Project Information

Bid Title

RFP 25-50TM(Rebid) Parks Master Plan

Issuing Agency

City of Hampton

Location

Virginia

Published Date

Feb 10, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 25-50TM(Rebid)

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP 25-50TM(Rebid)
Bid Title:	RFP 25-50TM(Rebid) Parks Master Plan
Category:	Entity: City
Status:	Open

Description: The City of Hampton is seeking proposals from qualified offerors to provide a comprehensive Parks and Recreation Master Plan. Publication Date/Time: 2/10/2026 9:00 AM Closing Date/Time: 3/10/2026 11:00 AM Contact Person: Tammy Martin, Senior Buyer 757-727-2205 [email protected] Related Documents: RFP 25-50TM (Rebid) PARKS MASTER PLAN

Attachment Preview

ISSUE DATE:

FEBRUARY 10, 2026

DATE/TIME OF CLOSING:

MARCH 10, 2026 @ 11:00AM EST

RFP #:

25-50TM (RE-BID)

BUYER NAME:

Tammy Martin, Senior Buyer

NGIP CODE:

91890

COMMODITY:

MASTER PLAN

THE CITY OF HAMPTON IS SEEKING PROPOSALS FROM QUALIFIED OFFERORS TO PROVIDE A

COMPREHENSIVE PARKS AND RECREATION MASTER PLAN.

ACKNOWLEDGE RECEIPT OF ATTACHMENTS: A

B

C

D

ACKNOWLEDGE RECEIPT OF ADDENDUM (S): 1

2

3

4

Pre-Proposal Conference – n/a

OFFEROR NAME:

(Please initial)

(Please initial)

COMPETITIVE NEGOTIATION. This Request for Proposals (“RFP”) is subject to the competitive negotiation provisions outlined

in Virginia Code §2.2-4302.2. In addition, the City requires that proposals be sealed. Sealed proposals will be received in the

Issuing Office until Closing Date and Closing Time as specified in this solicitation including any addenda issued by this office. Bids

will also be received electronically only via DemandStar (www.demandstar.com). Proposals received by telephone, email,

facsimile, or any other means of electronic transfer will not be accepted. The City of Hampton is not responsible for late delivery

by the United States Postal Service or any other courier. All inquiries for information regarding this RFP are to be directed to the

Issuing Office as defined herein.

THIS IS NOT AN ORDER. The City of Hampton, hereafter referred to as “the City”, reserves the right to accept or reject any and all

proposals in whole or in part and waives any informality in the competitive negotiation process. Further, the City reserves the right to

enter into any one or more contracts deemed to be in its best interest. The entire contents of the RFP, and addenda, offeror’s proposal

and negotiated changes shall be incorporated by reference into any resulting contract.

The City of Hampton does not discriminate against faith-based organizations or against a bidder or offeror because of race,

religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in

employment in the performance of its procurement activity.

Offeror Information:

Name of Offeror:

Address:

Phone Number:

Fax Number:

Email Address:

State Corporation Commission ID: ______________________

City of Hampton Business Prof. License Tax No.:

Federal Tax Identification Number: ___________________; OR Social Security Number (Sole Proprietor):________________

NOTE: Numbers identified as social security numbers will be redacted in public documents.

Business Classification:

Is Offeror a “minority” business? Yes No

African American

Hispanic American

Native American

Asian American

Other; Please Explain: ______________________________________________________

Is Offeror Woman Owned? Yes

No

Is Offeror a Small Business? Yes No

Is Offeror a Faith-Based Organization?

Yes No

Is Offeror a Disabled Veteran Business? (for informational purposes only)

Yes

No

Check One: INDIVIDUAL

PARTNERSHIP

CORPORATION

LLC

State in which Registered or Incorporated _____________________________

By signing this proposal, Offeror certifies, acknowledges, understands, and agrees to be bound by the conditions set forth above,

in the Proposal Terms and Conditions, and General Terms and Conditions as described in Attachment A.

Authorized Signature:

Printed Name:

Date:

Title:

Issuing Office: Wherever used in this Request for Proposal, the Issuing Office Will Be:

Tammy Martin, CPPB Senior Buyer

Consolidated Procurement Division

1 Franklin Street, Suite 345

Hampton, Virginia 23669

Phone: 757-727-2205

Email: tmartin@hampton.gov

Issuing Office: Wherever used in this Request for Proposal, the City Contract Administrator Will Be:

Bonnie Fitz

Parks, Recreation, & Leisure Services

22 Lincoln Street, 5th Floor

Hampton, Virginia 23669

Phone: 757-727-6462

Email: bonnie.fitz@hampton.gov

I. BACKGROUND

Hampton, Virginia

Hampton is an independent city located in Virginia. It is on the southern end of the Virginia Peninsula, bordering the

Chesapeake Bay. The City has a total area of 136.2 square miles; 51.8 miles of that is land and 84.4 miles is water, with a

total population of more than 137,000.

The City boasts a strong military and technology presence. The nation’s first air base, Langley Air Force Base, is home of

the First Fighter Wing and continuing to add new missions. As Joint Base Langley-Eustis, it contributes nearly $4 billion

a year to the regional economy. NASA Langley Research Center, where America’s first astronauts were trained, is a

major center for aviation research. In addition, the National Institute for Aerospace, run by a consortium of universities,

conducts research on both manned and unmanned systems. The most recent research center is Huntington Ingalls, which

located its Unmanned Systems Center of Excellence in Hampton to focus on military and business applications for

underwater drones. Virginia Tech has an expanded research center focused on seafood and aquaculture and opened an

office and lab space as part of its Center for Coastal Studies.

In addition to these advanced research centers, higher education opportunities include Hampton University, a pre-eminent

HBCU that offers 90 programs; the Virginia Peninsula Community College; Old Dominion University’s Peninsula

Center; and Bryant & Stratton College.

The City is also home to multiple medical facilities including Sentara Careplex Hospital, the Hampton Veteran’s

Administration Medical Center, the Hampton University Proton Therapy Institute for specialized cancer treatment, centers

affiliated with Riverside Regional Medical Center and the Children’s Hospital of the Kings’ Daughters, as well as military

and retiree care at the Langley base.

Other major employers include Science Systems and Applications, Analytical Mechanics, Howmet, Amsec, Measurement

Specialists Inc., Zel Technologies, Ferguson Enterprises, Registrar, Liberty Source, Old Point National Bank, VersAbility

Resources, and Faneuil. Huntington Ingalls also has employees at another Hampton location (in addition to the Unmanned

Center). Tourism is also an important economic driver.

The City is situated between two airports, each less than 15 miles from downtown: Norfolk International Airport and the

smaller Newport News/Williamsburg International Airport.

Hampton is part of a dynamic metropolitan region. Besides Hampton, the region contains four other cities with

populations greater than 100,000. Hampton Roads now has a population of 1.8 million and is the 37th largest

metropolitan region in the nation.

The city’s public school system has been recognized nationally, and the city’s government has been recognized for its

flooding resilience programs, transparency, use of technology to benefit residents, and extensive citizen engagement.

Hampton is a welcoming and diverse city – large enough to provide a wide variety of festivals, music, arts and culture –

but small enough that people know their neighbors. Hampton is more than 400 years old (the oldest continually occupied

city in the original 13 Colonies) and has a rich history. Approximately half of the residents are African-American, and

37% are white, with the remainder split among multiple races and other categories. About 6% of the population is

Hispanic. Additional demographic data may be accessed by the hyperlink: http://hampton.gov/90/Demographics

SCOPE OF CONTRACT

I. Purpose

The City of Hampton, Virginia is seeking proposals from qualified consultants to

update the Parks, Recreation, and Leisure Services Master Plan and integrating the

2027 Commission for Accreditation of Parks and Recreation Agencies objectives,

methods, and standards into the Master Plan where applicable and make

recommendations with the goal of achieving CAPRA certification. The offeror will

lead the plan efforts and be responsible for timely completion of the plan. This

includes but is not limited to, preparing and maintaining a detailed timeline,

conducting outreach for the plan, leading public hearings, conducting presentations,

and documentation creation. The updated comprehensive plan will serve as a guiding

document to enhance and maintain a high-quality park and recreation system that meets

the evolving needs of residents and visitors. This project offers a broad vision for the

future of Hampton's parks, recreation programs, trails, services, and facilities; ensuring

they reflect community priorities while supporting economic vitality and sustainable

growth. As part of the master plan (Accreditation Standard 3.3), the offeror should

facilitate the creation of mission, vision, and values (Accreditation Standard 1.1). In

addition, the offeror needs to develop strategic plan to guide our efforts for the next 2-5

years (Accreditation Standard 1.2) as well development of a maintenance plan

(Accreditation standard 7.4).

II. Scope of Work

(A) Lead project team comprised of consultant staff and City staff. Work with the team to clearly

establish an updated master plan including mission, vision, and values; develop a strategic

plan; and develop a maintenance plan that all prioritizes an inclusive, forward-looking

approach to enhancing Hampton's parks and recreation system.

(B) Coordinate with City staff to collect initial data, set key meeting dates, and identify all issue

areas.

(C) Lead project team in preparing final scope of work for project, including milestones and

timelines agreeable to both parties.

(D) Lead project team through development of desired projects indicated in II (A) with these key

elements in mind:

1. Community Engagement: Incorporate broad public input to reflect the

diverse needs and priorities of Hampton's residents. This should include

focus groups with key stakeholders as well.

2. Inventory: Conduct a thorough inventory and assessment of current

condition of parks, trails, open spaces, fields, facilities, playgrounds,

amenities, parking infrastructure, school district fields/stadium maintained by

HPRLS, and other assets (including classifications to guide planning.) This

should include review of plans, policies, and guidelines related.

3. Community Inventory: Compile a current inventory of park and recreation

facilities as well as program and services offered by others within the city.

4. Recreational Offerings: Provide an analysis of current recreational facilities,

programs, and services, identify gaps, and recommend strategic enhancements

with a focus on existing resources, community needs/wants, and programming

necessary to meet the needs of the users while sustaining and preserving

facilities and green space. Assess societal and local recreation and leisure trends

and determine how those trends impact existing and projected user populations.

5. Needs Assessment: Evaluate current and projected recreational needs, identify

gaps, and provide recommendations for services, programming, parks, trails, open

spaces, fields, facilities, playgrounds, amenities, parking infrastructure, etc. This

should include but not limited to any recommendations for upgrades, new

facilities/amenities, increasing acreage, and preserving and/or expanding

green spaces to improve recreational access for all residents and visitors.

6. Accessibility and Connectivity: Ensure the Master Plan promotes facilities

and programs that are ADA-compliant, i n c l u s i v e design and fosters a

connected system of parks, recreational hubs, and community spaces.

Recommendations will include infrastructure enhancements that connect

neighborhoods, ensure ease of access to parks, and integrate pedestrian and

cycling pathways to improve mobility and access.

7. Sustainability and Resilience: Incorporate environmentally sustainable

practices that address Hampton's unique climate and environmental

challenges, including stormwater management, coastal resilience, and

energy-efficient systems.

8. Prioritize Longevity: Develop a long-term operation and maintenance strategy to

ensure the upkeep and longevity of park and recreation facilities and grounds. This

plan includes routine and preventative maintenance schedules/programs, work

management, asset lifecycle management, performance measurements, and equipment

management. Consultant shall provide an evaluation of current staffing levels and

organizational structure based upon current needs and potential growth. (consideration

should be given to contract management maintenance vs. in-house staffing). Emphasize

sustainable practices in park maintenance and provide provisions for periodic updates

to the maintenance plan to reflect changes in community needs or technology.

9. Proposed Innovations: Suggest technical or procedural innovations that

have been used successfully on other engagements which may provide the

city with better service delivery.

10. Analysis of Economic and Other Benefits: Utilizing existing and/or

original research and data, which shall include statistically valid

(quantitative data) and qualitative data, the offeror shall estimate the

economic impacts of the Department.

11. Cohesive Vision and Local Economic Growth: Ensure that parks and

recreation facilities contribute to an overall cohesive vision for the entire park and

recreation system, integrating consistent design elements while allowing for site-

specific character. The consultant will identify opportunities to leverage parks

for economic development, including attracting sports tourism and

supporting local businesses through enhanced recreational amenities.

12. CAPRA National Standards: Integrate 2027 Commission for Accreditation of

Park and Recreation Agencies national standards with a focus on evidence of

compliance items needed.

13. Success Metrics: Assist the City in defining what constitutes a successful park

system and outline measurable criteria to demonstrate its value. Assist in the

development of long- range goals and objectives to meet the future needs of

recreation facilities, parks, services, programming, and staffing.

(E) Clear vision or action plan based on key elements indicated in II (D) to identify specific

projects, policy changes, and other actions that are necessary to implement the

masterplan. This plan should outline project priorities and estimated costs.

III. Information related to the scope work

(A) One of our goals is to achieve CAPRA within 4-5 years so timelines are crucial.

(B) Current City Plans or resources

City Council Strategic Priorities

City of Hampton Strategic Plans

Commodity Codes

• NAICS 541310Architectural Services
• NAICS 541320Landscape Architectural Services

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