Project Information

Bid Title

December 2025 Dell Laptops for Teachers

Issuing Agency

Barrow County School District

Location

Georgia

Published Date

Dec 5, 2025

Closing Date

Dec 18, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

December 2025 Dell Laptops for Teachers - Due Dec. 18 by 11AM

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REQUEST FOR BID PROPOSAL

Dell Pro 14 PC14250 Teacher laptops

BARROW COUNTY SCHOOL DISTRICT

The Barrow County School District

179 W. Athens Street

Winder, Georgia 30680

E-mail itsbids@barrow.k12.ga.us

Barrow County Board of Education

179 W. Athens St.

Winder, Georgia 30680

REQUEST FOR PROPOSAL (RFP) FOR

Dell Pro 14 PC14250 Teacher laptops

To: All Interested Vendors

You are invited to submit a formal proposal (bid) for teacher laptops for the Barrow County

School District in accordance with the attached General Conditions and Specifications.

Proposals from bidders will be received by Barrow County Schools, 179 W. Athens St., Winder,

Georgia 30680 until 11:00 A.M. local time, on Thursday, December 18th. Proposals must be

emailed to itsbids@barrow.k12.ga.us.

Emailed proposals will only be deemed accepted for consideration upon delivery of a

confirmation email from jstclair@barrow.k12.ga.us to vendor’s email indicating receipt of

proposal. If vendor does not receive confirmation of receipt of proposal via email, vendor

should consider proposal not to have been delivered.

Barrow County reserves right to postpone bid opening to later the same day beyond original due

date/time in event of delay of email services. Once time has been called and the first proposal

has been opened, any proposals received thereafter will be rejected. Proposals must be valid

for a period of 90 days after bid opening. Barrow County Schools reserves the right to reject

any and all bids or to waive any informality in bidding.

Questions may be e-mailed to itsbids@barrow.k12.ga.us.

GENERAL CONDITIONS

The Barrow County School System seeks competitive bids for laptops as per the specific criteria to follow. No

specific quantities are guaranteed in this RFP, but district is interested in purchasing up to 750 units. Actual quantity

and model selected will depend on final costs. Vendor must specify if there are any limits on quantity of units district

may purchase in response to this RFP. Vendor must specify estimated ship times for 200+ units.

Laptops must be new and sold through authorized manufacturer channels. No grey market responses will be

accepted. Vendor must include letter from manufacturer or other proof of authorization to sell manufacturer’s

products being offered.

District is interested in leveraging Microsoft Autopilot to enroll and manage devices with Intune. Vendor must offer

Autopilot services. Only enrollment is wanted, no other services are required.

Vendor must submit Response Page below as the first page of response.

SPECIFIC CRITERIA

Option 1 - Dell Pro 14 PC14250 non-touchscreen

• 14", Non-Touch, FHD+, IPS, 300 nits, 45% NTSC, Anti-Glare, FHD Cam

Intel® Core™ Ultra 5 235U vPro, 12 cores

16 GB RAM: 1 x 16 GB, DDR5, 5600 MT/s

256GB SSD

Win 11 Pro

No fingerprint reader

English US backlit keyboard

Magnetite color, textured finish

Intel vPro Enterprise Management Disabled

Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® 5.3 wireless card

3-cell, 55 Wh battery

1-year basic hardware-only support warranty

Option Line items (price each configuration separately)

- 3-year basic hardware-only support warranty

- 1-year Accidental Damage Protection warranty

- 3-year Accidental Damage Protection warranty

Option 2 - Dell Pro 14 PC14250 touchscreen

• 14", Touch, FHD+, IPS, 300 nits, 100% sRGB, Anti-Glare, FHD+IR Cam

Intel® Core™ Ultra 5 235U vPro, 12 cores

16 GB RAM: 1 x 16 GB, DDR5, 5600 MT/s

256GB SSD

Win 11 Pro

No fingerprint reader

English US backlit keyboard

Magnetite color, textured finish

Intel vPro Enterprise Management Disabled

Intel® Wi-Fi 6E AX211, 2x2, 802.11ax, Bluetooth® 5.3 wireless card

3-cell, 55 Wh battery

1-year basic hardware-only support warranty

Option Line items (price each configuration separately)

- 3-year basic hardware-only support warranty

- 1-year Accidental Damage Protection warranty

- 3-year Accidental Damage Protection warranty

Option 3 - Dell Pro Thunderbolt 4 Smart Dock – SD25TB4

Trade Names “or Equal” Clause

No product substitutions will be allowed.

The Barrow County School System may accept any bid offered on an all, some, or none basis, within funds

available, whichever is in the best interest of the school system.

Response Page

Business name: ________________________________________________________________________

Street address: ________________________________________________________________________

City, State, Zip: ________________________________________________________________________

Account representative name: ____________________________________________________________

Contact phone number: _________________________________________________________________

Contact email: _________________________________________________________________________

Business DUNS: ________________________________________________________________________

OPTION 1 - Dell Pro 14 PC14250 non-touchscreen (Price must include any Autopilot enrollment fee)

1-year basic warranty – Total price per individual unit: _________________________________

3-year basic warranty – Total price per individual unit: _________________________________

1-year ADP warranty – Total price per individual unit: __________________________________

3-year ADP warranty – Total price per individual unit: __________________________________

Estimated shipping time for 200+ units: ____________________________________________

Maximum quantity available: ___________________________________________________

OPTION 2 - Dell Pro 14 PC14250 touchscreen (Price must include any Autopilot enrollment fee)

1-year basic warranty – Total price per individual unit: _________________________________

3-year basic warranty – Total price per individual unit: _________________________________

1-year ADP warranty – Total price per individual unit: __________________________________

3-year ADP warranty – Total price per individual unit: __________________________________

Estimated shipping time for 200+ units: _____________________________________________

Maximum quantity available: ______________________________________________________

OPTION 3 - Dell Pro Thunderbolt 4 Smart Dock – SD25TB4

Total price per individual unit: ______________________________________________________

Microsoft Autopilot:

Confirm Intune Autopilot enrollment offered and any cost is included in above pricing:

(Respond with yes or no)

_____________________________________________________________________________

Shipping/additional fees:

Specify any additional costs not covered above – shipping or other fees/costs.

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

_____________________________________________________________________________

Commodity Codes

• NAICS 334111Electronic Computer Manufacturing
• NAICS 423430Computer and Computer Peripheral Equipment and Software Merchant Wholesalers

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