Project Information

Bid Title

IFB for Lewis Court Kitchen Cabinets and Counter Top Replacement

Issuing Agency

Housing Authority of the County of DeKalb

Location

Illinois

Published Date

May 11, 2026

Closing Date

Jun 17, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

IFB for Lewis Court Kitchen Cabinets and Counter Top Replacement

Attachment Preview

INVITATION FOR BIDS (IFB) NO. DCH-C308895-26

LEWIS COURT

KITCHEN CABINETS & COUNTERTOP

REMOVAL & REPLACEMENT PROJECT

Housing Authority of the County of DeKalb

Issued May 12, 2026

INVITATION FOR BID (IFB) NO. DCH-C308892-26 LEWIS COURT

KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT

Table of Contents

Invitation For Bid ……………………………………………………………….. 03

1.0 Housing Authority Reservation Rights………………………………………… 04

2.0 Project Overview ……………………………………………………………….. 06

3.0 Bid Format ……………………………………………………………………… 08

3.0.1 Bid Tab Submittal ……………………………………………………… 08

3.18 Required Tabs & Forms Table ……………………………………….. 16

4.0 Bid Evaluation ………………………………………………………………….. 16

5.0 Contract Award ………………………………………………………………… 18

6.0 Prompt Action by Successful Bidders ……………………………………….. 20

7.0 Additional Considerations……………………………………………………… 23

8.0 Recap of Attachments ..……………………………………………………….. 24

Bid Form

Attachment

A

Scope of Work

Attachment

B

Bid Bond Form

Attachment

C

Section 3 Requirement Optional

Attachment

D

Profile of Firm Form

Attachment

E

Non-Collusive Affidavit Form

Attachment

F

Hold Harmless Form

Attachment

G

Non-Segregated Facilities Form

Attachment

H

Equal Employment Opportunity Certificate Form Attachment

I

Davis Bacon Wage Rate Determination

Attachment

J

5369 & 5369A Forms

Attachment

K

5370EZ Form

Attachment

L

50071 Certificate of Payments to Influence Federal Transactions

Attachment

M

Drawing (Lowes Design Layout)

Attachment

N

Sample Contract Document

Attachment

O

2

INVITATION FOR BID (IFB) NO. DCH-C308892-26 LEWIS COURT

KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT

HACD CONTACT PERSON:

HOW TO OBTAIN THE IFB DOCUMENTS:

IFB RELEASE DATE:

Randy Bourdages

rbourdages@dekcohousing.com

815-758-2692 ext. 122 …………(Office)

815-739-0010 ……………………(Cell)

1. Access http://www.dekcohouisng.com

2. Select the “Vendors/Contractors” Page

3. Scroll down and download IFB NO. DCH-

C308892-26 LEWIS COURT KITCHEN CABINETS

COUNTERTOP REMOVAL & REPLACEMENT

PROJECT

4. Download and save the IFB to your computer.

Tuesday, May 12, 2026

PRE-BID CONFERENCE: (JOB WALK)

NOTE: JOB WALK ATTENDANCE IS NOT

MANDATORY BUT HIGHLY ENCOURAGED.

PLANS WILL NOT BE PROVIDED FOR THIS

PROJECT, EACH POTENTINAL BIDDER MUST

TAKE THEIR OWN MEASUREMENTS.

Prospective bidders should attend the pre-bid

conference (job walk). The purpose is to consider

prospective bidders’ questions and concerns on

the proposed project(s).

DEADLINE FOR SUBMITTING QUESTIONS /

REQUEST FOR INTERPRETATIONS: (RFI’s)

By Appointment Only. Call Randy Bourdages at 815-

758-2692 ext. 122.

Thursday, June 11, 2026

BID SUBMITTAL DEADLINE – BID OPENING:

NOTE: HACD reserves the right to deviate

from this timeline and/or modify the Scope of

Work at any time!

Wednesday, June 17, 2026 @ @2:00 pm

310 N 6th Street

DeKalb IL 60115

Bids shall be submitted to the Housing Authority of

DeKalb County. (HACD), HACD Central Office is

located at 310 N 6th Street, DeKalb, IL 60115;

Attention: Randy Bourdages. Bids shall be promptly

opened in public at said address.

Notices of any such decisions or modifications

will be located at: http://www.dekcohouisng.com

**This is a Davis-Bacon Wages Job**

Wage Determination: IL20260065 1/01/2026 MOD 0

3

INVITATION FOR BID (IFB) NO. DCH-C308892-26 LEWIS COURT

KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT

INVITATION FOR BIDS (IFB) NO. DCH-C30289-25

HOUSING AUTHORITY RESERVATION OF RIGHTS:

1.0 Right to Reject, Waive, or Terminate the IFB. HACD reserves the right to reject any or all

bids, to waive any informality in the IFB process, or to terminate the IFB process at any

time, in its sole and absolute discretion, if deemed by HACD to be in its best interests.

1.1 Right to Not Award. HACD reserves the right not to award a contract pursuant to this IFB.

1.2 Right to Terminate. HACD reserves the right to terminate a contract awarded pursuant to

this IFB, at any time for its convenience upon five (5) calendar day’s written notice to the

successful bidder(s).

1.3 Right to Determine Time and Location. HACD reserves the right to determine the days,

hours, and locations that the successful bidder(s) shall provide the services called for in

this IFB.

1.4 Right to Determine Financial Responsibility and Viability. HACD reserves the right to

require of bidder information regarding financial responsibility and viability or such other

information as HACD determines is necessary to ascertain whether a bid is in fact the

lowest responsive and responsible bid submitted.

1.5 Right to Retain Bids. HACD reserves the right to retain all written bids submitted to HACD

in response to this IFB, and not permit withdrawal of same for a period of 60 calendar days

subsequent to the deadline for receiving said bids. HACD may permit the withdrawal of

bids when requested in writing by the bidder and such request is approved in writing by

HACD Contracting Officer (CO) in his/her sole and absolute discretion.

1.6 Right to Reject Any Bid. HACD reserves the right to reject and not consider any bid that

does not meet the requirements of this IFB, including but not necessarily limited to

incomplete bids and/or bids offering alternate or non-requested services.

1.7 No Obligation to Compensate. HACD shall have no obligation to compensate any bidder

for any costs incurred in responding to this IFB.

1.8 Right to Amend Prior to Award. HACD reserves the right to, prior to award, revise, change,

alter or amend any of the instructions, terms, conditions, and/or specifications identified

within the IFB documents issued, within any attachment or drawing, or within any addenda

issued. All addenda will be posted on the Housing Authority of the County of DeKalb ’s

website at www.dekcohouisng.com and/or Housing Agency Marketplace System

(hereinafter, the “noted Internet System” or the “System”). Such changes that are issued

before the bid submission deadline shall be binding upon all prospective bidders. HACD

reserves the right to amend the contract any time prior to contract execution.

1.9 Right to Issue New Bids. In the event HACD rejects all bids submitted, HACD reserves the

right to re-advertise this IFB for new bids, to modify this IFB and re-advertise for new bids or

to proceed to have the work completed otherwise.

4

INVITATION FOR BID (IFB) NO. DCH-C308892-26 LEWIS COURT

KITCHEN CABINETS & COUNTERTOP REMOVAL & REPLACEMENT PROJECT

1.10 Right to Cancel Award. HACD reserves the right to, without any liability; cancel the award

of any bid(s) at any time before the execution of the contract documents by all parties.

1.11 Right to Revise Quantities. HACD reserves the right to reduce or increase estimated or

actual quantities in whatever amount necessary without prejudice or liability to HACD

under the following conditions:

1.11.1 Funding is not available.

1.11.2 Legal restrictions are placed upon the expenditure of monies for this category of

service or supplies; or,

1.11.3 HACD’s requirements in good faith change after the award of the contract.

1.11.4 Right to Require Additional Information. HACD reserves the right to require

additional information from all prospective bidders to determine level of

responsibility. Such information shall be submitted in the form and time frame

required by HACD.

1.12 Right to Require Accurate Timesheets. HACD reserves the right to require the successful

bidder to keep accurate timesheets for all employees assigned to perform any project,

task, or assignment resulting from this IFB and any resulting contract.

1.13 Right to Contact. HACD reserves the right to contact any individuals, entities, or

organizations that have had a business relationship with the bidder regardless of their

inclusion in the reference section of the bid submittal.

1.14 Right to Seek Restitution. In the event any contract resulting from this IFB is prematurely

terminated due to nonperformance and/or withdrawal by the successful bidder, HACD

reserves the right to seek monetary restitution (to include but not limited to withholding of

monies owed) from the successful bidder to cover costs for interim services and/or cover

the difference of a higher cost (difference between the terminated successful bidder’s rate

and new company’s rate) beginning the date of successful bidder’s termination through

the contract expiration date.

1.15 Right to Amend Prior to Contract Execution. HACD reserves the right to amend the

contract any time prior to contract execution.

5

Commodity Codes

• NAICS 238350Finish Carpentry Contractors
• NAICS 337110Wood Kitchen Cabinet and Countertop Manufacturing

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