Project Information

Bid Title

One (1) Year Contract for Model Year 2027 Heavy Duty Vehicles

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

Apr 15, 2026

Closing Date

May 12, 2026

Government Level

State & Local

Status

Closed

Ref. #

JPP-50-00149880

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
JPP-50-00149880	One (1) Year Contract for Model Year 2027 Heavy Duty Vehicles for Jefferson Parish Department of Fleet Management Original: JPP-50-00149880	04/15/2026	05/12/2026 2:00:00 PM CT

Contact Information for Bid # JPP-50-00149880

Department	Non State - Jefferson Parish Purchasing Department
Section	Jefferson Parish Purchasing
Dept Code	JPP
Contact	Misty Camardelle
Address	200 Derbigny St., Suite 4400 Gretna, LA 70053
Phone	504-364-2678
Fax	504-364-2693
Email	purchasing@jeffparish.net

Attachment Preview

Bid Number 50–00149880

One (1) Year Contract for Model Year 2027 Heavy Duty Vehicles

for the Jefferson Parish Department of Fleet Management

BID DUE: May 12, 2026 AT 2:00 PM

ATTENTION VENDORS!!!

Please review all pages and respond accordingly, complying with all provisions

in the technical specifications and Jefferson Parish Instructions for Bidders and

General Terms and Conditions. All bids must be received on the Purchasing

Department’s eProcurement site, www.jeffparishbids.net, by the bid due date

and time. Late bids will not be accepted.

Jefferson Parish Purchasing Department

200 Derbigny Street

General Government Building, Suite 4400

Gretna, LA 70053

Purchasing Specialist: Sean Dumas

Email: Sean.Dumas@jeffparish.gov

Phone: 504-364-2808

Bid #50-00149880

SPECIFICATIONS

Contract for Model Year 2027 Heavy Duty Vehicles

for Jefferson Parish Department of Fleet Management

A one-year agreement for the supply of 2027 heavy-duty vehicles for the Department of

Fleet Management. This is an as-needed contract with no guaranteed minimum amount

of vehicle orders. Quantities listed are for bidding purposes only. Actual usage may be

more or less than quantities listed. The amount listed are to be used to evaluate bid.

Any exceptions should be entered on bid.

Louisiana State Dealer's License:

Louisiana State Dealer's License:

In accordance with LA RS 32:1254 et seq and La. R.S.38:2212.8, a Louisiana State

Dealers License is required. All bidders must provide a copy of their Louisiana

Dealer's License with their bid submission. Failure to submit this copy shall result

in bid rejection.

Order Placement and Delivery of New Vehicles:

Upon order placement approved by Fleet Management, the successful vendor

shall deliver vehicles within 220 days of order placement. All vehicles shall be

delivered with four (4) sets of keys.

Vehicle Manuals:

Upon delivery of new vehicles, the successful vendor must provide (2) sets

of manuals as indicated by each appropriate line item. Electronic copies of

these manuals may be supplied at the successful vendor's cost.

Color of Vehicles (Exterior and Interior):

Exterior: Vehicles must be delivered in either white or red as specified by

Fleet Management upon order placement.

Interior: Jefferson Parish will accept any available interior color; however, this

will be subject to approval by Jefferson Parish Fleet Management.

Servicing of Vehicles:

Successful vendor must pick up and/or deliver vehicles for factory maintenance

and/or warranty services within twenty-four (24) hours of notification by the

Jefferson Parish Fleet Management Department. The vehicles will be picked up

and delivered to 4901Jefferson Hwy., Suite A, Jefferson, LA 70121.

SP - Page 1 of 2

Bid #50-00149880

Brand Names:

Where brand names are specified, it is for the purpose of establishing minimum

standard of quality. Bids may be submitted for products for equal quality,

provided the brand names are specified in the respective line items as indicated.

Complete equivalent product data will be required with bid submission. Failure to

provide this documentation will result in bid rejection.

Pricing:

All pricing shall be firm until end of the 2027 model year or until contract

expiration whichever is later. All pricing for dealer options must be invoiced at

manufacturer's cost. Bidders must submit complete manufacturer's cost

list with bid submission. Failure to submit will result in bid rejection.

Vehicle Warranty Information:

All new vehicles must be delivered complete with standard factory warranty.

Warranty period (years/mileage) must be provided with bid submission.

Failure to submit will result in bid rejection.

Safety Specifications for All Vehicles:

Must meet or exceed all federal and state safety standards

Insurance Requirements:

• Insurance Requirements-The terms and conditions of Resolution No. 136353 will

be considered a part of the bid whether attached or not. A copy may be obtained

from the Office of the Parish Clerk, 6th Floor, General Government Building, 200

Derbigny St., Gretna, LA 70053 or can be found on the Jefferson Parish Website-

Department of Purchasing.

• Please see attached bid packet for STANDARD INSURANCE requirements PLUS:

Garage Keeper’s Insurance in the amount of $500,000.00 per

Occurrence

• General Liability OR Garage Liability will be acceptable.

SP - Page 2 of 2

DATE: 4/15/2026

BID NO: 50-00149880

INVITATION TO BID

THIS IS NOT AN ORDER

JEFFERSON PARISH

PURCHASING DEPARTMENT

P.O. BOX 9

GRETNA, LA. 70054-0009

504-364-2678

Page: 1

PURCHASING SPECIALIST:

Sean.Dumas@jeffparish.gov

BIDS WILL BE RECEIVED ONLINE VIA WWW.JEFFPARISHBIDS.NET UNTIL 2:00 PM, 5/12/2026

AND PUBLICLY OPENED THEREAFTER IN THE WEST BANK PURCHASING DEPT, SUITE 4400, JEFFERSON PARISH

GENERAL GOVERNMENT BUILDING, 200 DERBIGNY STREET, GRETNA, LA 70053. At no charge, bidders are to submit

their bid via Jefferson Parish’s electronic procurement page. Additional instructions are included in the text box

highlighting electronic procurement.

LATE BIDS WILL NOT BE ACCEPTED

NOTE: ONLY BIDS WRITTEN IN INK OR TYPEWRITTEN, AND PROPERLY SIGNED BY A MEMBER OF THE FIRM OR

AUTHORIZED REPRESENTATIVE, WILL BE ACCEPTED. PENCIL AND/OR PHOTOSTATIC FIGURES FOR SIGNATURES

SHALL RESULT IN BID REJECTION. HOWEVER, ELECTRONIC SIGNATURES AS DEFINED IN La. R.S. 9:2602(8) ARE

ACCEPTABLE. IN ACCORDANCE WITH La. R.S. 9:2602(8, JEFFERSON PARISH REQUIRES A SECURED DIGITAL

SIGNATURE AND BIDDERS MUST PROVIDE PROOF OF THE SECURED SIGNATURE WITH BID SUBMISSION.

INSTRUCTIONS FOR BIDDERS AND GENERAL CONDITIONS

A. All bids submitted are subject to these instructions and general conditions and any special conditions and

specifications contained herein, and in the terms and conditions of Resolution No. 136353 and/or Resolution No.

141125, all of which are made part of this bid proposal and ensuing contract by reference. By submitting a bid, vendor

agrees to comply with all provisions of Louisiana Law as well be in compliance with the Jefferson Parish Code of

Ordinances (“JPCO”), Louisiana Code of Ethics, and applicable Jefferson Parish ethical standards.

B. The General Conditions for construction projects (141125) and the General Conditions for the purchase of materials,

services and/or supplies (136353) are those adopted by the Jefferson Parish Council by Resolution No. 136353 and

Resolution No. 141125, respectively. The General Conditions adopted by these resolutions shall be considered as

much a part of this document and the ensuing contract or P.O. as if they were written wholly herein. A copy of each

may be obtained from the Office of the Parish Clerk, Suite 6700, Jefferson Parish General Government Building, 200

Derbigny Street, Gretna, LA 70053. You may also obtain a copy of each by visiting the Purchasing Department

webpage at http://www.jeffparish.gov/464/Purchasing and clicking on Online Forms.

C. Jefferson Parish adheres to the Louisiana Code of Governmental Ethics, contained in La. R.S. 42:1101, et seq.

Vendor/Proposer by this submission, warrants that there are no "conflicts of interest" related to this procurement that

would violate applicable Louisiana Law. Violation of the Louisiana Code of Governmental Ethics may result in

rescission of contract, permit or licenses, and the imposition of fines and/or penalties, without contractual liability to

the public in accordance with applicable law.

D. All vendors submitting bids should register as a Jefferson Parish vendor if not already yet registered. Registration

forms may be downloaded from http://www.jeffparish.gov/464/Purchasing and by clicking on Vendor Information.

Current W-9 forms with respective Tax Identification numbers and vendor applications may be submitted at any time;

however, if your company is not registered and/or a current W-9 form is not on file, vendor registration is mandatory.

Vendors may experience a delay in payment if your company is not a registered vendor with Jefferson Parish.

E. All quotations shall be based on F.O.B. Agency warehouse or job site (see Additional Requirements section),

anywhere within the Parish as designated by the Purchasing Department. This provision does not apply to Public

Works projects.

F. Jefferson Parish requires all products to be new (current) and all work must be performed according to standard

practices for the project. Unless otherwise specified, no aftermarket parts will be accepted. Unless otherwise

specified, all workmanship and materials must have at least one (1) year guaranty, in writing, from the date of delivery

and/or acceptance of the project. Any deviations or alterations from the specifications must be indicated on the bid

form with bid submission. Supporting documentation may be required upon request.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

DATE: 4/15/2026

BID NO: 50-00149880

Page: 2

G. Bidders should submit all questions in writing via email to the Purchasing Specialist’s email address as indicated above, no later

than five (5) working days prior to the bid opening. Bid numbers must be mentioned in all requests. If submitting online, vendors

may send questions via the E-Procurement site no later than five (5) working days prior to the bid opening. The Purchasing

Department will issue a written response to bidders’ questions in the form of an Addendum. Please note that all official

communication will be expressed in the form of an addendum.

H. All formal Addenda require written acknowledgement on the bid form by the bidder. Failure to acknowledge any Addendum on the

bid form shall cause the bid to be rejected. Jefferson Parish reserves the right to award bid to next lowest responsive and

responsible bidder in this event.

I. If this bid requires a pre-bid conference (see Additional Requirements section), bidders are advised that such conference will be

held to allow bidders the opportunity to identify any discrepancies in the bid specifications and seek further clarification regarding

instructions.

J. JEFFERSON PARISH WILL ACCEPT ONE BID ONLY FROM EACH VENDOR. Items bid must meet specifications. JEFFERSON

PARISH WILL ACCEPT ONE PRICE FOR EACH ITEM UNLESS OTHERWISE INDICATED. Two or more prices for one item will

result in bid rejection. Bidders are required to complete, sign and return the bid form and/or complete and return the associated

line-item pricing forms as indicated. Vendors must not alter the bid forms. Doing so will cause the bid to be rejected.

K. Written evidence of the authority of the individual signing the bid having such authority must be submitted with the bid. Failure to

comply will cause bid to be rejected. Acceptable written evidence may be a printout of the Louisiana Secretary of State’s website

listing the signatory as an officer or a manager. Such printout shall be included with the bid submission. Bids submitted by Owners

or Sole Proprietorships must include certification that he or she owns the entity for which the bid is signed. This documentation

must be submitted with the bid. Failure to do so will result in bid rejection. A sample corporate resolution can be downloaded from

our website http://www.jeffparish.gov/464/Purchasing or you may provide your own document. A sample certification of sole

proprietorship can also be downloaded from our website http://www.jeffparish.gov/464/Purchasing or you may provide your own

document.

L. AWARD OF CONTRACT: Jefferson Parish reserves the right to award contracts or place orders on a lump sum or individual item

basis, or such combination, as shall in its judgment be in the best interest of Jefferson Parish. Every contract or order shall be

awarded to the LOWEST RESPONSIVE and RESPONSIBLE BIDDER, taking into consideration the CONFORMITY WITH THE

SPECIFICATIONS and the DELIVERY AND/OR COMPLETION DATE. SPLIT AWARDS MADE TO SEVERAL VENDORS WILL

ONLY BE GRANTED TO THOSE DEEMED RESPONSIVE AND RESPONSIBLE.

a. All bid prices shall remain valid for 45 days. Jefferson Parish and the lowest responsive and responsible bidder(s) by

mutual written consent may mutually agree to extend the deadline for award by one (1) or more extensions of thirty (30)

calendar day increments.

b. PROTESTS: Only those vendors that submit bids in response to this solicitation may protest any element of the

procurement, in writing to the Director of the Purchasing Department. Written protest must be received within 48 hours

of the release of the bid tabulation by the Purchasing Department. After consultation, the Parish Attorney’s Office will

then respond to protests in writing. (For more information, please see Chapter 2, Article VII, Division 2, Sec. 2-914.1 of

the Jefferson Parish Code of Ordinances.)

c. PREFERENCE: Unless federal funding is directly spent by Jefferson Parish for this purchase, preference is hereby given

to materials, supplies, and provisions produced, manufactured or grown in Louisiana, quality being equal to articles

offered by competitors outside the state. “LSA – R.S. 38:2251-2261”

M. USE OF BRAND NAMES AND STOCK NUMBERS: Where brand names and stock numbers are specified, it is for the purpose of

establishing certain minimum standards of quality. Bids may be submitted for products of equal quality, provided brand names and

stock numbers are specified. Complete product data may be required prior to award.

N. CANCELLATION OF CONTRACT: JEFFERSON PARISH reserves the right to cancel all or any part if not shipped promptly. No

charges will be allowed for parking or cartage unless specified in quotation. The order must not be filled at a higher price than

quoted. JEFFERSON PARISH reserves the right to cancel any contract at any time and for any reason by issuing a THIRTY (30)

day written notice to the contractor.

a. For good cause and as consideration for executing a contract with Jefferson Parish, vendor conveys, sells, assigns and

transfers to Jefferson Parish or its assigns all rights, title and interest in and to all causes of action it may now or

hereafter acquire under the antitrust laws of the United States and the State of Louisiana, relating to the particular good

or services purchased or acquired by Jefferson Parish.

O. PRICES: Jefferson Parish is exempt from paying sales tax under La. R.S. 47:301 (8)(c). All prices for purchases by Jefferson

Parish of supplies and materials shall be quoted in the unit of measure specified and, unless otherwise specified, shall be

exclusive of state and local taxes. The price quoted for work shall be stated in figures no more than four (4) decimal points. In the

event there is a difference in unit prices and totals, the unit price shall prevail.

a. Quantities listed are for bidding purposes only. Actual requirements may be more or less than quantities listed.

Visit our website at HTTP://JEFFPARISH.GOV/464/PURCHASING

Commodity Codes

• NAICS 336112Light Truck and Utility Vehicle Manufacturing

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