Project Information

Bid Title

Out-of-School Time Youth Programs

Issuing Agency

Columbus Metropolitan Housing Authority

Location

Ohio

Published Date

Feb 12, 2026

Closing Date

Mar 6, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 2026-007

Original Source

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Bid Documents

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Project Description

RFP 2026-007 Out-of-School Time Youth Programs

• RFP 2026-007 Out-Of-School Time Youth Program

Attachment Preview

REQUEST FOR PROPOSALS (RFP) NO. 2026-007 Out-Of-School Time Youth Programs

Section of Contents

[Section No. 1]

Section Description

Introduction

RFP Information at a Glance

1.0

HA’S Reservation of Rights

2.0

Scope of Work/Technical Specifications

2.1 Background

2.2 Objective

2.3 Application on Background

2.4 SOW/Deliverables

2.5 Methodology

2.6 Deliverables

2.7 Ongoing Support

2.8 Place of Performance

3.0

Proposal Format

3.1 Proposal Submittal

3.2 Entry of Proposed Fees

3.3 Additional Information Pertaining to the Pricing Items

3.4 Proposal Submission

3.5 Proposer's Responsibilities--Contact With the HA

3.6 Pre-proposal Conference

3.7 Recap of Attachments

4.0

Proposal Evaluation

4.1 Evaluation Factors

4.2 Evaluation Method/Plan

5.0

Contract Award

5.1 Contract Award Procedure

5.2 Contract Conditions

5.3 Licensing and Insurance Requirements

5.4 Right to Negotiate Fees

5.5 Contract Services Standards

6.0

Additional Considerations

HUD Form Locator

Attachments A-D

Page

The Columbus Metropolitan Housing Authority

Page 1

REQUEST FOR PROPOSALS (RFP) NO. 2026-007 Out-Of-School Time Youth Programs

INTRODUCTION

T he Columbus Metropolitan Housing Authority (hereinafter, “HA”) is a public entity, formed in 1934 to provide

federally subsidized housing and housing assistance to low-income families, in Columbus and Franklin County.

CMHA is headed by a President & CEO and is governed by a Board of Commissioners and is subject to the

requirements of Title 24 of the Code of Federal Regulations (hereinafter, “CFR”) and CMHA’s procurement policy.

The Agency was brought into existence by resolution of the State of Ohio’s Board of Housing on May 8th, 1934. CMHA

is a subdivision of the State of Ohio.

Currently, the HA owns and/or manages: (a) 34 multi-family apartment complexes totaling 4,558 units; (b) eight

senior complexes, totaling 714 units; and (c) seven Service Enriched complexes, totaling 410 units. The HA also

administers approximately 13,500 Section 8 Housing Choice Vouchers and manages the HUD Project-Based Rental

Assistance contracts covering 81,000 units in Ohio and Washington, D.C. through its subsidiary, Assisted Housing

Services Corporation. The HA currently has approximately 166 employees.

In keeping with its mandate to provide efficient and effective services, the HA is now soliciting proposals from

qualified, licensed and insured entities to provide the services specified herein to the HA. All proposals submitted

in response to this solicitation must conform to all of the requirements and specifications outlined within this

document and any designated attachments in its entirety.

RFP INFORMATION AT A GLANCE

[Section No. 2]

HA CONTACT PERSON

HOW TO OBTAIN THE RFP DOCUMENTS ON THE

CMHA WEBSITE

PRE-PROPOSAL CONFERENCE

HOW TO FULLY RESPOND TO THIS RFP BY

SUBMITTING A PROPOSAL SUBMITTAL

PROPOSAL SUBMITAL RETURN & DEADLINE

Shunlonda McCall, Purchasing Manager

smccall@cmhanet.com

614.421.4433

1. Access cmhanet.com

2. Click on the “Business Opportunities” heading

3. Click on the “Purchasing” heading

If you have any problems in accessing or registering on the system,

please call the Procurement Department at 614.421.4434

Tuesday February 24th, 2026 10:00 AM

Zoom Meeting

https://us02web.zoom.us/meeting/register/gt489KbNQZ

uxTauDSmLopQ

Meeting ID: 869 2798 3167

Passcode: 612369

1. As directed within Section 3.2.1 of the RFP document, submit

certain required financial information “Proposal Sheet” in a

separate sealed envelope noting the RFP number, name and

company information.

2. All pricing must be submitted separately, to

feeproposal@cmhanet.com. All technical responses must be

submitted and received to technicalresponse@cmhanet.com no

later than the submittal deadline stated herein (or within any

ensuing addendum).

Friday March 06, 2026 @11:00am

The CMHA Central Office

880 E. 11th Avenue, Columbus, Ohio 43211

Note: The electronic copy of the proposal and all required financial

information must be received by the HA no later than 11:00 a.m.

on the stated due date. If submitting a physical paper copy is not

required, respondents may instead submit one electronic

response to the email address provided in the solicitation.

ANTICIPATED APPROVAL BY HA BOARD OF April 2026

COMMISSIONERS

The Columbus Metropolitan Housing Authority

Page 2

REQUEST FOR PROPOSALS (RFP) NO. 2026-007 Out-Of-School Time Youth Programs

1.0 HA’S RESERVATION OF RIGHTS:

1.1 The HA reserves the right to reject any or all proposals, to waive any informality in the RFP

process, or to terminate the RFP process at any time, if deemed by the HA to be in its best

interests.

1.2 The HA reserves the right not to award a contract pursuant to this RFP.

1.3 The HA reserves the right to terminate a contract awarded pursuant to this RFP, at any time

for its convenience upon 30 days’ written notice to the successful proposer(s).

1.4 The HA reserves the right to determine the days, hours and locations that the successful

proposer(s) shall provide the services called for in this RFP.

1.5 The HA reserves the right to retain all proposals submitted and not permit withdrawal for a

period of 60 days subsequent to the deadline for receiving proposals without the written

consent of the HA Contracting Officer (CO).

1.6 The HA reserves the right to negotiate the fees proposed by the proposer entity.

1.7 The HA reserves the right to reject and not consider any proposal that does not meet the

requirements of this RFP, including but not necessarily limited to incomplete proposals

and/or proposals offering alternate or non-requested services.

1.8 The HA shall have no obligation to compensate any proposer for any costs incurred in

responding to this RFP.

1.9 The HA shall reserve the right to at any time during the RFP or contract process to prohibit

any further participation by a proposer or reject any proposal submitted that does not

conform to any of the requirements detailed herein. By accessing the HA website,

www.cmhanet.com and downloading this document, each prospective proposer is thereby

agreeing to abide by all terms and conditions listed within this document, and further agrees

that he/she will inform the CO in writing within 3 days of the discovery of any item listed

herein or of any item that is issued thereafter by the HA that he/she feels needs to be

addressed. Failure to abide by this time frame shall relieve the HA, but not the prospective

proposer, of any responsibility pertaining to such issue.

1.10 The HA reserves the right to select a single or multiple award contract.

1.11 The HA reserves the right to add requirements during the contract period when it is

in the best interest of the HA.

This part of the page was intentionally left blank

The Columbus Metropolitan Housing Authority

Page 3

REQUEST FOR PROPOSALS (RFP) NO. 2026-007 Out-Of-School Time Youth Programs

2.0 SCOPE OF WORK (SOW)/TECHNICAL SPECIFICATIONS (T/S): The HA is soliciting competitive

proposals Columbus Metropolitan Housing Authority (CMHA) seeks proposals from organizations

(“Service Providers”) to provide summer camp programming for CMHA youth at Multiple Locations.

2.1 Background

2.1.1.1 The HA mission is committed to enhancing the well-being of residents and

supporting positive outcomes for youth residing in CMHA communities.

2.1.1.2

The HA seeks to provide high-quality summer camp opportunities that offer

safe, structured, and enriching environments for children and youth during

the summer months

2.1.1.3

2.1.1.4

The HA has CMHA serves a diverse population across Franklin County and

recognizes the importance of accessible youth programming that is

responsive to the needs of families and communities. Summer camp

programming supported under this Scope of Work (SOW) is designed to

engage youth in developmentally appropriate, trauma-informed, and

culturally competent activities that promote learning, personal growth,

and positive peer relationships.

2.2 Objective

2.2.1 Through this Request for Proposal (RFP) is to identify qualified Service Providers

who can deliver high-quality summer camp programming for youth residing in

Columbus Metropolitan Housing Authority (CMHA) communities located in Franklin

County. The aim is to offer programs that foster social-emotional learning,

academic growth, and leadership development through trauma-informed and

culturally competent practices. These programs should include engaging activities

such as field trips, and ensure comprehensive support through staff involvement,

assessment, and regular reporting. The RFP seeks proposals for camps that can

serve at least 20 youth per site, with preference for those offering transportation

at no cost to participants, while also ensuring compliance with all legal, safety,

and operational standards. Ultimately, the goal is to enhance the educational and

developmental experiences of CMHA youth through accessible and impactful

summer programming.

2.2.2

2.3 Application Background

2.3.1 The Columbus Metropolitan Housing Authority (CMHA), established in 1934, is a

public entity committed to providing safe, affordable, and federally subsidized

housing to low-income families throughout the City of Columbus.

2.3.2 CMHA currently owns and/or manages 17 multifamily communities, 7 senior housing

complexes, and administers more than 12,500 Housing Choice Vouchers, serving a

diverse resident population across Franklin County.

2.3.3 In alignment with its mission to enhance resident well-being and expand supportive

services, CMHA is seeking qualified Service Providers to deliver high-quality summer

camp programming designed to promote social-emotional learning,

The Columbus Metropolitan Housing Authority

Page 4

Commodity Codes

• NAICS 611430Professional and Management Development Training
• NAICS 611710Educational Support Services
• NAICS 624110Child and Youth Services

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