Project Information

Bid Title

Invitation to Bid: Pine Street and Gaillard Street Residential Construction

Issuing Agency

City of Florence

Location

South Carolina

Published Date

Mar 18, 2026

Closing Date

Apr 8, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-11

Original Source

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Bid Documents

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Project Description

bid number	bid description	cloising date	bid file
2026-11 Invitation to Bid: Pine Street and Gaillard Street Residential Construction	The City of Florence in conjunction with Building Florence Together are accepting sealed bids from licensed and qualified contractors to build four (4) single family residences on Pine and Gaillard Streets, Florence, SC.	Wed, 04/08/2026	2026-11-invitation-to-bid.pdf

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INVITATION TO BID NO. 2026-11

PINE STREET AND GAILLARD STREET RESIDENTIAL CONSTRUCTION

Sealed bids will be received in Council Chambers of the City Center, 324 W. Evans Street Florence,

South Carolina, 29501 until April 8, 2026 at 2:00 pm from Licensed Contractors to build a four (4)

single-family residences at 600 E. Pine Street, 607 E. Pine Street, 322 S. Gaillard Street and 404 S.

Gaillard Street.

Bids shall be opened promptly at the above-mentioned time and date, and their contents will be

made public for the information of the bidder and other interested parties. The bid will not be

awarded until the Purchasing Agent, and the applicable Department Director have had ample time to

review each bid.

Bids must be submitted in a sealed envelope with “Bid No. 2026-11 Pine and Gillard Street

Construction” clearly marked on the outside of the envelope for easy identification by the City

of Florence. The City does not accept electronic/emailed bids. Any bids received later than the

specified time will not be accepted/considered. The City will not be responsible for late

submission caused by the postal service, other carriers, or any other delivery problems

regardless of the reason. The City does not accept email/electronic bids. Bids submitted by mail,

Federal Express, United Parcel Service, etc. must meet these same requirements and should be

addressed to:

City of Florence

City Center

324 W. Evans Street

Florence, SC 29501-3430

The City of Florence under Title VI of the Civil Rights Act of 1964 and related statutes ensures that

no person shall on the grounds of race, color, national origin, sex, disability, and age, be excluded

from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any

program or activity it administers.

La ciudad de Florencia en el Título VI de la Ley de Derechos Civiles de 1964 y los estatutos, se

asegura de que ninguna persona por motivos de raza, color, origen nacional, sexo, discapacidad,

edad, ser excluido de participar en, ser negado los beneficios de, o ser de otra manera sujeto a

discriminación bajo cualquier programa o actividad que administra.

The City of Florence reserves the right to engage in discussions with any or all responsible bidders

who submit bids which appear to be eligible for award, for the purpose of clarification to assure full

understanding of and responsiveness to the Invitation to bid requirements herein.

This solicitation does not commit the City of Florence to award a contract/purchase order, to pay any

costs incurred in the preparation of a bid, or to procure or contract for services. The City of Florence

reserves the right to reject any and all responses, to cancel this solicitation, and to make an award

deemed in its own best interest.

Lynwood F. Givens

Purchasing Agent

MINORITY AND WOMAN OWNED BUSINESS

Minority Business Owners (minority or woman owned businesses) will be afforded full opportunity to

submit bids in response to this invitation and will not be discriminated against on the grounds of race,

color, creed, sex or national origin in consideration for an award. It is the policy of the City that

minority business and women owned business enterprises (MBE/WBE) have an opportunity to

participate at all levels of contracting in the performance of City contracts to the extent practical and

consistent with the efficient performance of the contract.

The successful firm must ensure that all subcontractors, agents, personnel assigned by or

employees of prime firm and subcontractors are not discriminated against because of their race,

color, religion, sex or national origin. Bidders must make positive efforts to provide equal

employment opportunity for minority and women owned businesses.

LOCAL AND MINORITY BUSINESS ENTERPRISE PURCHASING PROGRAM:

When lowest bid is the principal determining factor in a bid selection process it is the intent of the

City of Florence to provide preference first to local businesses within the City or County of Florence;

however, if no local business is eligible or able to participate, preference shall then be provided by

the City to minority business enterprises based on the following guidelines:

a. For purposes of this policy, a “local business” is defined as a person, firm, contractor,

corporation, or other business entity offering the services and/or products being bid by the

City that maintain a place of business and have a physical business address located and

operating within the City or County of Florence. The business must have been established

for not less than one year within the City or County of Florence and have a valid City of

Florence Business License for a minimum of 12 months prior to the bid date.

b. For purposes of this policy, a minority business enterprise (MBE) is defined as an MBE that

is certified in accordance with South Carolina Regulations § 19-445.2160, as authorized by

§11-35-5270 the South Carolina Code of Laws, as amended.

c. When lowest bid is the principal determining factor in the selection process any “local

business” as defined in Subsection A above that submits a responsible and responsive bid

within 5% (if the business is located within the City of Florence) or 3% (if the business is

located within Florence County) of the non-local bidder who submitted the lowest bid may

match the bid submitted by the non-local bidder. A “local business” that is within the

percentage guidelines of the lowest bid received shall then be eligible for award of the

contract.

d. If the lowest bid is not a “local business” and a “local business” is within the percentage

guidelines of the lowest bid received, the “local business”, subject to the provision of

Subsection H below, shall be awarded the contract if it is willing to provide goods or

services at the same price of the lowest bid received.

e. If conditions of Subsections C above are met and the qualified “local business” declines or

is unable to match the lowest bid, then the option to do so moves to the next qualified “local

business”, if such business' bid is within the percentage guideline of the lowest bid, and is

similarly responsible and responsive.

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f. In the event there is no “local business” eligible or willing to match the lowest bid, the

lowest responsible and responsive bid submitted by an MBE, if any, would be allowed the

opportunity to match the bid submitted by the non-local bidder and thereby be awarded the

contract when lowest bid is the primary determining factor in the bid selection process.

g. If a procurement is to be made pursuant to state funding requirements, federal funding

requirements, bond covenants, or other outside funding source requirements which prohibit

or restrict local or MBE preference, then no local or MBE preference consideration will be

given.

h. The provisions for a local or MBE preference does not prohibit the right of the City to

compare quality of materials proposed for purchase and compare qualifications, character,

responsibility and fitness of all persons, firms, contractors, corporations, or other business

entities submitting bids. Accordingly, the local or MBE preference for a particular

procurement may be waived by the City Manager upon written recommendation and

justification by the Department Director.

INSTRUCTION TO BIDDERS

The successful bidder must have a South Carolina General Contractors License or a South

Carolina Residential License and must be authorized to sell the stated product or perform the

services outlined in the specifications of this bid document.

All bids must be signed by an authorized officer or agent of the company submitting the bid.

The City will assume no responsibility for oral instructions or suggestions. All official correspondence

in regard to the specifications should be directed to and will be issued by the City Purchasing Agent.

DEFINITIONS: Responsible Bidder means a bidder who has the capability in all respects to fully

perform the stated requirements, and the integrity and reliability which will assure good faith

performance.

Responsive Bidder means a bidder who has submitted a bid which conforms in all material respects

to the Invitation to Bid.

PROTEST: Any actual or prospective vendor, bidder, or contractor who is aggrieved in connection

with the solicitation or award of a contract may formally protest to the Finance Director. The protest

shall be submitted in writing within seven (7) days after such aggrieved person or party has received

the bid tabulation or the intent to award letter.

DISPUTES: In cases of disputes as to whether or not an item or service quoted or delivered meets

the specifications, the decision of the City of Florence shall be final and binding on all parties. The

Purchasing Agent may request in writing the recommendation of the head of the City agency using

the item or other objective sources.

CHANGES: Any changes in this Invitation to Bid after the purchase order/contract agreement has

been awarded must be with the written consent of the Purchasing Agent or the City Manager;

otherwise, the responsibility for such changes lies with the vendor.

INQUIRIES: Questions concerning this invitation to bid should be directed to the City Purchasing

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Agent, Lynwood F. Givens in writing by e-mail at lgivens@cityofflorence.com. The deadline for

the submission of all inquiries is April 1, 2026 at 5:00 pm. Any changes to the specifications

in the bid package shall be in writing in an addendum. All Addendums will be posted on

the City of Florence website at www.cityofflorence.com. It will be the responsibility of

bidders to periodically check the website for addendums.

OWNERSHIP OF MATERIAL: Ownership of all data, material and documentation originated and

prepared for the City of Florence pursuant to this contract/purchase order shall belong exclusively to

the City of Florence.

A complete copy of the City of Florence purchasing policies and procedures manual can be

downloaded from the City of Florence website at www.cityofflorence.com

The City determined that according to the South Carolina Code of Law Title 40 Chapter 11 and

the South Carolina Code of Regulations Chapter 29, a General Contractor’s License will be

needed to perform this type of work. The successful vendor must have a general contractor’s

license.

SCOPE OF WORK

The City of Florence is seeking bids from qualified General Contractors to build a single-family

residence at 600 E. Pine Street (Parcel No. 90103-08-011), 607 E. Pine Street (Parcel N0. 90103-

07-002), 322 S. Gaillard Street Parcel No. 90103-07-001), and 404 S. Gaillard Street (Parcel No.

90103-08-018).

This project must be completed within 180 consecutive calendar days from the date of the

notice to proceed. A penalty of $250.00 per day may be withheld for non-completion within

the time specified.

The respondent shall perform or provide any and all professional services related to the project and

obtain all required permits and licenses. Respondent represents that all tasks will be performed in

accordance with generally acceptable professional standards and further represents that the advice

and consultation provided shall be within its authority and capacity as a professional. Respondent

will comply with the regulations, laws, ordinances and requirements of all governmental impact

applicable to assigned project.

SPECIFICATIONS | DRAWINGS

600 E. Pine Street, 322 S. Gaillard Street, and 404 S. Gaillard Street

1. Approximately 1,255 square feet, 3 bedrooms, 2 baths. Must maintain existing lot

grade and positive drainage from the home. The house should sit 10 feet off both

sides of property line.

2. Features: Hardie Board siding.

3. Build with crawl space.

4. Build 5 feet wide by 7 feet long rear deck with treated wood.

5. Roofing: 30-year architectural shingles. ½ inch OSB board. Felt underlay, aluminum

flashing, rain diverters where applicable and ridge vents. Decorative vinyl vents (2)

installed on front eaves.

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6. Interior: Refer to interior specifications if not noted here. Contractor grade

equivalent substitutes are acceptable. All exterior doors are to open “in”. Interior

walls and ceiling: ½ inch sheetrock walls, 5/8-inch sheetrock ceiling.

7. Flooring: LVT waterproof 5 mm vinyl plank flooring throughout (Picked by the City).

8. Plumbing: Fiberglass shower unit in master bedroom, fiberglass shower tub combo

unit in 2nd bathroom. 50gallon electric hot water heater to code. Vanity sinks in

bathrooms with soft close cabinets. Towel and toilet paper holders in all bathrooms.

9. Whole house blinds

10. Pour garage floor. pour driveway (approx. 26 X 20) with positive drainage to the

street, and walkway from driveway to side porch. Walkway from front porch to front

sidewalk. Paint garage and include garage door opener with remotes

11. Porch columns will be stacked stone veneer (picked by the City). Install exterior

steps/railing as needed to code.

12. Paint Colors – Interior and exterior colors will be picked by the City. Exterior to

include foundation wall and siding.

13. Kitchen Granite countertop with soft close cabinets & backsplash picked by the City.

14. Install shelves/closet hardware in all closets and laundry room. Install doorbell at front

door. Install bathroom hardware and mirrors in each bathroom.

15. Installation of gutters and downspouts (front and sides), and security gate on outside

HVAC unit.

16. Landscaping – Grade lot for proper drainage. Sod the front and side yards. Seed the

backyard and plant boxwood type shrubs across the front with pine straw bedding.

Termite soil treatment. Install mailbox and post. Install address numbers on the

house

17. Miscellaneous – City water & sewer, smoke detectors must be wired direct when one

goes off all go off – to code. Bid should include permit fees, business license fees,

water & sewer tap fees, payment & performance bond fees, builder’s risk insurance

premium, trash container and portajon. The winning bidder must apply for City of

Florence MS4 to responsibly protect stormwater and roadways with sediment erosion

control such as silt fencing rock/gravel for construction entrance and parking, and

catch basin inlet protection, etc. Provide 1 year contractor warranty to the

City/homebuyer from date of certificate of Occupancy.

18. Drawings and specifications may be obtained at the City of Florence City Center Building-

Building Florence Together CDC on the second floor of the City Center located at 324 W.

Evans Street, Florence, SC 29501 for a non-refundable payment of $50.00.

607 E. Pine Street

1. Approximately 1,060 square feet, 3 bedrooms, 2 baths. Must maintain existing lot

grade and positive drainage from the home. The house should sit 10 feet off both

sides of property line.

2. Features: Hardie Board siding.

3. Build with crawl space.

4. Build 5 feet wide by 7 feet long rear deck with treated wood.

5. Roofing: 30-year architectural shingles. ½ inch OSB board. Felt underlay, aluminum

flashing, rain diverters where applicable and ridge vents. Decorative vinyl vents (2)

installed on front eaves.

6. Interior: Refer to interior specifications if not noted here. Contractor grade

equivalent substitutes are acceptable. All exterior doors are to open “in”. Interior

walls and ceiling: ½ inch sheetrock walls, 5/8-inch sheetrock ceiling.

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Commodity Codes

• NAICS 236115New Single-Family Housing Construction (except For-Sale Builders)
• NAICS 236118Residential Remodelers
• NAICS 236220Commercial and Institutional Building Construction
• NAICS 237310Highway, Street, and Bridge Construction
• NAICS 237990Other Heavy and Civil Engineering Construction

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