Project Information

Bid Title

Annual Video Surveillance System Services

Issuing Agency

Alachua County

Location

Florida

Published Date

Apr 15, 2026

Closing Date

May 20, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Project ID:

Title: Annual Video Surveillance System Services

Addenda: 0

Release Date: 4/15/2026

Due Date: 5/20/2026

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Annual Video Surveillance System Services

Request For Proposal

Parks & Open Space

28500 , 68087 , 83800 , 91082 , 96737

Project ID: RFP 26-152-MM

Release Date: Wednesday, April 15, 2026

· Due Date: Wednesday, May 20, 2026 2:00pm

Posted Wednesday, April 15, 2026 8:50am

All dates & times in Eastern Time

Draft Response Events RSVP No Bid34 days, 16 hours, 20 minutes

Post Information

Posted At:Wed, Apr 15, 2026 8:50 AM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

Alachua County Board of County Commissioners are seeking proposals for RFP 26-569 MM Annual Video Surveillance System Services.

The following apply to this Request for Proposal (RFP): Introduction , Instructions to Proposers , Terms and Conditions , Insurance , Scope of Services , Proposal Requirements and Organization , Request for Proposal Selection Procedures , Evaluation Phases , A ttachments , Sample Agreement , Submittals , and P ricing Form . Specifications and supplementary documents are essential parts of the RFP and requirements occurring in one are as binding as though occurring in all.

Services, as defined herein, are to include all labor, materials, supplies, and equipment in accordance with the terms, conditions, and specifications set forth within this solicitation.

Bidder must be qualified and fully capable of performing the required Services while adhering to all laws, specifications, procedures, protocols, applicable guidance, and industry best practices.

Alachua County is seeking Gold or Silver level AXIS Communications rated contractors to provide continuing services for installation, maintenance, and repairs of AXIS Communication video surveillance network cameras and video recorders. This includes associated video management software, peripherals, accessories, professional services, associated electrical work, and warranties.

The annual services agreement will not guarantee the successful vendor(s) a specified dollar value of work and will fluctuate year to year depending on the County’s needs, cost effectiveness, and annual budget. These will be for As-Needed services over the term of the agreement.

The County reserves the right to make multiple awards from this solicitation and/or solicit separate quotes or bids for any project if deemed necessary.

Background

Location: Alachua County is located in North Central Florida. The County government seat is situated in Gainesville. Gainesville is located 70 miles southwest of Jacksonville, 129 miles southeast of Tallahassee, 140 miles northeast of Tampa - St. Petersburg and 109 miles northwest of Orlando. Alachua County has a population of over 250,000 and a regional airport. The County itself consists of a total area of 969 square miles.

Form of Government: Alachua County is governed by a Board of five (5) elected County Commissioners and operates under the established County Manager Charter form of government. In addition to the five County Commissioners, there are five elected Constitutional Officers: Supervisor of Elections, Sheriff, Clerk of the Court, Tax Collector, and the Property Appraiser. The Alachua County Attorney also reports to the Board.

Timeline

Solicitation Release Date:

April 15, 2026

Pre-Solicitation Meeting (Mandatory):

May 7, 2026, 9:30am

210 SE 134th Avenue, Micanopy, FL 32667

Question Submission Deadline:

May 10, 2026, 12:00am

Solicitation Submission Deadline:

May 20, 2026, 2:00pm

The scheduled solicitation opening will occur via Teams Meeting during a public meeting; the information to join is provided below. Attendance (live viewing) of the proposals opening is not required.

Join Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting

https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTQyYzk5YzMtZDc4ZS00N2IxLTljMWUtMjAwNTQwN2NjNTNi%40thread.v2/0?context=%7b%22Tid%22%3a%2290fc851d-766d-4d7b-a09c-bfbf1d2dac94%22%2c%22Oid%22%3a%22c82ab8e7-6ee1-4cd5-9191-4aa322a1828f%22%7d

Meeting ID: 259 625 692 241
Passcode: yX9G3Q
Download Teams | Join on the web
Or call in (audio only)
+1 469-998-7938,,366862554# United States, Dallas
Phone Conference ID: 366 862 554#

If you have a disability and need an accommodation in order to participate, please contact the Alachua County ADA Coordinator at ADA@alachuacounty.us or Equal Opportunity Office at 352-374-5275 at least 7 business days prior to the event. If you are unable to notify the Office prior to the event, please inform an Alachua County employee that you need assistance. TDD/TTY users, please call 711 (Florida Relay Service).

Commodity Codes

• NAICS 561621Security Systems Services (except Locksmiths)

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