Project Information

Bid Title

Professional Trade Services - Landscaping Services

Issuing Agency

Town of Charlestown

Location

Rhode Island

Published Date

Apr 28, 2026

Closing Date

May 13, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Professional Trade Services - Landscaping Services When:

to Wednesday, May 13, 2026 at 3:00 PM

TOWN OF CHARLESTOWN

INVITATION TO BID

PROFESSIONAL TRADE SERVICES – LANDSCAPING
SERVICES

The Town of Charlestown is
presently accepting bids (hourly wage costs) for fiscal year 2027 (July 1, 2026,
to June 30, 2027) from tradespersons with the following expertise: LANDSCAPING
SERVICES to service municipal properties. Sealed bids shall be received no
later than 3:00 PM, MAY 13, 2026, at the Town Clerk’s Office, 4540 South
County Trail, Charlestown, RI. 02813. All bids shall be clearly marked “PROFESSIONAL
TRADE SERVICES BID – LANDSCAPING SERVICES” in the lower left-hand corner of
the envelope. Electronic (e-mail
or fax) bids will not be accepted.
Questions regarding this bid should be directed to Michael DiCicco,
Director of Public Works at (401) 364-1230.
Bid award shall be made by the “evaluated method” and evaluated by a
minimum of the following criteria: cost,
experience, reputation of the bidder, and other criteria determined relevant by
the Town Council. The Town reserves the
right to reject any and all bids and to accept that bid which it deems, in
their sole judgment, to be in the best interest of the Town.

Jeffrey Allen

Town
Administrator

Advertised in the Westerly Sun: April 28, 2026

Bid Specifications

Attachment Preview

TOWN OF CHARLESTOWN

INVITATION TO BID

PROFESSIONAL TRADE SERVICES – LANDSCAPING SERVICES

The Town of Charlestown is presently accepting bids (hourly wage costs) for fiscal year 2027

(July 1, 2026, to June 30, 2027) from tradespersons with the following expertise:

LANDSCAPING SERVICES to service municipal properties. Sealed bids shall be received no

later than 3:00 PM, MAY 13, 2026, at the Town Clerk’s Office, 4540 South County Trail,

Charlestown, RI. 02813. All bids shall be clearly marked “PROFESSIONAL TRADE

SERVICES BID – LANDSCAPING SERVICES” in the lower left-hand corner of the

envelope. Electronic (e-mail or fax) bids will not be accepted. Questions regarding this bid

should be directed to Michael DiCicco, Director of Public Works at (401) 364-1230. Bid award

shall be made by the “evaluated method” and evaluated by a minimum of the following criteria:

cost, experience, reputation of the bidder, and other criteria determined relevant by the Town

Council. The Town reserves the right to reject any and all bids and to accept that bid which it

deems, in their sole judgment, to be in the best interest of the Town.

Jeffrey S. Allen

Town Administrator

DETAILED SPECIFICATIONS FOR

PROFESSIONAL TRADE SERVICES BID

Town of Charlestown

Invitation to Bid

1. The bidder shall not withdraw his bid within ninety days (90) after the scheduled closing

time of the bid.

2. The Town seeks to award municipal work to qualified tradespersons, to provide routine

service: Professional Trade Service – LANDSCAPING SERVICES at Town Hall and

other municipal locations.

3. The Town is seeking a full-service landscaping firm with the capability of maintaining

portions of public open space and parks, including brush cutting on steep slopes over

rugged and challenging terrain.

4. The bidder shall present his costs on the BID PROPOSAL form provided with the bid.

Additional information may be attached as necessary.

5. A maximum combined cost for parts and labor shall not exceed three thousand dollars

($3,000.00). For any job where the anticipated cost exceeds three thousand dollars

($3,000.00), additional quotations, cost approval, Town Council action or sealed bids

may be required.

6. Bid proposals shall be accepted as an hourly rate for one master technician, and

helper/apprentice (utilized only where essential), working during normal business hours

(8:30 am through 4:30 pm) Monday through Friday,

7. All work shall be performed according to recognized industry standards, in accordance

with all Federal, State, and Local laws, regulations and codes.

8. All bidders shall be insured for general liability, motor vehicle liability and workers

compensation in amounts sufficient to satisfy Town requirements for the duration of the

contract period. The bid award winner shall provide a certification of Insurance listing the

Town of Charlestown as additional insured prior to issue of contract.

9. The CONTRACTOR shall provide adequate statutory Workman’s Compensation

Insurance for all labor employed on the Project who may come within the protection of

such laws and shall provide EMPLOYERS GENERAL LIABILITY INSURANCE in the

amount of One Million Dollars ($1,000,000.00) for the benefit of his employees not

protected by such compensation laws.

10. The CONTRACTOR shall carry Comprehensive General Liability Insurance with broad

form of Contractual General Liability Endorsement attached, providing a limit of not less

than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to

or death of one (1) person, and subject to that limit for each person, a total limit of not

less than One Million Dollars ($1,000,000.00) for all damages arising out of bodily

injuries to or the death of two (2) or more persons in any one accident; and Contractors

Comprehensive Property Damage Liability providing for a limit of not less than One

Million Dollars ($1,000,000.00) for all damages arising out of injury to or destruction of

property during the policy period.

11. The CONTRACTOR shall carry Comprehensive Automobile Liability Insurance

covering all owned vehicles, or non-insured vehicles in the amount of not less than One

Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to or the

death of any one (1) person, and subject to that limit for each person a total of not less

than One Million Dollars ($1,000,000.00) for all damages arising out of bodily injuries to

or the death of two (2) or more persons in any accident; and Property Damage in an

amount not less than One Million Dollars ($1,000,000.00) for all damages arising out of

injury to or destruction of property.

12. One million dollars ($1,000,000.00) is desired; however, alternate proposals will be

considered.

13. The initial period of this bid award shall be from July 1, 2026, to June 30, 2027. However,

the Town reserves the right to extend the period of award for TWO additional (2) years,

upon agreement to the same by the vendor and the Town Council. Nothing herein shall

obligate the Town to any such extension. All bid prices contained within the accepted

proposal must be held for the original and extended term or terms, should said agreement

to extend the term or terms take effect.

BID PROPOSAL

PRICE SHEET

PROFESSIONAL TRADE SERVICES – LANDSCAPING SERVICES

Licensed/Approved Professional Trade Services –LANDSCAPING SERVICES and

Apprentice (if required)

I, ___________________________of____________________________________________

Name

Company

Propose to furnish the Town of Charlestown the services as a _____________

contractor/technician and apprentice/helper (if required) appropriately approved by the State of

Rhode Island for a one (1) year service period from July 1, 2026, to June 30, 2027 according to

the following labor rates, work schedules, and parts and materials percentage mark-up. The bid

price shall be inclusive of all charges that the Town would incur for the provision of services per

this ITB. No additional allowances or surcharges will be paid by the Town. I understand total

parts and labor costs per individual job cannot exceed ten thousand dollars ($3,000.00) without

additional written quotations. I agree to furnish the Town of Charlestown with adequate proof of

general liability, motor vehicle liability, and workers compensation insurance in amounts

sufficient to satisfy the Town’s requirements, and to maintain said insurance for the duration of

the contract period.

Regular Service Rate - Normal Business Hours, 8:30 am through 4:30 pm, Monday through

Friday.

Licensed/Approved technician - $____per/hr. Prevailing Wage-$______per/hr.

Apprentice/Helper (if required) - $_____per/hr. Prevailing Wage-$______per/hr.

(24-hour response time)

Company’s Workday Telephone # -________________________________________

Company’s After Hours/Holiday Telephone - _______________________________

Company Address ______________________________________________________

_____________________________________________________________________

Signature and Title

Date

Commodity Codes

• NAICS 561730Landscaping Services

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