Project Information

Bid Title

Nashua Public Library Renovation & Expansion Project Construction Managment Services

Issuing Agency

City of Nashua

Location

New Hampshire

Published Date

Dec 23, 2025

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ0275-012126

Original Source

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Bid Documents

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Project Description

Bid Number:	RFQ0275-012126
Bid Title:	Nashua Public Library Renovation & Expansion Project Construction Managment Services
Category:	City
Status:	Open

Description: The City of Nashua, NH, herein referred to as “the City”, is seeking qualification submittals for the provision of Construction Management Services for the proposed Nashua Public Library Renovation & Expansion Project. Publication Date/Time: 12/23/2025 5:00 PM Closing Date/Time: 1/21/2026 2:00 PM Related Documents: RFQ0275-012126 Nashua Public Library Renovation and Expansion Project Construction Management Services

Attachment Preview

City of Nashua

Purchasing Department

Administrative Services Division

229 Main Street - Nashua, NH 03060

(603) 589-3330

Fax (603) 594-3233

December 23, 2025

Subject: Request for Qualifications 0275-012126 Nashua Public Library Renovation & Expansion Project

Construction Management Services

The City of Nashua, NH, herein referred to as “the City”, is seeking qualification submittals for the provision of

Construction Management Services for the proposed Nashua Public Library Renovation & Expansion Project.

The selected firm will be expected to work in a highly collaborative manner with stakeholders to help provide pre-

construction services and oversee construction to deliver the project per the approved schedule and budgetary

requirements without sacrificing the quality of the product and scope. There is an expectation of multiple

construction contracts for the work that needs to be completed. Please be aware that some of those contracts will

be concurrent.

The City, through the Mayor, who is the awarding authority and reserves the right to reject any and all qualifications

or parts of qualifications; to waive any defects, information, and minor irregularities; to accept exceptions to these

specifications; to award contracts or to cancel this request if in the City’s best interest.

INFORMATION FOR PROPOSERS:

The City is now accepting submittals electronically via Bonfire. Please review the electronic documents linked here,

Bonfire Vendor Registration and Bonfire Vendor Submission for more information. We strongly recommend that

you give yourself sufficient time and at least one (1) business day before due date to begin the uploading process

and finalize your submission. Copies are also available on the City’s website in the Purchasing section within the

Bids section.

If a vendor chooses to submit their qualifications outside of Bonfire, the following are alternate options:

Paper: Submission one (1) copy and one digital copy on a USB drive in sealed envelope(s) or package(s)

clearly marked “RFQ 0275-012126” qualifications must be submitted in the format provided and address

the item(s) specified in the RFP package.

Regardless of the method of submission, qualifications must be received no later than 2:00 pm on Wednesday,

January 21, 2026 in the Purchasing Department; City Hall, 229 Main Street, Room 11, Nashua, NH 03061. Postmarks

or other timestamps will not be accepted in lieu of actual delivery. Vendors can use whatever delivery mechanism

they choose as long as it remains clear that the vendor is responsible for submissions prior to the date and time.

The time of receipt shall be considered when a qualification l has been officially documented by the Purchasing

Department, in accordance with its established policies, as having been received at the location designated above.

The City accepts no responsibility for mislabeled mail. Any and all damage that may occur due to shipping shall be

the vendor’s responsibility.

Further details are available on the City's web site, www.nashuanh.gov, under Services; Bid Opportunities; Current

Bids and on the Bonfire website; (Refer to Document RFQ0275-012126. The qualifications will be opened in public

on the due date and time. Results of the qualification opening will be posted on the City's website,

www.nashuanh.gov, under Services; Bid Opportunities; Bid Results; (Refer to Document RFP0275-012126 Nashua

Public Library Renovation & Expansion Project Construction Management Services) within twenty-four (24) hours

of the opening.

Please note paper copies of qualification documents are not available in the City’s Purchasing Office.

The City assumes no liability for the payment of costs and expenses incurred by any party in responding to this

invitation for qualifications. All qualifications become the sole property of the City of Nashua. This request for

qualifications is not a contract and alone shall not be interpreted as such but rather serves as an instrument through

which qualifications are solicited.

The timeline for this project is as follows:

Projected Timeline

Pre- Qualification Meeting

Deadline for Vendor Questions

Vendor Question Answers Posted

Qualifications Due

Vendor Interviews

Date

Time/Location

Monday, January 5, 2026

1:00 pm

City Hall, Auditorium, 3 Floor

Friday, January 9, 2026

10:00 am

Wednesday, January 14, 2026 3:00 pm

Wednesday, January 21, 2026 2:00 pm

TBD

Vendors are encouraged to submit questions via email; however, the City assumes no liability for assuring accurate

and complete email transmission/receipt and is not responsible for acknowledging receipt. Inquiries must be

submitted in writing, citing the RFQ title/number, Page, Section, and must be received no later than Friday, January

09, 2026 by 10:00 am to:

City of Nashua

229 Main Street, Nashua, NH 03060

purchasing@nashuanh.gov

The City will consider all timely-received questions and requests for change and, if reasonable and appropriate, will

issue an addendum to clarify or modify this RFP. Answers to vendor submitted questions and other addenda will

be posted on the City of Nashua website www.nashuanh.gov, under Services; Bid Opportunities; Current Bids;

(Refer to RFQ 0275-012126) and on Bonfire no later than Wednesday, January 14, 2026 at 3:00 pm.

Upon review of the Statement of Qualifications, a short list of respondents will be invited to participate in

interviews. The selected CM consultant will then be required to submit a scope of work and cost qualification.

Should the City determine that an agreement cannot be reached, the next highest ranked respondent will be

contracted, and a scope of work will be requested.

The City hereby notifies all vendors that it will affirmatively ensure that in any contract entered into pursuant to

this advertisement, disadvantaged business enterprises will be afforded full opportunity to submit qualifications in

response to this invitation and will not be discriminated against on the grounds of race, color, national origin, sex,

age, or disability in consideration for an award.

RFQ 0275-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Pursuant to NRO 5-71 (A), the City of Nashua supports the concept of purchasing products which are biodegradable,

can be or have been recycled, or are environmentally sound. Due consideration will be given to the purchase of

such products. If you are proposing any such products which qualify, please so indicate in a cover sheet by item

number and description. We are also conscious of energy use and encourage vendors to propose products that are

energy efficient.

All qualifications are binding for ninety (90) days following the deadline for qualifications, or until the effective date

of any binding resulting contract, whichever is later.

Qualifications must be submitted in the format provided and address the items specified in this request. The City

may reject any or all of the qualifications on any basis and without disclosure of a reason. The failure to make such

a disclosure shall not result in accrual of any right, claim or cause of action by any unsuccessful proposer against

The City. The City reserves the right to waive any irregularities when the public interest will be served thereby. The

City also reserves the right to negotiate any change or amendment in any qualification without soliciting further

requests for qualifications if the action is necessary for the best interest of the City.

The City of Nashua will reject the qualification of any vendor who is presently debarred, declared ineligible or

excluded by any Federal department or agency, and reserves the right to reject the qualification of any proposer

who has previously failed to perform any contract properly for any purchaser, or to complete on time, contracts of

a similar nature, who is not in the position to perform the contract, or who has neglected the payment of bills or

otherwise disregarded its obligations to clients, purchasers, subcontractors, material men, or employees.

The City is exempt of all taxes. All qualifications must be FOB Nashua, NH. All vendors must comply with all

applicable Equal Employment Opportunity laws.

Pursuant to NRO 5-78 (F), the Purchasing Manager shall not solicit a bid from a contractor who is in default on the

payment of taxes, licenses, or other monies due the City. Therefore, this bid request is void as to anyone who is in

default on said payments.

Sincerely,

Amy Girard

City of Nashua

Purchasing Manager

girarda@nashuanh.gov

RFQ 0275-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

GENERAL REQUIREMENTS

A. To be eligible for an award, a vendor must be deemed "responsible". A responsible vendor:

• has the ability, capacity and skill to provide the goods or services required

• can provide the goods or services within the time frame specified

• has a satisfactory record of integrity, reputation, judgment and experience

• has sufficient financial resources to provide the goods or services

• has an ability to provide future maintenance and support as required

• providing the vendor has provided goods or services to the City, has developed a positive track record

with the City

B. The successful vendor will be required to provide the City with certificates of insurance for coverage as listed

below and endorsements affecting coverage required by the contract within ten (10) calendar days after the

City issues the notice of award. The City requires thirty (30) calendar days written notice of cancellation or

material change in coverage. The certificate and endorsements for each insurance policy must be signed by a

person authorized by the insurer and who is licensed by the State of New Hampshire. General Liability,

Employer’s Liability and Auto Liability policies must name the City of Nashua as an additional insured and reflect

on the certificate of insurance:

• General Liability insurance in the amount of $1,000,000 per occurrence and $2,000,000 aggregate

• $1,000,000 Combined Single Limit Automobile Liability (coverage must include all owned, non-owned

and hired vehicles)

• Workers' Compensation Coverage in compliance with the State of New Hampshire statutes,

$100,000/$500,000/$100,000

• Professional Liability: $1,000,000

All vendors and subcontractors at every tier under this project will fully comply with NH RSA Chapter 281-A,

"Workers' Compensation".

C. The successful vendor will be required to post the following bonds before construction begins.

• Payment & Performance Bond: A vendor shall furnish performance and payment Bonds, each in an amount

at least equal to the Contract Price as security for the faithful performance and payment of all vendors

obligations under the Contract Documents. These Bonds shall remain in effect at least until one year after

the date when final payment becomes due, except as provided otherwise by Laws or Regulations or by the

Contract Documents. Vendor shall also furnish such other Bonds as are required by the Contract

Documents. When vendor delivers the executed agreements to The City, vendor shall also deliver to The

City such Bonds as vendor may be required to furnish

D. Vendor shall ensure that its activities and activities of its employees are in strict compliance with all

applicable federal, state and local statutes, ordinances, regulations and rules, and permit requirements

including without limitation, the Federal OSHA of 1970, as amended and the standards and regulations issued

hereunder, and all other statues, ordinances, regulations, rules, standards and requirements of common law in

relation to industrial hygiene and safety, and the protection of health and the environment.

The City of Nashua would like to emphasize the importance of construction work zone safety. The City of

Nashua has adopted the provisions of the Manual on Uniform Traffic Control Devices (MUTCD) for work

RFQ 0275-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

zone safety. Unless otherwise indicated in this contract, the contract shall follow the requirements of the

MUTCD at all roadway construction work zones.

E. The City also reserves the right to negotiate any change or amendment in any qualification without soliciting

further qualifications if the action is necessary for the best interest of the City.

F. The City may conduct discussions with responsible vendors prior to selection. Successful vendors shall begin

performance upon receipt of an executed contract and a valid purchase order issued by the City.

G. The City may reject any and all responses on any basis and without disclosure of a reason. The failure to make

such a disclosure shall not result in accrual of any right, claim, or cause of action by any unsuccessful vendor

against the City.

H. After the initial designation of a vendor, City Staff will work with the selected vendor to negotiate final terms

and conditions between the City and the successful vendors prior to the Contract Award. A draft contract is

attached.

I. The vendor shall meet all requirements of the Americans with Disabilities Act.

J. The City encourages disadvantaged business enterprise (DBE) participation from contractors and/or

subcontractors.

K. The vendor should understand that under the New Hampshire Right-to-Know Law, all documents submitted in

response to this request, including financial information, are considered public information and will be made

available to the public upon request, unless specifically exempted under the law.

L. Any vendor submitting a qualification may appeal a pending award prior to award by the City. The appellant

must:

a. Submit a written protest to the City’s Purchasing Manager within five (5) business days after the

qualification opening.

b. Describe, in the written protest, the issues to be addressed on appeal

c. Post, with the written protest, a bond with a surety meeting the requirements of General Condition

5.02 authorized to do business in this state or submit other security in a form approved by the City who

will hold the bond or security until a determination is made on the appeal.

d. Post the bond or other security in the amount of 25% of the total dollar value of the appellant’s bid, up

to a maximum bond or other security amount of $250,000.00.

e. Not seek any type of judicial intervention until the City has rendered its final decision on the protest.

The City will stop award actions until after the City’s Purchasing Manager has responded in writing to the

protest. If the appellant is not satisfied with the response, the appellant may then protest to the Board of

Aldermen, who will render a final decision for the City. No award protests will be heard by the Board of

Aldermen unless vendor has followed the appeal process.

If an appeal is granted, the full amount of the posted bond or security will be returned to the appellant. If the

appeal is denied or not upheld, a claim may be made against the bond for expenses suffered by the City because

of the unsuccessful appeal.

RFQ 0275-012126

229 Main Street • Nashua, New Hampshire 03061 • Phone (603) 589-3330 • Fax (603) 589-3233

Commodity Codes

• NAICS 236220Commercial and Institutional Building Construction

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