Project Information

Bid Title

Temporary Medical Staffing Services

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Jan 9, 2026

Closing Date

Feb 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0004

Original Source

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Bid Documents

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0004	2/10/2026 1:45:00 PM	Temporary Medical Staffing Services	RFP

Attachment Preview

REQUEST FOR PROPOSAL

RFP #26-0004

TEMPORARY MEDICAL STAFFING SERVICES

January 9, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Temporary Medical

Staffing Services for various county departments. If your firm is interested in submitting a response, please do so in

accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than 1:45

pm CST, February 10, 2025.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Tammy Culley

Purchasing Agent

TC/ch

RFP #26-0004

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0004

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I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to one or more qualified vendor(s) submitting the best proposals. Sedgwick

County reserves the right to select, and subsequently recommends, for award, the proposed service(s) and/or product(s)

which best meets its required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is the second most populous of Kansas’ 105 counties. It is the

sixteenth largest county in area, with 1,008 square miles and has a total population 525,525, according to 2022 U.S.

Census estimates. A majority of this population (396,192) live in Wichita, the largest city in Kansas. Organizationally, the

county is a Commission/Manager entity, employs about 2,500 persons, and hosts or provides a full range of municipal

services, e.g. – public safety, public works, criminal justice, recreation, entertainment, cultural, human/social, and

education.

Sedgwick County is seeking to contract with one or more qualified temporary staffing agencies to provide temporary

medical staff services in support of ongoing and emergent public health needs. The intent of this Request for Proposal (RFP)

is not to procure services based solely on lowest price, but to identify the firm(s) offering the best overall value, considering

qualifications, responsiveness, past performance, and ability to meet the county’s staffing demands efficiently and

consistently.

The primary intent of this RFP is to secure temporary medical personnel capable of supporting clinic and community-based

operations, including but not limited to vaccination administration, specimen collection, data entry, and patient assessment

education, and treatment in public health environments. Sedgwick County seeks to establish a contractual agreement with

clear terms related to screening, training, compliance, and performance expectations to support public safety, quality of

care, and operational continuity.

Sedgwick County’s public health services are critical to the wellbeing of more than 500,000 residents. Timely and reliable

staffing is essential for responding to public health emergencies and scheduled community health events. Temporary

staffing helps Sedgwick County maintain continuity of care and essential medical services, especially during peak demand

or employee absences and ensures compliance with HIPAA, OSHA, and local/state health regulations.

The county is seeking proposals from firms with a proven track record in delivering qualified, responsive, and compliant

temporary medical staffing solutions for governmental or health-based organizations.

RFP #26-0004

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III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide Temporary Medical

Staffing Services. The following objectives have been identified for this contract:

1. Acquire Temporary Services meeting the parameters, conditions and mandatory requirements presented in the

document.

2. Establish contract pricing with vendor(s) that has the best proven “track-record” in performance, service and

customer satisfaction.

3. Acquire Temporary Staffing Services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Tammy Culley

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, February 10, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Medical Staff Temporary Agency (Temp Agency)

1. Provide copies of resume and any license/certification information to Sedgwick County for review prior to moving

applicant to drug screen phase of hiring.

2. Provide copy of valid driver’s license and proof of automobile insurance for driving level positions.

3. Provide immunization records, TB screening test results, and respiratory mask fit testing results as defined in the job

description prior to first day of employment.

4. Perform required background checks and provide copies to Sedgwick County. Background checks include a motor

vehicle report (MVR) for driving level positions, and a criminal background check and 10 drug panel screen for all

positions.

5. Provide proof of passing drug screen within the last two (2) months prior to starting temporary employment.

6. At least one (1) business day prior to start date, provide person name, cell phone number, and personal email contact

information for all hired staff in case of emergency or not showing up at the designated time for work

7. Temporary agencies will ensure people hired meet minimum qualifications of the position.

RFP #26-0004

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8. For positions that require data entry, provide proof of typing / computer entry testing scores. Minimum score must be

45 words per minute or more.

9. Sedgwick County requires temp agency to be able to provide possible candidates within two (2) business days of staffing

request.

10. Temp agencies will not charge Sedgwick County for the temporary employee who is terminated within the first three

(3) days of working at Sedgwick County.

11. Temp agencies allow temp employees to work at various site locations depending upon staffing needs and may need to

travel to a different location during the workday. Specific jobs descriptions will outline driving requirements.

12. Depending on the position, temp employees may need to work in a clinic setting sometimes working close to people

being tested for illness or receiving vaccines.

13. Timecards for temp employees will be reviewed and approved in writing by the temp employee’s assigned Sedgwick

County Supervisor.

14. Temp agency will submit an invoice by the 20th of each month for work done the previous month. Sedgwick County

Accounts Payable will pay all invoices within 60 days.

15. Temp agency and temp employees will comply with Sedgwick County policies and procedures and other standards

related to information technology, HIPAA, performance, dress code, and documentation.

16. Temp agencies will meet with assigned Sedgwick County point of contact monthly or more frequently to review scope

of work and temp agency performance, staffing needs, performance of temp employees, communication between temp

agency and Sedgwick County, and other pertinent topics.

17. Temp agency must submit mileage to Sedgwick County supervisor for approved trip(s). Travel must be approved by

Sedgwick County supervisor before mileage is incurred.

18. Provide summary of hours worked each week to Sedgwick County supervisor to approve hours worked. Temp agency

to provide summary of currently hired staff.

19. Let Sedgwick County know if staff will be absent or late within one (1) hour of staff notification or by scheduled

workday start.

20. Communicate personnel matters to Sedgwick County within one (1) business day of notification. Work with Sedgwick

County to identify and investigate issues and determine what steps are to be taken.

Temporary Agency Employees (Temp Employees)

1. Temp employees will comply with Sedgwick County policies and procedure and other standards related to information

technology, HIPAA performance, dress code, and documentation.

2. Temp employees sign IT user agreements and agree to NOT share password or username with other staff.

3. Working from home and/or usage of Sedgwick County laptops must be approved by Sedgwick County supervisor.

4. Temp employees will receive a county badge on the first day. Sedgwick County requires staff to wear the badge for

identification purposes.

5. Temp employees are expected to follow the Sedgwick County Reporting to Work policy, which includes signing in and

being at their assigned workstation at the time their work is scheduled to begin.

6. If an employee is not able to report to work, the temp employee is required to communicate to their Sedgwick County

supervisor and the temporary agency at least one (1) hour prior to expected start time. Temporary agency will confer

with Sedgwick County to determine needs for Sedgwick County.

7. If a temp employee is going to be late to report to work at their designated time, the employee is required to communicate

the tardiness to their Sedgwick County supervisor and temporary agency at a minimum of 15 minutes prior to the

expected start time.

8. If a temp employee misses three (3) working days or is tardy for three (3) days in a 180 day rolling period without

contacting their supervisor according to the Reporting for Work policy, the temp employee will be terminated.

9. Temp employees are not to use their personal cell phones, unless designated as job requirement or necessary function,

during working hours at Sedgwick County.

RFP #26-0004

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Commodity Codes

• NAICS 561320Temporary Help Services
• NAICS 621999All Other Miscellaneous Ambulatory Health Care Services

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