Project Information

Bid Title

Streetscape Holiday Decorations

Issuing Agency

Town of Southbury

Location

Connecticut

Published Date

May 12, 2026

Closing Date

May 19, 2026

Government Level

State & Local

Status

Closed

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Streetscape Holiday Decorations

Bid Documents April 21, 2026 Addendum #1 May 7, 2026 Addendum #2 May 7, 2026 Addendum #2 A May 7, 2026 Addendum #2 B

Deadline: May 12, 2026 May 19, 2026 11:00 am

Attachment Preview

SPECIFICATIONS

AND

BID DOCUMENTS

Bid Number 2026-008

Streetscape Holiday Decorations

Office of the First Selectman

501 Main Street South

Southbury, CT

April 9, 2026

INVITATION TO BID

Introduction

The Town of Southbury is seeking sealed bids for the procurement of illuminated,

decorative wreaths and garlands that will be installed by others onto the existing light

poles along Main Street South, Southbury, CT 06488. Bidders are encouraged to visit

Southbury to inspect the existing poles and power interfaces prior to bidding. Bidders

must pay specific attention to providing attachment-mounting flanges that allow for

efficient attachment to our light poles. Detail drawings are required to allow

Southbury to assess mounting sturdiness and installation labor efficiency.

Bidders are required to either provide actual samples of their proposed illuminated

wreaths and/or garlands, or provide a live video under dark environment conditions in

order for our evaluators to assess applicability.

The preferred bid response will include both wreaths and garlands, but Southbury will

consider bids for wreaths or garlands as separate bid items.

Pricing shall be broken out separately for wreaths and garlands, and shall include all

costs related to packaging, handling, insurance, and delivery for each.

Quantities to be bid are as follows. Bidders are encouraged to bid all items, but bids

for less than each of the three (3) line items will be considered.

1. Wreaths, illuminated- bid quantities of 50 and 75

2. Garlands, illuminated- bid quantities of 100 and 150

3. Spare light strings as replacements for any that might fail over the years. We

require five (5) for the wreaths, and (10) for the garlands. Spares shall be bid as

separate Line Items.

Sealed proposals must be received by 11:00 a.m., May 12, 2026 at the Office of

the First Selectman, 501 Main Street South, Southbury, CT 06488.

Specifications and bidding documents are available electronically from the

Town’s website at www.southbury-ct.org/bids.

The Town reserves the right to reject any bids and to accept the bid deemed to

be in the best interest of the Town of Southbury.

Project Location

The project site is located along a two-mile stretch of Main Street South in Southbury,

CT.

Optional Site Walk

Any interested firm may request an on-site pre-bid site walk (recommended), or may

bid based upon the photos that are attached to this RFP.

Background

The Southbury Streetscape Subcommittee has considered multiple design approaches

and ornamental treatments to add holiday décor to our Main Street South, and has

determined that the preferred configuration is a mix of illuminated decorative wreaths

and garlands. The contracted Company will assemble, test, and deliver the quantities

of wreaths and garlands defined in this RFP, and the delivered items will be installed

and removed by others. Since these items are to be used over several years, the

wreaths and garlands shall be delivered to Southbury in reusable boxes or cartons

that are suitable for storage in Southbury’s dry, enclosed buildings.

2

RFP 2026-008

Streetscape Holiday Decorations

Technical Requirements, Wreaths, and Garlands

This RFP section provides separate descriptions for the Wreaths and the Garlands as

follows:

Item One (1): Illuminated Decorative Wreaths

The preferred configuration of the decorative wreaths is as follows:

 Corrosion-resistant steel or aluminum frame or composite frame, treated to be

unaffected by outside winter weather. Bidder to specify proposed frame

material.

 Greenery, lighting, and ornamental spheres to be unaffected by outside winter

weather

 Wreath dimensions approximately (XX inch- bidder to fill in) ID, and 36-inch

OD. Bidder to specify proposed dimensions.

 The main body of the wreath shall comprise synthetic greenery that replicates

the appearance of traditional fir/balsam natural material.

 Multi-colored metallic spheres permanently intertwined into the greenery.

Bidder to provide a minimum of 20 balls/spheres per wreath. Balls and spheres

shall be permanently affixed into the synthetic balsam, and in the response, the

bidder will specify the proposed quantity for each wreath. Metallic spheres shall

be visible from both faces of the wreath.

 Embedded LED lighting with a six-foot pigtail with weather-rated male plug to

mate with buyer-supplied female 120 VAC receptacle. Preferred daylight

location of the pigtail is at the six o-clock position. Bidder to specify number of

light elements, proposed color temperature, and approximate wattage. Quantity

of illuminated lights shall be approximately 200 per wreath, bidder to specify

their proposed quantity for each wreath. LED lights shall be visible from both

faces of the wreath.

 Removable and replaceable individual LED elements is a desired attribute;

bidder to advise.

 Failure of up to 10 percent of the LED elements shall not cause failure of the

entire light string.

 Color temperature of the LED lights shall be 3000K or lower, with 2700K

preferred; bidder to specify proposed color temperature and approximate

electrical power draw (watts).

 Integral mounting structure that can interface with Southbury’s fluted poles

such that the wreath surrounds the existing large Federal Globes. Mounting

structure shall be designed to allow buyer to fasten the wreath assembly to

light poles using conventional worm clamps or threaded fasteners, and shall be

designed to remain fixed to the pole under wind conditions up to 50 MPH.

Suggested orientation of mounting fixture should be at the Six-O ’clock

location.

Note: the bidder with any associated impact on pricing may suggest alternative

interface mounting techniques and location on each light pole.

3

RFP 2026-008

Streetscape Holiday Decorations

 Useful lifetime of the wreaths and garlands should be 20 years minimum,

assuming exposure to outside weather for 4 months each year and in protected

storage by the buyer during the off-season.

 Bidder to identify cost of material and delivery to Southbury, Connecticut for

quantity 50 and 75 wreath assemblies.

 Bidder to identify their standard warranty terms and warranty duration.

 Bidder to also identify separate line item costs for spare light string assemblies.

Assume quantity 20 spare assemblies for the wreaths, and for the garlands, as

applicable.

Item Two (2): Illuminated Garlands

As a separate Line Item, illuminated garlands may be offered.

As a separate line item, non-illuminated garlands may be offered.

 Garlands shall be of a material that is unaffected by outside winter weather.

 Garland overall length should be approximately twelve (12) feet.

 Electrical male plug location shall be at the mid-point of the garland, with a

three-foot pigtail length.

 The main body of the garland shall comprise synthetic greenery that replicates

the appearance of traditional fir/balsam natural material.

 Garland material shall be designed for multi-year use. Useful lifetime of the

garlands should be 20 years minimum, assuming exposure to outside weather

for 4 months each year, and protected storage by the buyer during the off-

season.

 Embedded LED lighting shall include a weather-rated male plug to mate with

buyer-supplied female 120 VAC receptacle with length as described above.

Bidder to specify number of light elements, proposed color temperature, and

approximate wattage. Removable and replaceable individual LED elements is a

desired attribute; bidder to advise. Quantity of illuminated lights shall be not

less than (XXX- bidder to fill in) for each 12-foot length of garland. Bidder to

specify the proposed number and colors of the LED light string. Color

temperature shall not be higher than 3000K.

 Failure of up to 10 percent of the LED elements shall not cause failure of the

entire light string.

 Garland and embedded lights shall be designed to allow buyer to fasten the

wreath assembly to light poles using conventional ty-wraps, and shall be able to

remain fixed to the pole under wind conditions up to 50 MPH.

 Bidder to identify the cost of material and delivery to Southbury, CT for

quantity 100 and 150 garlands.

Illustrations are provided below:

1. As reference to indicate the preferred typical visual appearance of the wreath.

2. To provide information necessary for the bidder to propose a practical method

to allow the wreath to be efficiently attached to the light pole structure.

Globe and pole illustration:

4

RFP 2026-008

Streetscape Holiday Decorations

Typical Wreath Illustration

5

RFP 2026-008

Streetscape Holiday Decorations

Commodity Codes

• NAICS 561730Landscaping Services

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.