days after the

Barrow County School System has received written notice as evidence by return receipt of registered letter, and it

is agreed further that as to lapsing, such notice will not be valid if mailed more than fifteen (15) days prior to the

expiration date shown on this policy”.

The Vendor further shall maintain such other insurance (with limits as shown below) as shall protect the Vendor

and Owner from any claims for property damage or personal injury, including death, which may arise out of

operations under this contract, and the Vendor shall furnish the Owner certificates and policies of such insurance

as shown below.

Below is listed the insurance coverage that must be procured by the Vendor at his own expense. The Vendor

agrees to follow instructions indicated in each case:

A.

Owner’s Protective Liability Insurance

Protective injury, including death - limits of $250,000.00 for each person and $500,000.00 for each

accident.

B.

Vendor’s Public Liability Insurance

Personal injury, including death - limits of $250,000.00 for each person and $500,000.00 for each

accident.

Property Damage - limits of $50,000.00 for each accident and $100,000.00 for the aggregate.

Disposition: Certificate of Insurance of both of above must be sent to Owner prior to

commencement of work.

No insurance will be acceptable unless written by a company licensed by the State Insurance Department

to do business in Georgia.

C.

Workers Compensation (WC) coverage:

Statutory Limits – required in all contracts

Bodily injury by Accident – each employee $100,000

Bodily injury by Disease – each employee $100,000

Bodily injury by Disease – policy limit $500,000

8.

Warranty

The Vendor shall furnish a written warranty indicating (a)the equipment (electronics) supplied under these

specifications will be free from defects of materials and workmanship for a period of no less than five (5) years,

(b)the cable plant and labor will be free from defects of materials and workmanship for a period of no less than

fifteen (15) years from the date of final acceptance unless otherwise specified and, (c) all defects occurring within

that period shall be corrected in a timely manner at no cost to the Barrow County School System.

9.

Payments

Payment will be made only after inspection and approval by the director of technology or his designee. Such

approval will be given only after all debris, equipment, materials, etc., are removed from the property, all cleaning

completed, any damage repaired, and test results are delivered and approved. Only a single payment is

guaranteed to be made to the vendor when all aspects of the contract have been completed to the

Owner’s satisfaction.

10. Application for Payment

All applications for payment shall be signed by the Vendor and emailed to jstclair@barrow.k12.gaus, or mailed to:

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The Barrow County Schools

Information Technology Services

Attention: Mr. John St.Clair

179 W. Athens Street

Winder, GA 30680

11. Addenda

Any addenda issued during the time of the request for proposal shall be addressed in the proposal, and in closing

the contract they shall become part thereof.

12. Proposal Acceptance and Interpretations

The Barrow County School System may accept any proposal offered on an all, partial, or none basis, within funds

available, whichever is in the best interest of the school system.

If any questions arise within the RFP documents, the vendor may submit to the Barrow County School System an

emailed written request for interpretation to ITSbids@barrow.k12.ga.us. Any interpretation of documents will be

made by addendum to the RFP. Copy of such addendum, approved by the director of technology, will be made

available on the school system web site. The Barrow County School System will not be responsible for any other

explanation or interpretations. The Barrow County School System reserves the right to extend the due date if

such information significantly amends this solicitation or makes compliance with the original due date impractical.

The Barrow County School System reserves the right to reject any or all proposals and wave technicalities and

informalities, including but not limited to late arrival of proposals so long as said proposal arrives on the date

proposals are due.

13. Withdrawal of Proposal

A proposal cannot be withdrawn after it is filed, unless vendor makes a request in writing to the Barrow County

School System prior to time set for opening of proposals, unless the Barrow County School System fails to accept

bid within ninety (90) days after date fixed for opening of bids.

14. Vendor’s Qualifications

As part of the proposal, vendor must complete the attached “Statement of Vendor’s Qualification” form. Vendor

may be required, before awarding of contract, to demonstrate to the complete satisfaction of the Barrow County

School System, that vendor has the necessary facilities, ability and financial resources to execute the work in a

satisfactory manner and within the time specified; that vendor has had experience in work of the same or similar

nature; and that vendor has past history and references which will assure the Barrow County School System of

vendor’s qualifications for executing the work.

Vendors must submit a copy of a valid low-voltage license (Low-Voltage General, Low-Voltage

Telecommunications, or Low-Voltage Unrestricted as issued by the State Construction Industry Licensing Board

of Low-Voltage Contractors) of the individual(s) who will perform and/or supervise this work.

Vendors must submit a copy of a BICSI (Building Industry Consulting Service International) certified RCDD

(Registered Communications Distributions Designer) certificate of the individual(s) who designs and/or supervises

the design of the proposed work.

15. Stored Materials

Any materials stored on job site shall be Vendor’s responsibility.

16. Specifications

Complete specification details or “cut-sheets” for all products proposed must be provided as part of the proposal

package.

17. Removed.

18. Trade Names “or Equal” Clause

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors

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