Project Information

Bid Title

Energy Services Program

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

May 6, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

26023

Original Source

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Bid Documents

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Project Description

Bid Number:	26023
Bid Title:	Energy Services Program
Category:	Financial Services
Status:	Open

Description: The City of Gainesville, Georgia seeks specific qualifications from companies approved by the National Association of Energy Services Companies (NAESCO) to operate as Energy Services Companies (ESCOs). Gainesville, Georgia is looking for a company capable of providing a comprehensive city-wide energy management program for all facilities owned and/or managed by Gainesville, Georgia pursuant to O.C.G.A. §§ 50-37-1 et seq. Gainesville, Georgia shall negotiate and execute a professional development agreement with the selected firm for the conduct of an investment grade energy audit. Publication Date/Time: 5/6/2026 8:00 AM Closing Date/Time: 6/10/2026 2:00 PM Pre-bid Meeting: May 21, 2026 at 10:00am Related Documents: RFQ 26023 Energy Services Program

Attachment Preview

City of Gainesville

REQUEST FOR QUALIFICATIONS

RFQ No. 26023

Energy Services Program

Proposal Release:

Pre-Proposal Meeting (Mandatory):

Proposal Questions Deadline:

Proposal Due Date:

May 6, 2026

May 21, 2026 at 10:00 AM

May 29, 2026 at 2:00 PM

June 10, 2026 at 2:00 PM

Postal Return

Address:

City of Gainesville

Purchasing Office

P.O. Box 2496

Gainesville, GA 30503

Courier Delivery

Address:

City of Gainesville

Purchasing Office

300 Henry Ward Way, Room 201

Gainesville, GA 30501

City of Gainesville

REQUEST FOR QUALIFICATIONS

RFQ No. 26023

Energy Services Program

OVERVIEW & PURPOSE

The City of Gainesville, Georgia seeks specific qualifications from companies approved by the National Association of

Energy Services Companies (NAESCO) to operate as Energy Services Companies (ESCOs). Gainesville, Georgia is looking

for a company capable of providing a comprehensive city-wide energy management program for all facilities owned

and/or managed by Gainesville, Georgia pursuant to O.C.G.A. §§ 50-37-1 et seq. Gainesville, Georgia shall negotiate

and execute a professional development agreement with the selected firm for the conduct of an investment grade

energy audit.

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this project must be directed to the

Administrative Services Department correspondent listed below:

Kevin Hutcheson

PO Box 2496,

300 Henry Ward Way

Suite 201

Gainesville, GA. 30503

KHutcheson@gainesvillega.gov

Unauthorized contact regarding the proposal with other Gainesville City employees may result in disqualification. Any

oral communications will be considered unofficial and non-binding on the City of Gainesville. Vendors should rely only

on written statements issued by the proposal correspondent.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the proposal correspondent named above. Questions must be received

by May 29, 2026 at 2:00 PM. A list of questions and answers will be provided to all known proposers and by request.

Requests may be made to the proposal correspondent named above. One (1) original and (3) copies of this proposal

must be submitted to allow for evaluation. Proposals must be clearly marked on the outside of the package:

ACKNOWLEDGEMENT OF AMENDMENTS

Receipt of any amendment to this RFQ shall be acknowledged, in writing, and shall be submitted with the Proposal.

PROPOSAL RESPONSE DATE AND LOCATION

The Administrative Services department must receive the vendor’s proposal in a sealed envelope, in its entirety, not

later than 2:00 PM, Eastern Standard Time in Gainesville, Georgia on June 10, 2026. Proposals arriving after the

deadline will be returned unopened to their senders. All proposals and accompanying documentation will become the

property of the City of Gainesville and may not be returned.

Energy Services Program

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility for

delays caused by any delivery service. Postmarking by the due date will not substitute for actual proposal receipt.

Late proposals will not be accepted nor will additional time be granted to any vendor. Proposals may not be

delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:

Proposal Release:

May 6, 2026

Mandatory Pre-Proposal Conference:

May 21, 2026 at 10:00 AM

Proposal Questions Deadline:

May 29, 2026 at 2:00 PM

Proposal Due Date:

June 10, 2026 at 2:00 PM

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville reserves the

right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it

is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to

be in the best interest of the City of Gainesville. Award may be made by item number or in total. Determination of best

response to proposal will be the sole judgment of the City of Gainesville. Proposals shall remain valid for ninety days

from the date of proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all proposals at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a proposal and also submits a proposal of their

own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice of unethical

or immoral business practices. Any vendor associated with this practice may be banned from doing business with

the City of Gainesville for up to three years.

MODIFICATION OF PROPOSALS

Any clerical mistake that is patently obvious on the face of the proposal may, subject to the limitations described

below, be corrected upon written request and verification submitted by the proposers. A nonmaterial omission in a

proposal may be corrected if the Administrative Service Department determines that correction to be in the City’s

best interest. Omissions affecting or relating to any of the following shall be deemed material and shall not be

corrected after Proposal opening:

(1) Any required Insurance

(2) Vendor Packet

PROPOSER’S RESPONSIBILITY

When determining whether a proposer is responsible, or when evaluating a proposal, the following factors may be

considered, any one of which will suffice to determine whether a proposer is responsible or the proposal is the most

advantageous to the City:

• The ability, capacity and skill of the proposer to perform the contract or provide the equipment and/or

service required.

• The character, integrity, reputation, judgment, experience and efficiency of the proposer.

• Whether the proposer can perform the contract within the time specified.

• The quality of performance of previous public and private contracts or services, including, but not limited

to, the proposer’s failure to perform satisfactorily or complete any written contract. The City’s termination

for default of a previous contract with a proposer, within the past three years, shall be deemed to be such

a failure.

• The previous and existing compliance by the Proposer with laws relating to the contract or service.

• Evidence of collusion with any other Proposers, in which case colluding proposers will be restricted from

submitting further proposals on the subject project or future proposals, for a period not less than three

years.

• The proposer has been convicted of a crime of moral turpitude or any felony, excepting convictions that have

been pardoned, expunged or annulled, whether in this state, in any other state, by the United States, or in a

foreign country, province or municipality. Proposer shall affirmatively disclose to the City all such convictions,

especially of management personnel or the proposers as an entity, prior to notice of award or execution of a

contract, whichever comes first. Failure to make such affirmative disclosure shall be grounds, in the City’s

sole option and discretion, for termination for default subsequent to award or execution of the contract.

• If the proposer will be unable, financially or otherwise, to perform the work.

• At the time of the proposal opening, the proposer is not authorized to do business in the state of Georgia, or

otherwise lacks a necessary license, registration or permit.

• Any other reason deemed proper by the city.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply products and/or services to the City of Gainesville, the City of

Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The vendor

agrees to make no reference to the City of Gainesville in any literature, promotional material, brochures, sales

presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY PROPOSAL MATERIAL

Any information contained in the proposal that is proprietary will be neither accepted nor honored. All information

contained in this proposal is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request becomes the property of the City of Gainesville. Selection or

rejection of a response does not affect this right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor. The release

of this proposal does not compel the City of Gainesville to purchase.

COST OF PREPARING PROPOSALS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of proposals

and demonstrations submitted in response to this proposal.

NUMBER OF PROPOSAL COPIES REQUIRED

Vendors are to submit one (1) original Proposal and three (3) copies.

ADDENDA

Proposers are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to submitting

a proposal. The address is http://www.gainesville.org/purchasing

PROPOSAL AWARD AND EXECUTION

The City will select the proposal that, in its sole discretion, is the most responsive and responsible proposal to the

City. The City reserves the right to make any award without further discussion of the proposal submitted. The

specification may be altered by the City of Gainesville based on the vendor’s proposal and an increase or reduction of

services with the manufacturer may be negotiated before proposal award and execution.

Should the owner require additional time to award the Contract, the time may be extended by the mutual agreement

between the Owner and the successful Bidder. If an award of Contract has not been made within ninety days from

the Bid date or within the extension mutually agreed upon, the Bidder may withdraw the Bid without further liability

on the part of either party.

LOCAL VENDOR PREFERENCE

Local Vendor means a bidder or offeror which operates and maintains a brick-and-mortar business, i.e., a physical

business address, within the city limits of the City of Gainesville, has a current business license, has paid in full all real

and personal taxes owed the City, is considered a vendor in good standing with the City and can obtain an active

vendor status.

A local vendor may receive an opportunity to match for purchases, bids, proposal or contracts over $20,000 and less

than $150,000. The local vendor may be given an opportunity to match the lowest price proposal, if the quotation or

bid of the local vendor is within 3% of the lowest price proposal by a non-local vendor.

In the event a local vendor matches the lowest price proposal, including all other terms, quality, services and

conditions, then the local vendor shall be awarded the contract.

In the event the price proposal of more than one local vendor is within 3% of the lowest overall price proposal of a

non-local vendor, the local vendor with the lowest proposal will be given the first opportunity to match the lowest

overall price proposal. If this local vendor declines to match the price proposal, then the local vendor with the next

lowest bid within 3% will be given the opportunity to match the lowest proposal. This process will continue with all

local vendors having proposal within 3% of the lowest overall bid by a non-local vendor.

Policy to be stated. This policy shall be so stated in all applicable solicitations.

Exemptions. This provision does not apply to public works construction projects or road projects pursuant

to the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).

Commodity Codes

• NAICS 541330Engineering Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services
• NAICS 541990All Other Professional, Scientific, and Technical Services

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