Project Information

Bid Title

FARM TO SCHOOL SERVICES (COORDINATOR & CULINARY ADVISOR) 25-26

Issuing Agency

White Plains Public Schools

Location

New York

Published Date

Dec 18, 2025

Closing Date

Jan 16, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

FARM TO SCHOOL SERVICES (COORDINATOR & CULINARY ADVISOR) 25-26

Attachment Preview

.

Request For Proposal

for

Farm to School Coordinator Services

&

Farm to School Culinary Advisor Services

12/17/25

White Plains City School District

5 Homeside Lane

White Plains, NY 10605

Proposals must be submitted by:

Date:

JANUARY 16, 2026

Time:

1:00 p.m.

Location: White Plains City School District

Business Office

5 Homeside Lane

White Plains, NY 10605

White Plains City School District

Public Notice………………………………………………………………………………………………………………...……………3

General Information & Conditions……………………………………………………………………………………...........4

Specifications.…………………………………………………………………………………………………………………………..15

1. Scope of Work, Farm to School Coordinator Services………………………….………………...15

Scope of Work, Farm to School Culinary Advisor Services……………………………………...17

2. General Requirements……………….…………………………………..……………………………………..20

3. Description of District…………………………………………………………………………………………….20

4. Proposal Timeline……………………………………….……………………………………………………….…21

5. Cost of Services……………………………………………………………….…………………………….……… 21

6. Evaluation of Proposal……………………………………………………………………….…………….….…22

Appendix 1 – Notice of Interest…………………………………………………………………………………………………24

Appendix 2 – Affidavit……………………………………………………………………………………………………………….25

Appendix 3 – Conflict of Interest……………………………………………………………………………………………….27

Appendix 4 – Non-Collusive Proposal Certification……………………………………………………………………28

Appendix 5 – Hold Harmless……………………………………………………………………………………………………..30

Appendix 6 – Iran Divestment Act of 2012 Certification Form…………………………………………………..31

Appendix 7 – Sexual Harassment Written Policy & Training Certification Form………………………..32

Appendix 8 - Proposer Not on U.S. Government’s SAM’s Exclusion List Certification Form…. …..33

Appendix 9 – Proposer Warranties……………………………………………………………………… ………………..…34

Appendix 10 – Quotation form……………………………………………………………………..…………………………..35

Appendix 11 – School District Sample Agreement ……………..……………………..……………………………..36

Pg 2

Proposer’s Initials: ____________

White Plains City School District

PUBLIC NOTICE

REQUEST FOR PROPOSAL FOR

FARM TO SCHOOL COORDINATOR SERVICES AND

FARM TO SCHOOL CULINARY ADVISOR SERVICES

White Plains City School District

School Business Office

White Plains, New York 10605

The Board of Education of the White Plains City School District invites sealed proposals

for providing Farm to School Coordinator Services and Farm to School Culinary Advisor

Services The Request for Proposal (“RFP”) including forms for proposal, certifications,

General Information and Conditions, and Specifications may be obtained from the

District’s Business Office at 5 Homeside Lane, White Plains, NY 10605.

In all cases, it must be understood that the General Information and Conditions and

Specifications of the White Plains City School District shall apply. Proposals must be in

sealed, opaque envelopes marked “RFP – Farm to School Coordinator Services and Farm

to School Culinary Advisor Services ” and will be received until 1:00 p.m. on JANUARY

16, 2026, at the Business Office. The Board of Education reserves the right to reject all

proposals, to request clarifications or corrections to proposals received, to waive what it

deems to be an informality in the RFP process, to waive what it deems to be technical

defects, irregularities and/or omissions relating to a specific proposal, to negotiate any

portion of the proposals received, to re-advertise and solicit additional proposals or to

cancel this RFP if it is in the best interest of the District to do so.

Proposals will be evaluated by the District. Any aspects of the service not addressed by

the General Information and Conditions, or Specifications are left for the proposer to

address. Alternatives to the General Information and Conditions, Specifications or

additions to the Specifications are to be clearly identified by the proposer.

White Plains City School District

Toni Russo

Purchasing Agent

5 Homeside Lane

White Plains, New York 10605

Telephone: 914-422-2072

Pg 3

Proposer’s Initials: ____________

White Plains City School District

General Information and Conditions

1. Proposals must be presented in a sealed, opaque envelope addressed as follows:

Toni Russo - Purchasing Agent

White Plains City School District

5 Homeside Lane

White Plains, NY 10605

Request for Proposal

Farm to School Coordinator and Farm to School Culinary Advisor Services

2. Proposals will be received until 1:00 p.m. on JANUARY 16, 2026, at the White Plains City

School District, White Plains, New York.

3. Notice of Interest form must be filled out and returned to the address above by

JANUARY 7, 2026.

4. For questions regarding the Specifications, contact Toni Russo, Purchasing Agent at

(914-422-2072).

5. The White Plains City School District (the “District”) will not reimburse responding

persons or entities for any expenses incurred in preparing, clarifying and/or negotiating

proposals submitted in response to this request.

6. During the evaluation process, the White Plains City School District reserves the right

where it may serve the District, to request additional information or clarifications from

proposers, or to allow corrections or omissions. At the discretion of the District,

proposers may be requested to make oral presentations or to attend a meeting or

interview as part of the evaluation process. Proposers will not be paid or reimbursed for

any time spent or expenses incurred in making a presentation or attending any meeting

or interview as part of the evaluation process.

7. The White Plains City School District reserves the right to retain all proposals submitted

and to use any ideas in a proposal regardless of whether that proposal was selected.

Submission of a proposal indicates acceptance of the conditions contained in this

Request for Proposal (“RFP”), unless clearly and specifically noted in the resulting

contract between the District and the selected proposer(s).

8. Proposals must include original copy, and an electronic copy (sent to

tonirusso@wpcsd.k12.ny.us, with the subject line stating “RFP – Farm to School

Coordinator Services and Farm to School Culinary Advisor Services” of all pages of

the RFP with each page initialed by the proposer. All proposals must be submitted on

Pg 4

Proposer’s Initials: ____________

White Plains City School District

and in accordance with the forms included in this document. The proposal sheets are

not to be removed from the document.

9. Where so indicated by the makeup of the Proposal Form, sums shall be expressed in

both words and numbers. In a case of discrepancy between the two, the amount written

in words will govern. Prices and information required, except signature of the

proposer, should be typewritten for legibility. Illegible or vague proposals may be

rejected. All signatures must be handwritten in ink. Facsimile, printed, or typewritten

signatures are not acceptable.

10. A proposal shall include the legal name of the proposer and a statement whether the

proposer is a sole proprietor, a partnership, a corporation, or other legal entity, and shall

be signed by the person or persons legally authorized to bind the proposer to a contract.

All required signatures shall be handwritten in ink with the full name of the person

executing same. Initials, stamps, photocopies or other copies, or company names may

not be used in lieu of any required signature. A proposal by a corporation shall also give

the State of Incorporation and have the corporate seal affixed on the signature pages of

each Form of Proposal. A proposal submitted by an agent shall have a current Power of

Attorney attached certifying the agent’s authority to bind the proposer.

11. All information received in response to this RFP shall become the property of the District.

All proposals may be made available upon request pursuant to the Freedom of

Information Law (FOIL”) for public inspection, except to the extent that certain

personally identifiable information may be redacted as an invasion of personal privacy

or the proposer has designated, and the District concurs that certain information

constitutes a trade secret or other proprietary information or data. If a proposer believes

that a portion of its proposal contains trade secrets or other proprietary data that should

remain confidential and not be disclosed, a statement advising the District of this fact

shall accompany the proposal and the information is to be identified wherever it

appears. Identifying an entire proposal as proprietary is unacceptable and will result in

no part of the proposal being treated as containing a trade secret or other proprietary

information or data.

12. Upon selection, the terms of the General Information and Conditions, the Specifications

and the selected proposal will become incorporated into and form a part of the contract

between the District and the selected proposer(s). The form of contract that the District

intends to use is included in Appendix 11 and any exception to any provision in the

attached form of contract (See Appendix 11) or requested deviation therefrom (addition,

deletion, modification) must be submitted with the proposal with the specific language

for the proposed revision or addition stated. The final contract form may only be

modified by the District in its sole discretion and will be subject to the approval of the

Board of Education of the White Plains City School District.

Pg 5

Proposer’s Initials: ____________

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 611710Educational Support Services

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