Project Information

Bid Title

SVC-VIDEOPROD/2526 Audio/visual support for City Council meetings

Issuing Agency

City of Punta Gorda

Location

Florida

Published Date

Apr 17, 2026

Closing Date

Apr 27, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q2025122

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

SVC-VIDEOPROD/2526 Audio/visual support for City Council meetings

• Department: Finance
• RFP Number: Q2025122
• Start Date: 04/17/2026 3:00 PM
• Close Date: 04/27/2026 2:59 PM

NOTICE OF AVAILABILITY - Formal Quote - Solicitation #Q2025122/SVC-VIDEOPROD/2526

The City of Punta Gorda will be receiving submittal packages at the Procurement Office, 126 Harvey Street, 2 ^nd Floor, Punta Gorda, FL 33950 from qualified bidders for:

SCOPE:   The City is seeking to award a contract with a qualified, competent and experienced bidder to provide professional videotaping and production services for the monthly City Council meetings and any additional special meetings as needed.

Solicitation Package Protest deadline:  April 21, 2026 at 3:00 PM ET

Inquiry and Clarification Request deadline:  April 23, 2026 at 3:00 PM ET

Submittal due date and time:  April 27, 2026at 3:00 PM ET or as may be amended by the subsequent issuance of addenda.

Solicitation documents may be obtained through www.pgorda.com – Open Bids for City of Punta Gorda, Title:  #Q2025122/SVC-VIDEOPROD/2526.  Vendor registration is free.  All questions shall be submitted in writing via email to the Procurement contact.

The City will not address any questions/inquiries submitted on-line concerning this solicitation posted on www.publicpurchase.com , www.thebluebook.com or any other website.

Public Notice of Availability:

• www.pgorda.com
• Procurement Office, 126 Harvey Street, Punta Gorda, FL 33950
• City Clerk’s Office, 326 W. Marion Avenue, Punta Gorda, FL 33950

AUTHORIZED CITY CONTACT:Linda Trojan - Phone: 941-575-3376   Email:  LTrojan@PuntaGordaFL.gov

IMPORTANT NOTICE TO BIDDERS:

Bidders who obtain Solicitation Packages from sources other than www.pgorda.com shall officially register receipt of the solicitation with the City’s Procurement Division through the website by viewing the On-Line Solicitation AND accept receipt of each document attached to the solicitation.  This will place the Bidder on the notification list for any forthcoming addendum or other official communications.  Failure to register as a prospective Bidder and/or accept receipt of each document may cause your Submittal Package to be rejected as non-responsive if you have submitted a Submittal Package without City issued forms and/or acknowledgment of issued addenda and/or meet the Solicitation Package requirements as provided by the City.

In accordance with the Americans with Disabilities Act and Florida Statute 286.26, the location of meetings related to this solicitation is accessible to persons with disabilities. If you are a person with disability who needs any accommodation in order to participate in this meeting, you are entitled, at no cost to you, to the provision of certain assistance. Interpreters for the hearing impaired (TTY 941-575-5013) or non-English speaking citizens and any other special accommodations can be requested by contacting the Human Resources Manager/Non-Discrimination Coordinator whose address is 326 W. Marion Avenue, Punta Gorda, FL 33950, whose telephone number is (941) 575-3308, and whose email address is humres@pgorda.us, at least two (2) calendars days prior to the meeting.

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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