Project Information

Bid Title

RFP - On-Call Supportive Urban Forest Tree Care Services (2026)

Issuing Agency

Overland city

Location

Missouri

Published Date

Mar 18, 2026

Closing Date

Apr 15, 2026

Government Level

State & Local

Status

Closed

Ref. #

2026-03

Original Source

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Bid Documents

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Project Description

Bid Number:	2026-03
Bid Title:	RFP - On-Call Supportive Urban Forest Tree Care Services (2026)
Category:	Professional Services
Status:	Open

Publication Date/Time: 3/18/2026 12:00 AM Closing Date/Time: 4/15/2026 9:30 AM Plan Holders List: 1.        Proman Tree Service 2.        Timberland Tree Service 3.        Meyer Tree Service 4.        Clipper Tree & Landscape Inc 5.        County Tree Service 6.        B & B Tree and Landscapes 7.        Gamma Tree Services 8.        Davey Tree Expert 9.        Drury Tree Service 10.        St. Louis Tree Co. 11.        Reliable Tree Care 12.        Hansen's Tree Service 13.        Valley Tree Service 14.        K V Tree Service LLC Related Documents: RFP - On-Call Supportive Urban Forest Tree Care Services (2026)

Attachment Preview

REQUEST FOR PROPOSAL

ON-CALL SUPPORTIVE URBAN FOREST

TREE CARE SERVICES

SEALED PROPOSALS DUE:

9:30 A.M. (PREVAILING LOCAL TIME)

WEDNESDAY, APRIL 15, 2026

Jason McConachie

Jason McConachie

City Administrator

RFP - On-Call Supportive Urban Forest Tree Care Services

Bid Package: 2026-03 - Date Issued: March 18, 2026

Page 1 of 89

SECTION 1. PUBLIC NOTICE

The City of Overland ("the City") is requesting proposals from experienced and qualified service

providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care

services throughout the City of Overland, Missouri in accordance with the specifications contained

within.

The City has established special and specific qualifications for the proposals to assure quality of

the provided service. The Contractor shall possess skill and experience to perform quality work as

solely determined by the City, which qualifies it to provide on-call supportive community tree care

services as detailed and specified.

Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME) WEDNESDAY,

APRIL 15, 2026.

An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

For general information regarding the request for proposal please contact Mr. Jason McConachie,

City Administrator, via email at jmcconachie@overlandmo.org.

Please include the phrase "TREE CARE SERVICES" in the subject line of the email.

Questions or requests for interpretation submitted via phone or voicemail will NOT be

answered.

Proposals should be submitted to:

Office of the City Clerk

Attn: Melissa J. Burton, MMC/MPCC

City of Overland

9119 Lackland Road

Overland, MO 63114

Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the

vendor to see that his/her proposal is received prior to the due date. Proposals submitted via email

or proposals submitted after the submittal deadline will NOT be considered.

Four (4) copies of the proposal should be submitted in a sealed envelope clearly marked "TREE

CARE SERVICES" with the name of the firm and with the date and time of the bid opening.

RFP - On-Call Supportive Urban Forest Tree Care Services

Bid Package: 2026-03 - Date Issued: March 18, 2026

Page 2 of 89

SECTION 2. INVITATION TO BID

The City of Overland ("the City") is requesting proposals from experienced and qualified service

providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care

services throughout the City of Overland, Missouri in accordance with the specifications contained

within.

The City has established special and specific qualifications for the proposals to assure quality of

the provided service. The Contractor shall possess skill and experience to perform quality work as

solely determined by the City, which qualifies it to provide on-call supportive community tree care

services as detailed and specified.

Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME) WEDNESDAY,

APRIL 15, 2026.

An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

For general information regarding the request for proposal please contact Mr. Jason McConachie,

City Administrator, via email at jmcconachie@overlandmo.org.

Please include the phrase "TREE CARE SERVICES" in the subject line of the email.

Questions or requests for interpretation submitted via phone or voicemail will NOT be

answered.

Proposals should be submitted to:

Office of the City Clerk

Attn: Melissa J. Burton, MMC/MPCC

City of Overland

9119 Lackland Road

Overland, MO 63114

Proposals may be delivered in person, by carrier, or by mail. It is the sole responsibility of the

vendor to see that his/her proposal is received prior to the due date. Proposals submitted via email

or proposals submitted after the submittal deadline will NOT be considered.

Four (4) copies of the proposal should be submitted in a sealed envelope clearly marked "TREE

CARE SERVICES" with the name of the firm and with the date and time of the bid opening.

The successful bidder shall comply with applicable State provisions concerning the payment of

prevailing wages on public works projects.

RFP - On-Call Supportive Urban Forest Tree Care Services

Bid Package: 2026-03 - Date Issued: March 18, 2026

Page 3 of 89

The successful bidder shall require all on-site employees to complete a ten-hour Occupational

Safety and Health Administration (OSHA) construction safety program provided by the contractor

which includes a course in construction safety and health approved by OSHA, or a similar program

approved by MoDOLIR which is at least as stringent as an approved OSHA program, as required

under Subsection 292.675.2 RSMo. All employees are required to complete the program within

SIXTY (60) CONSECUTIVE CALENDAR DAYS of beginning work under this contract. The

successful bidder shall also require all subcontractors under the contractor to provide the ten-hour

training program required under Subsection 292.675.2 RSMo. to such subcontractors’ on-site

employees.

Bid security in the amount of five (5%) percent of the Base Bid offered by the bidder as indicated

on the Bid Proposal form shall accompany the bid submittal. Bid security shall be in the form of

a bank draft or certified check drawn upon a responsible, solvent bank and payable to the City or

a satisfactory Bid Bond executed by the bidder and by a good and sufficient surety authorized to

do business in Missouri.

The City will affirmatively assure that in any contract entered into pursuant to this Notice to

Contractors, qualified minority business enterprises will be afforded full opportunity to submit

bids and will not be discriminated against on the grounds of race, color, religion, sex, age,

disability, familial status, national origin or political affiliation. If you are a person that requires

an accommodation or desires more information, please call 314-428-4321 or RELAY MISSOURI

1-800-735-2966 TDD not later than 5:00 P.M. on the last day proceeding the last day for accepting

bids. Offices are open between 8:00 A.M. and 5:00 P.M. Monday through Friday.

The City intends to award a contract for the Project based on the bid that, in the City’s sole

discretion, best meets the interests and requirements of the City. The City reserves the right in the

City’s sole discretion to reject any and all bids, to waive technicalities or deficiencies in any or all

bids, to negotiate with any or all bidders or others for more favorable terms or prices, and to award

a contract to other than the bidder submitting the lowest cost bid proposal, with or without

negotiation. The City reserves the right not to open a sole bid. Work shall continue uninterrupted

according to the Specifications.

RFP - On-Call Supportive Urban Forest Tree Care Services

Bid Package: 2026-03 - Date Issued: March 18, 2026

Page 4 of 89

SECTION 3. INSTRUCTIONS TO BIDDERS

The City of Overland ("the City") is requesting proposals from experienced and qualified service

providers ("Contractor") for the purpose of providing on-call supportive urban forest tree care

services throughout the City of Overland, Missouri in accordance with the specifications contained

within.

The City has established special and specific qualifications for the proposals to assure quality of

the provided service. The Contractor shall possess skill and experience to perform quality work as

solely determined by the City, which qualifies it to provide on-call supportive community tree care

services as detailed and specified.

3.1 GENERAL

3.1.1

All work shall be completed in accordance with the specifications for the same,

relating to the performance of such service.

3.1.2

The Bid Documents are on file at Overland City Hall, 9119 Lackland Road,

Overland, MO 63114.

3.1.3

An electronic version of this RFP is available on the City’s website:

https://www.overlandmo.org/bids.aspx

3.1.4

For general information regarding the request for proposal please contact Mr.

Jason McConachie, City Administrator, via email at

jmcconachie@overlandmo.org.

Please include the phrase "TREE CARE SERVICES" in the subject line of

the email.

Questions or requests for interpretation submitted via phone or voicemail will

NOT be answered.

3.1.5

Proposals will be accepted until 9:30 A.M. (PREVAILING LOCAL TIME)

WEDNESDAY, APRIL 15, 2026.

3.1.6

Bids may be delivered in person, by carrier, or by mail. It is the sole

responsibility of the vendor to see that his/her proposal is received prior to the

due date. Bids submitted via email or bids submitted after the submittal

deadline will NOT be considered.

3.1.7

Four (4) copies of the proposal should be submitted in a sealed envelope clearly

marked "TREE CARE SERVICES" with the name of the firm and with the

date and time of the bid opening.

RFP - On-Call Supportive Urban Forest Tree Care Services

Bid Package: 2026-03 - Date Issued: March 18, 2026

Page 5 of 89

Commodity Codes

• NAICS 115310Support Activities for Forestry
• NAICS 561730Landscaping Services

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