Project Information

Bid Title

Refrigerated and Frozen Foods for Student Nutrition Services (SNS)

Issuing Agency

Garland Independent School District

Location

Texas

Published Date

Jan 30, 2026

Closing Date

Mar 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

17-27

Original Source

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Bid Documents

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Project Description

Refrigerated and Frozen Foods for Student Nutrition Services (SNS)

Document Type

Bid

Sourcing Number

197609

Bid Expiration

March 5, 2026

Attachments

Document

Hard Copy for Review.pdf

Attachment Preview

GARLAND INDEPENDENT SCHOOL DISTRICT

PURCHASING DEPARTMENT

501 S. Jupiter

Garland, Texas 75042

REQUEST FOR PROPOSAL

REFRIGERATED AND FROZEN FOODS FOR STUDENT NUTRITION SERVICES (SNS)

PROPOSAL #17-27 (#197609)

PLEASE SUBMIT PROPOSAL NO LATER THAN MARCH 5, 2026 10:30A.M. CDT,

Mark the sealed return envelope in the lower left-hand corner with PROPOSAL#, time, and due

date, as noted above. (Should the district close for unforeseen reasons (force majeure) on the date

the solicitation is due, the above referenced date should be changed to 10:30A.M. the first date the

district is open to conduct business)

You are invited to submit a Proposal to provide REFRIGERATED AND FROZEN FOODS FOR

STUDENT NUTRITION SERVICES (SNS) for the Garland Independent School District (GISD).

This Proposal includes Instructions to Vendors, Award/Evaluation of Proposals, Certifications, Terms and

Conditions, Compliance Form, Specifications, and Supplier Questionnaire.

Mark A. Booker

Executive Director of Purchasing

____________________________________________

Company Name

____________________________________________

Address

____________________________________________

City

State Zip

____________________________________________

Authorized Representative Name

Title

____________________________________________

Signature

____________________________________________

Printed Name

Email Address

____________________________________________

Telephone #

Fax #

Revised 11.14.25

2

INSTRUCTIONS TO PROPOSERS

1.1 Submission of Proposals

Although we are legally required to accept paper RFPs, we strongly request that proposers

submit this RFP electronically through the Oracle iSourcing module. Please feel free to

call us at (972) 487-3009, if you require any assistance with this submittal. Electronic RFP

submission eliminates errors, eliminates unnecessary work, and is friendlier to the

environment. When filing this RFP electronically, do not submit a paper copy, as the

electronic version will prevail. However, in the unlikely event that you do submit a paper

RFP, it is imperative that you only submit the hard copy document provided by the

Purchasing Department with all of the required fields completed and delivered as

instructed below in DELIVERY OF PROPOSAL.

1.1.1. CLARIFICATION OF SPECIFICATIONS

For clarification of the specification(s) of this Request for Proposal, proposers may

contact: Alicia Lopez, Buyer at alopez@garlandisd.net

The individual listed above may be contacted for clarification of specification(s)

only. No authority is intended or implied that specification(s) may be amended or

alternates accepted prior to opening without written approval of the Garland ISD

Executive Director of Purchasing and Assistant Director of Purchasing in the

absence of the Executive Director.

1.1.2. SUBMITTING QUESTIONS

Suppliers finding errors, requests for additional information, omissions, or

corrections shall contact the Purchasing Department Questions by submitting an

email to bids@garlandisd.net and a copy to alopez@garlandisd.net no later than

February 13, 2026 at 12:00p.m. CDT. Response will be given by addendum.

1.1.3. ADDENDA

All addenda will be issued as amendments to the Solicitation(s). All addenda will

be posted by February 17, 2026 at 4:00p.m. CDT. It is the supplier’s

responsibility

to

check

the

district’s

website

(http://www.garlandisd.net/connect/do-business/current-opportunities)

for

addendums prior to submitting responses.

Please continue to monitor our website for any updates past the addendum

date.

1.1.4. SUBMITTING SAMPLES

Samples are required for each item listed in this solicitation and must be submitted

at no cost to the Garland ISD. Submit samples to: Food Service Dept, Attention:

Nancy Davila, 701 N. First Street, Garland, TX 75040. Each individual sample

must be clearly labeled with the bid number, company name, and the bid line

item number of the item being submitted. Items for which the required

information is not provided may be removed from consideration. Samples are due

on or before March 4, 2026.

Revised 11.14.2025

3

1.1.5. NUMBER OF COPIES (DISREGARD IF SUBMITTING

ELECTRONICALLY THROUGH SOURCING)

PLEASE PROVIDE ONE (1) ORIGINAL PROPOSAL RESPONSE AND ONE

(1) COMPLETE ORIGINAL COPY SUBMITTED ON ELECTRONIC FORMAT

(FLASH/USB). ENSURE THE SUBMISSION IS CLEARLY LABELED.

YOU MUST SUBMIT A HARDCOPY ORIGINAL. DO NOT SUBMIT AN

ELECTRONIC COPY WITHOUT THE HARDCOPY ORIGINAL.

1.1.6. DELIVERY OF PROPOSAL: (DISREGARD IF SUBMITTING

ELECTRONICALLY THROUGH SOURCING) Delivery of proposals shall be in

accordance with the procedures listed. Mark the sealed return envelope in the lower

left-hand corner with RFP#, time, and due date. If assistance is required for

proposal submission, you may call Purchasing at 972.487.3009 during normal

operating hours.

Proposals submitted via Commercial Carriers (other than USPS) or hand

delivered: Garland ISD Purchasing Department 501 S Jupiter, Garland, Texas

75042. Submission must be received in the Purchasing Department and date/time

stamped before the deadline.

Note: Submissions must be sealed and not exceed 14”x10”x5” to use the

Purchasing Drop Box

Proposals submitted via the U. S. Postal Service:

Garland ISD Purchasing Department P. O. Box 469026, Garland, Texas 75046-

9026

Clearly mark all Proposal envelopes as instructed on the front page. Allow

sufficient transit time.

Delivery of submission to other Departments within the District is not considered

as delivery to the Purchasing Department. The submission must be date/time

stamped by Purchasing before the deadline.

1.1.7. SIGNED ORIGINAL

Once completed and signed, return your Proposal form to the Garland ISD

Purchasing Department (as instructed above).

1.1.8. LATE SUBMISSIONS

Proposals received at the GISD Purchasing Department after the time and date

specified above will not be considered and will be filed unopened. The Garland

ISD shall not be held liable for late proposals.

1.1.9. OTHER FORMS OF SUBMISSION

Oral or telegraphic proposals transmitted via the District’s facsimile machine are

not acceptable. DO NOT FAX OR EMAIL YOUR PROPOSALS. Only forms

provided by the Garland ISD Purchasing Department may be submitted with

this proposal unless written instructions permit additional pages.

Revised 11.14.2025

4

1.1.10. AUTHORIZED SIGNATURE

Proposals must be signed by an authorized individual to contractually bind their

firm when submitting the Proposal. Failure to sign the Proposal will be considered

as a “mistake in Proposal”, and the Proposal will be rejected as “non-responsive”

proposal. Proposer shall contact the Purchasing Department if discrepancies exist.

1.1.11. FORMAT FOR PRICING

Proposals written in pencil will not be accepted. Changes may be crossed through

and corrections inserted adjacent and initialed by the person preparing the Proposal.

Should errors in multiplication or addition of a unit price against a total price occur,

the unit price shall govern. All pricing proposed for products and/or services shall

constitute entire consideration due.

The section in sourcing “Note to Buyer” is informational only. It will not

govern the unit price or amend the format for pricing. The Compliance Form

should be utilized for any deviations on unit price or packaging size.

1.1.12. MINIMUM QUANTITIES

Quantities or dollar expenditures listed herein reflect the GISD’s estimated current

requirements for one year (or time frame as otherwise specified).

1.1.13. WITHDRAWING PROPOSALS

No Proposal may be withdrawn prior to opening of proposals without written

request (addressed to the Garland ISD Director of Purchasing) by an authorized

agent of the proposing firm and upon written approval by the District. Proposals

become the property of Garland ISD upon receipt.

1.1.14. PROPOSAL TABULATIONS

Proposers desiring a Proposal tabulation sheet resulting from this Request for

Proposal may visit our web site at https://garlandisd.net/connect/how-do-business-

us/bid-tabulations The tabulations will be posted once the GISD Board of Trustees

has approved the contract. If you are unable to download the information, please

contact the Purchasing Department at 972-487-3009 and we will forward you a

copy via email.

1.1.15. DEVIATIONS

Any and all deviations to this competitive solicitation proposed by the Proposal

must be listed on the Compliance Form, not on a cover letter, catalog, etc. The

District will not negotiate additional terms and conditions not included on the

Compliance Form. All additional contracts, amendments, or exhibits will need to

be submitted along with proposal to be considered.

1.1.16. PUBLIC INFORMATION

Garland Independent School District is a public entity subject to the provisions of

the Texas Public Information Act (Texas Government Code Chapter 552).

Responses to this invitation may be subject to release as public information unless

the response or specific parts of the response are accepted from public disclosure

under such Act. Proposers should consult with their legal counsel regarding

disclosure issues and take the appropriate precautions to safeguard trade secrets or

any other confidential or proprietary information before responding to this

invitation. The District assumes no liability or responsibility for release of any

Revised 11.14.2025

5

information not properly identified and documented in accordance with the

enclosed Confidential Information Declaration & Copyright Authorization Form.

The District assumes no liability or responsibility for release of any information

that the Texas Attorney General or a court of law determines to be subject to

release.

1.1.17. COPYRIGHT PROTECTION

Proposals asserted to be copyright protected in their entirety may, in the District’s

sole discretion, be rejected as non-conforming. Proposers who submit copyrighted

materials as part of their Proposal must review and complete the Confidential

Information Declaration & Copyright Authorization Form. Proposers submitting

copyrighted materials should consult with their legal counsel regarding copyright

and disclosure issues. By submitting copyrighted materials and completing the

Confidential Information Declaration and Copyright Authorization Form, proposers

grant the District authorization to reproduce and provide copies of such information

and agree to waive any and all claims against the District regarding the release of

such copyrighted information including, but not limited to, any claim of copyright

infringement when released in response to a valid request for information under the

Texas Public Information Act, Texas Government Code Chapter 552. In the event a

proposer is unable to grant such authorization and waiver, copyrighted materials

must not be included in the Proposal.

1.1.18. POST-SUBMISSION CHANGES

A proposal that has been opened my not be changed for the purpose of correcting

an error in the proposed price. Proposers submitting an erroneous proposed price

may be given the option of either honoring the price as proposed or withdrawing

the (erroneous) proposal [Local Government Code Subchapter B, Sec. 271.026].

1.2 Award/Evaluation of Proposals

1.2.1. WAIVING INFORMALITIES

The Garland Independent School District reserves the right to accept or reject all or

any part of any proposal, waive minor proposal formalities/technicalities and award

the proposal deemed to be most advantageous to the District.

1.2.2. MULTIPLE AWARDS

The District reserves the right to award to a single vendor, multiple vendors, each

line item separately or in any combination it determines to be in its best interest.

Proposers shall also include copies of any contracts/agreements required (by the

proposing firm) and clearly identify/label it as such.

1.2.3. TIE PROPOSALS/EVALUATION FACTORS

Tie proposals, which are equal in all respects, shall be resolved and awarded in

accordance with Local Government Code (Texas) Para. 271.901. Otherwise

proposals, which reflect a tie in price, only may be awarded pursuant to the

permissible factors listed in Texas Education Code, Subchapter B, Sec. 44.031 (b)

and set forth below:

Revised 11.14.2025

1. the purchase price;

2. the reputation of the vendor and of the vendor's goods or services;

3. the quality of the vendor's goods or services;

Commodity Codes

• NAICS 311991Perishable Prepared Food Manufacturing
• NAICS 722310Food Service Contractors

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