Project Information

Bid Title

Bantam Fire Company Alarm System

Issuing Agency

Town of Litchfield

Location

Connecticut

Published Date

Jun 5, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Jun 5, 2026

June 25, 2026

Bantam Fire Company Alarm System

Bantam Fire Company

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Bantam Fire Company

Invitation to Bid

Bantam Fire Co. Alarm System

Bantam, Connecticut

The Town of Litchfield is accepting bids for the upgrade of the Fire Alarm System for the

Bantam Fire House. All bids must be submitted on forms and in accordance with

specifications supplied by the Town of Litchfield. Bids will be received at the Office of

the First Selectman, 74 West Street Litchfield and will be opened on June 25, 2026 at

2:00 p.m. and read publicly at that time in said office. The bid can be downloaded from

the Town of Litchfield web site: www.townoflitchfield.org. There is a mandatory bid

walk on June 18, 2026 at 9:00 a.m. at the Bantam Fire House, 92 Doyle Road, Bantam,

CT 06750. This is a prevailing wage job. (If over $100k)

Instructions to Bidders

1. Intent

The intent of these specifications is to obtain a Contractor to remove and replace the

existing Fire Alarm Components. The contractor shall have adequate licenses,

equipment, and materials for this project to insure completion within Twenty (20)

business days from the agreed upon starting date.

All Bidders shall observe the following instructions and specifications:

2. General Provisions

Site Walk:

June 18, 2026 9:00 a.m. at the Bantam Fire House.

Final Questions cut off: June 19, 2026 close of business.

Bid Opening:

June 25, 2026 at 2:00 p.m. at Office of the First Selectman.

Bid Return Envelope: Bidders shall submit bids in an envelope clearly marked, with the

bid title and opening date to prevent a sealed bid from being opened prior to the opening

date. Any bid not so marked and opened by the Town shall be rejected. The following

forms must be submitted:

A. Bid Schedule

B. Hold Harmless Agreement and Supplemental Agreement

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C. Non-Collusion

D. Non-Discrimination

E. References

3. Proposal Questions

Any questions pertaining to the scope of the work or content or procedure for submitting

proposals should be directed to Daniel McPhee, Bantam Fire Company by e-mail to be

received no later than close of business on June 19, 2026. Any questions received after

that date will not be answered. Contact information is as follows:

Daniel McPhee, BFD Representative

bantamfirecopresident@gmail.com

4. Basis of Award

It is intended this Contract shall be awarded to the Bidder that best meets the needs of the

Town of Litchfield with respect to qualifications, contractor’s submitted start date and

cost. Qualifications shall include the ability of the Contractor to complete all work within

the stated time frame.

5. Notice of Award

The Town shall give notice of Acceptance of a bid to the successful bidder by Email to

the Bidder’s Email address stated in the bid. Individuals are invited to attend the Bid

Opening, with official bid results pending notification of the successful bidder.

6. Award of Contract

The Town reserves the right to reject any and all bids for any reason the Town deems

advisable, and to award contract or contracts to any Contractors bidding on the work,

regardless of the amount of bid.

7. Bid Security

A bid bond or certified check is not required for this bid.

8. Performance, Labor, and Material Bond

A Performance Bond or Certified Check is required for this bid.

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9. Scope of Work Change

The Town reserves the right to change the scope of the project after the bid is awarded,

without penalty to the Town. All changes in scope will be issued in writing by the

Bantam Fire Company Representative.

10. Substitution of Named Brands

Should brand names appear in this bid, before bidding on any item considered equal to or

better than a named item, the Bidder must get written approval from the Bantam Fire

Company Representative.

11. Price, Discounts, and Payment

Prices bid shall not include any taxes, Local, State, or Federal, as the Town is not liable.

In addition to the price bid, each Bidder may quote binding discounts, which will be

considered when making the award.

12. Delays

Contract time delays for completion of work shall be authorized in writing by the Bantam

Fire Company Representative.

13. Liquidated Damages

The amount of two hundred dollars ($200) is agreed upon as liquidated damages and

shall be paid for every day the Contractor exceeds the allowable contract time for

completion, Twenty (20) business days. This sum shall be paid by the Contractor to the

Town or withheld from final payment to the Contractor. The contract time period must

start with the Notice to Proceed from the Town of Litchfield.

14. Assignment of Contract

Contractor shall not sublet, sell, transfer, assign, or dispose of contract or any portion

thereon or of right, title, or interest therein of obligations thereunder, without written

consent of the Town.

15. Acceptance of Subcontractor

Submission of name of Subcontractor in proposal shall be deemed to constitute an

acceptance by Contractor, if awarded contract of bid, of such Subcontractor. Any

alteration therein, after award of contract, shall be subject to the approval of the Town.

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16. Basis of Payment

Payment for this work shall be at the lump sum bid for work completed and accepted,

except as noted herein and shall include all equipment, materials, labor, and tools

incidental to the completion of this work.

17. Payments for Extra Work

Written notice of claims for extra work shall be given by Contractor within ten (10) days

after receipt of written instruction from the Town as approved by the Bantam Fire

Company Representative or his designee, to proceed with extra work and also before any

work is commenced, except in emergency endangering life or property. No claim shall be

valid unless so made. In all cases, Contractor’s itemized sheet showing all labor and

material must be submitted to the Bantam Fire Company Representative. Town order for

extra work shall specify any extension of contract time and one of the following methods

of payment:

A. Unit Prices or combination of unit prices.

B. A lump sum based on Contractor’s estimate accepted by owner and approved by the

Bantam Fire Company Representative.

C. Actual costs plus ten percent (10%) for overhead and profit.

18. Payment Requests, Retainage and Guarantee Period

Contractor must submit a payment request for payment once each month for work done

and materials delivered and installed on the site. East request for payment must be

computed from work completed, less ten percent (10%) to be retained until expiration of

the guarantee period, which is one (1) year from written acceptance of work.

19. Insurance (Due after award of bid)

The contractor will file with the Town of Litchfield, the following evidence of insurance.

Certificates must be on file with the Town before acceptance of Bid or work commences.

Workers Compensation

Coverage A: Statutory

Coverage B: Employers Liability:

Bodily injury by accident

Bodily injury by disease

Bodily injury

Comprehensive Commercial Liability

$ 100,000 per person

$ 100,000 per person

$ 500,000 aggregate

Bodily injury; General Limit

Products/Completed Operations

Personal and Advertising Injury

$ 1,000,000 aggregate

$ 1,000,000 aggregate

$ 1,000,000 aggregate

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Each Occurrence

Fire Damage Limit

Medical Expenses

person

$ 1,000,000 aggregate

$ 100,000 aggregate

$

100,000 per

Coverages:

Premises/Independent Contractors

Contractual/Completed Operations/Products

Contractual/Liability will be Broad Form

XCU (explosion/collapse/underground utilities)

Comprehensive Broad Form Liability endorsement or Equivalent

Broad Form property Damage Liability

Automobile Liability

Bodily Injury

Aggregate

Property Damage

$1,000,000 per person

$1,000,000 per person

$1,000,000 per person

Coverages:

All owned/non owned/hired/borrowed

Contractual liability to be included

Contractors must name the Town of Litchfield as an additional named insured on

all certificates. All policies will provide thirty (30) days’ notice of cancellation as well as

ten (10) days’ notice of material change in the policies to the First Selectman’s Office of

the Town of Litchfield.

20. Environmental. Health and Safety Compliance

The contractor must comply with all local, state and federal environmental health and

safety regulations. The contractor’s employees must have all required Occupational

Health and Safety Administration, Environmental Protection Agency, Connecticut

Department of Environmental Protection and Connecticut Department of Health training

and certifications. Copies of all applicable training records shall be submitted as part of

or in addition to a Health and Safety Plan to the Director of Public Works prior to

commencing the project. Safety Data Sheets must be submitted prior to commencing

work for all materials used prior to beginning the project.

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Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 561621Security Systems Services (except Locksmiths)

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