Project Information

Bid Title

Waste Transportation Services

Issuing Agency

Patrick County

Location

Virginia

Published Date

Feb 14, 2026

Closing Date

Feb 23, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-006-42400

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-006-42400
Bid Title:	Waste Transportation Services
Category:	RFPs and Bids
Status:	Open
Bid Recipient:	Scottie Hylton

Description: The County of Patrick is soliciting Sealed Bids from qualified firms to provide hauling services for approximately 10,000 tons of acceptable waste annually for an initial contract term of three (3) years with contract renewal options for two (2) additional terms. Publication Date/Time: 2/10/2026 3:00 PM Closing Date/Time: 2/23/2026 2:00 PM Addendum Date/Time: 2/18/2026 Pre-bid Meeting: Yes Contact Person: Scottie Hylton Facilities Director Related Documents: Final IFB 2026-006-42400 Waste Transportation Services

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Patrick County, Virginia

INVITATION FOR SEALED BIDS

Waste Transportation Services

ACCEPTANCE DATE: February 23, 2026 no later than 2:00 p.m. EST

NUMBER: 2026-006-42400

ACCEPTANCE PLACE: Patrick County Administration

106 Rucker Street, Ste. 281

Stuart, Virginia 24171

OVERVIEW

The County of Patrick is requesting sealed bids for Waste Transportation Services

generated within Patrick County.

Requests for information related to this RFP should be directed to:

Name: Scottie Hylton

Title: Facilities Mgr.

Phone number: 276-692-5811

Email: shylton@co.patrick.va.us

Visit our Web Site: www.co.patrick.va.us

Issue Date: February 10, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

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REQUEST FOR PROPOSAL

Title

SUBJECT

PAGE

APPENDIX A

Bid or Proposal and Conditions

.................................................................................................................................................... 3-6

APPENDIX B

BID DECLARATION

.................................................................................................................................................... 7

APPENDIX C

GENERAL TERMS AND CONDITIONS

.................................................................................................................................................. 8-16

APPENDIX D

SCOPE OF SERVICES

................................................................................................................................................. 17-30

BID FORM

…………………………………………………………………………………………………31

Prepared By:

Date:

PURPOSE

The intent of this Invitation for Sealed Bids and resulting contract is to obtain the services

of a qualified firm to provide hauling services for approximately 10,000 tons of

acceptable waste annually for an initial contract term of three (3) years with contract

renewal options for two (2) additional terms.

2

APPENDIX A

PATRICK COUNTY

BID OR PROPOSAL CONDITIONS

IMPORTANT! READ CAREFULLY BEFORE MAKING BID!

1. A bidder may withdraw or cancel a bid or proposal at any time prior to the date

set for opening. After such time, the bidder may not withdraw for a period of

sixty (60) calendar days. Any bidder may be required to clarify his bid or

acknowledge by written confirmation that the minimum requirements of the

request for proposal are included in the bidder's proposal.

2. Any invitation to bid, a request for proposal, any other solicitation or any and all

bids or proposals may be canceled or rejected when it is determined that it is in

the best interest of the County to do so. The reasons therefore shall be made a

part of the contract file. Any bid which is incomplete, conditional, obscure, or

which is not in conformance with the specifications may be rejected, or any such

irregularities may be waived at the option of the County.

3. If more than one bid or proposal received is for the same total amount or unit

price, quality and service being equal, the tie bidders shall be invited to resubmit

written bids below the original bid and the award shall be made to the bidder with

the lowest price.

4. If the lowest acceptable bid exceeds available funds, the County may negotiate

with the bidder to obtain a contract price within available funds. The negotiations

shall be confined to a reduction in the contract price and shall not deal with

changes in the contract requirements.

5. Except in the case of an emergency affecting the public health safety or welfare,

no contract shall be awarded on the basis of cost plus a percentage of cost. This

paragraph shall not apply to contracts of insurance. Public contracts may be

awarded on any other basis.

6. No contract other than one for the professional services of an accountant,

architect, land surveyor, landscape architect, attorney, doctor of medicine or

optometry or professional engineer, shall be awarded for a period in excess of

three (3) years.

3

7. With the following exceptions procurement documents are subject to the Virginia

Freedom of Information Act:

A. Cost estimates relating to a proposed procurement transaction prepared by

or for the County shall not be opened to public inspection.

B. Bid and proposal records shall be opened to public inspection only after

award of the contract. Any bidder or offerer may be allowed to inspect the

bid or proposal records prior to award unless the County decides not to

accept any bids and to reopen the contract.

C. Trade secrets or proprietary information submitted to the County are not

subject to disclosure if requested by the person submitting such information.

Any such request must identify what is to be protected and state the reasons

therefore.

8. Any bidder or offerer submitting a proposal to the County subjects himself to the

decision of the administrator or the public body as to the quality of what is offered,

responsiveness of the bid, accountability of the bidder, and the qualifications of any

offerer. The administrator or the public body, as the case may be, in their sole

discretion will evaluate bids or proposals and in all cases the decision made shall

be final. Every offerer submitting a bid or proposal agrees to abide by the decisions

of such officials as a condition precedent to the submission of the bid.

9. The County does not accept the responsibility for maintaining a bid list and will not

accept the responsibility for the failure of any competitor to receive a solicitation

directly from the County.

10. Once invitations to bid or requests for proposal have been advertised, should a

prospective bidder find any discrepancy in or omissions from the specifications,

requests for proposal, or other contract documents, or should he be in doubt as to

their meaning, he shall at once notify the specified contact person who will send

written instructions to all bidders. The County will not be responsible for any oral

instructions.

11. The provisions of Sections 2.2-4305, 2.2-4315, 2.2-4311, 2.2-4312, 2.2-4330, 2.2-

4333 through 2.2-4338, 2.2-4340, 2.2-4341, 2.2-4363, and 2.2-4367 through 2.2-

4377 of the Code of Virginia of 1950 are incorporated into these conditions by

reference as fully as if set forth herein.

12. The administrator may at his sole discretion require a bid, performance or payment

bond in any procurement solicitation. The requirement for such bond shall be

clearly stated in the bid documents.

4

13. By submitting a bid or proposal, the offerer agrees and warrants that he has

examined all the contract documents and, if appropriate, the subject of the contract

and where the specifications require a given result to be produced, that the

specifications are adequate and the required results can be produced under the

specifications in the contract. Omissions from the specifications shall not relieve

the offerer from the responsibility of complying with the general terms of the

contract as indicated by the specifications. Once the award has been made, failure

to have read all the conditions, instructions and specifications of the contract will

not be a cause to alter the original contract or proposal or for the offerer to request

additional compensation.

14. The firm, corporate or individual name of the bidder or proposer must be signed in

ink in the space provided for the signature on the page following these conditions.

In the case of a corporation the title of the officer signing must be stated and each

officer must be thereunto duly authorized. In the case of a partnership, the signature

of at least one of the partners must follow the firm name using the term "member

of the firm."

15. Pursuant to Section 2.2-4343.1 of the Code of Virginia of 1950, in all invitations to

bid, requests for proposals, contracts, and purchase orders, the County does not

discriminate against faith-based organizations.

16. Pursuant to an invitation to bid, the project will be awarded to the lowest responsive

and responsible bidder, as those concepts are defined in Section 2.2-4301 of the

Code of Virginia of 1950. When competitive sealed bidding is used the following

factors shall be considered in addition to price when determining the lowest

responsive and responsible bidder:

A. The ability, capacity and skill of the bidder to perform the contract or

provide the services required;

B. Whether the bidder can perform the contract or provide the service

promptly, or within the time specified, without delay or interference;

C. The character, integrity, reputation, judgment, experience, and efficiency

of the bidder;

D. The quality of performance of previous contracts or services;

E. The previous and existing compliance by the bidder with laws and

ordinances relating to the contract or service;

F. The sufficiency of financial resources and ability of the bidder to perform

the contract or provide the service.

G. The quality, availability and adaptability of the goods or services to the

particular use required;

H. The ability of the bidder to perform future maintenance and service for use

of the subject of the contract;

5

Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal

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