Project Information

Bid Title

RFP26-917 - UPS System (Category 2)

Issuing Agency

Roseville City School District

Location

California

Published Date

Nov 22, 2025

Closing Date

Jan 6, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

RFP26-917 – UPS System (Category 2)

The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal (RFP) to solicit qualified vendors to provide enterprise-grade,

E-Rate eligible UPS (Uninterruptible Power Supply) equipment to be used throughout the District’s 22 schools and designated support facilities.

All questions regarding this RFP should be directed to erate@rcsdk8.org, with the subject of “ERATE RFP#26-917 INTERNAL CONNECTIONS – UPS System” on or before 12:00 p.m. December 4, 2025.

RFP SCHEDULE

• RFP Posting: November 21, 2025
• End of Questions: December 4, 2025 @ 12:00 PM (Responses by next business day)
• RFP Closing: January 6, 2026 @ 2:00 PM
• Submittal Opening: Date of Closing (Registered)
• RFP Selection: Before 471 filing date
• Award of RFP: Contingent on Board Approval, and Funding from E-Rate
• Contract/Service Start Date: July 1, 2026 (Billing after July 1, 2026)

RFP26-917 - UPS (Category 2).pdf

RFP26-917 - Appendix A.pdf

RFP26-917 - Appendix B - Bidsheet.xlsx

RFP26-917 - Appendix C - Waivers & Agreements.pdf

Attachment Preview

E-Rate FY2026

CATEGORY 2

INTERNAL CONNECTIONS

UPS System

RFP # 26-917

POSTED: November 21, 2025

Deadline for Submittal: January 6, 2026

BEFORE 2:00 P.M.

ATTN: TECHNOLOGY SERVICES

Roseville City School District

1050 Main Street

Roseville, CA 95678

NOTICE INVITING PROPOSALS

Notice is hereby given that the Roseville City School District (RCSD) will accept proposals for

the award of contracts for E-rate Funding Year (FY) 2026 up to, but not later than 2:00 P.M., on

January 6, 2026 for the following:

RFP 26-910 Telecommunications Services - Internet Services - Districtwide (Category 1)

RFP 26-911 Telecommunications Services - Wide Area Network / Metropolitan Area Network

(WAN/MAN) Winding Creek Elementary (Category 1)

RFP 26-914 SD-WAN Router/Gateway equipment (Category 2)

RFP 26-915 Ethernet Switches (Category 2)

RFP 26-916 Wireless (Category 2)

RFP 26-917 Uninterruptible Power Supply (Category 2)

RFP 26-919 Internal Connections - Infrastructure (Category 2)

Additional information, including documents and questions pertaining to the bid can be located

on the District’s website: www.rcsdk8.org

Proposals shall be delivered in separate sealed envelopes, or boxes and marked on the outside

with the respective RFP number, bidder’s company name and contact name to the District Office

front desk referencing

Roseville City School District

<INSERT NAME OF RFP>

Attention: Technology Services

1050 Main Street

Roseville, CA 95678

prior to January 6, 2026 @ 2:00 P.M. deadline. Bids will be publicly registered at 2:00 P.M.

January 6, 2026 at the District Office:

1050 Main Street

Roseville, CA 95678

No faxed proposals will be accepted. Each bid must conform and be responsive to the bid

documents, and include One (1) signed original, two (2) hard copies, and one (1) digital copy

(CD or flash drive) of the proposal shall be submitted.

​

RCSD reserves the right to reject any or all bids or parts thereof, to be the sole judge of the​

merits and qualifications of all bids, to waive any informality in a bid, not necessarily accept the​

lowest of any offered and to extend the bidding period. Design, specifications, service, delivery,​

and quality may be considered in making selections.​

Published: November 21, 2025 and November 28, 2025 - Press Tribune

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Roseville City School District - Category 2​ ​

Deliver by 2:00 p.m. (PST) January 6, 2026​

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Request for Proposal 26-917

INTERNAL CONNECTIONS

UPS Systems

SUMMARY

The Roseville City School District (“RCSD” or “District”) issues this Request for Proposal

(RFP) to solicit qualified vendors to provide enterprise-grade, E-Rate eligible UPS

(Uninterruptible Power Supply) equipment to be used throughout the District’s 22 schools and

designated support facilities.

The resulting agreement will support the District’s instructional and operational mission and will

be structured to comply with all requirements of the Federal Communications Commission

(FCC) Schools and Libraries Program (E-Rate) administered by the Universal Service

Administrative Company (USAC).

Selection will be based on E-Rate compliant cost-effectiveness, of which price is the most

heavily weighted factor, but not the sole determinant. The District reserves the right to make no

award or to negotiate final award terms consistent with E-Rate requirements. All award decisions

will be documented with sufficient rationale and contemporaneous records to satisfy E-Rate

audit and review obligations.

IMPORTANT DOCUMENTS IN THIS RFP

The following documents are included as part of this Request for Proposal (RFP). Any addenda,

clarifications, or modifications issued after the initial posting will be made available on the

District’s website at www.rcsdk8.org under “Contracts and Bids” (found in the “Menu” section).

●​ Appendix A: List of District Addresses, including all sites requesting service

●​ Appendix B: Bid Form (must be completed and submitted by the prospective vendor)

●​ Appendix C: Agreements, Waivers, and Understandings governed by USAC, E-Rate,

and applicable Federal, State, and Local regulations​

BACKGROUND

The District has implemented a Tripp Lite SmartUPS System throughout the District. The goal

of this initiative has been to create a homogeneous infrastructure that maximizes resources in

managing the network while reducing maintenance and training costs.

For this funding year, RCSD intends to maintain and expand its existing network by adding UPS

units as needed across the District and supporting the opening of a new school site.

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Roseville City School District - Category 2​ ​

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Request for Proposal 26-917

INTERNAL CONNECTIONS

UPS Systems

PROJECT

The District is looking to purchase a UPS System and UPS replacement consumables that can

keep our network infrastructure equipment (such as Ethernet switches, access points) up and

running in the event that power is removed from a building or campus.

In addition, any proposed System should include:

●​ UPS solution that can be monitored remotely via web and SNMP

●​ Ability to expand the amount of time in the future if needed by adding additional

batteries

●​ UPS consumables that are easily replaceable

Proposed solutions should meet or exceed these goals and the requirements listed throughout this

RFP. While specific part numbers may be listed, the District is open to equivalent substitutions

that meet all minimum requirements and integrate fully into the existing architecture.

TECHNICAL REQUIREMENTS

Control and Management

The District currently monitors all of its UPS units via web browser along with SNMP polling

and alerting as needed. Any solution proposed should at a minimum meet this requirement. In

addition, the following items are desired:

●​ Management of platform capable via CLI and HTML5 Web Interface

●​ Browser agnostic management tools

●​ End-user workstation management should be OS agnostic

●​ Firmware upgrade and downgrade capabilities

●​ Local logging of incoming power and events

●​ Notification via email and SNMP of power changes outside of a threshold, disruption of

power, or loss of connectivity

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Request for Proposal 26-917

INTERNAL CONNECTIONS

UPS Systems

LABOR AND INSTALLATION

All work must be performed outside of regular school operating hours or on weekends where

applicable.

Labor to Stage and Prepare Equipment

●​ Inventory and affix District asset tags

●​ Label equipment per District naming conventions

●​ Load and customize District-provided configuration files and firmware

●​ Stage equipment at vendor or District-designated locations

●​ Provide documentation (equipment list, part numbers, serial numbers, IP addresses, and

asset tags) in JPEG and CSV formats​

Labor to Install Equipment

●​ Transport equipment to sites listed in Appendix A

●​ Tag or replace existing cables as directed

●​ Remove and return replaced UPS equipment to RCSD

●​ Install and connect new equipment, including mounting as needed

●​ Verify installation and power functionality on-site or remotely with District staff

●​ Provide final inventory and electronic documentation per District standards

ADDITIONAL TASKS

The District may select up to three (3) finalists for oral interviews based on proposal

evaluations. These interviews may carry up to 15 additional evaluation points and will assess

company qualifications, expertise, and service quality.

RCSD also reserves the right to request a Proof-of-Concept (POC) demonstration of the

proposed solution for up to two (2) weeks, with on-site vendor support for the initial setup.

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Roseville City School District - Category 2​ ​

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Request for Proposal 26-917

INTERNAL CONNECTIONS

UPS Systems

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 335999All Other Miscellaneous Electrical Equipment and Component Manufacturing

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