Project Information

Bid Title

Mast Arm Poles 03-1265 NC133 CH @ Parmale Rd

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Jun 8, 2026

Closing Date

Jun 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

54-JJ-PR31578

Original Source

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Bid Documents

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Project Description

Solicitation Number:	54-JJ-PR31578
Project Title:	Mast Arm Poles 03-1265 NC133 CH @ Parmale Rd
Description:	The purpose of this Invitation for Bid (IFB) is to obtain pricing and award a contract to a qualified vendor to provide Mast Arm Poles as herein specified for the North Carolina Department of Transportation (NCDOT)/Traffic Services Unit Division 3. The NCDOT Traffic Services Unit is involved in managing traffic and travel information for the state. They provide real-time updates on accidents, congestion, traffic cameras, work zones, and other road conditions.
Opening Date:	6/18/2026 2:00 PM
Posted Date:	6/8/2026
Status:	Open
Department:	DEPARTMENT OF TRANSPORTATION

Solicitation Number * 54-JJ-PR31578	Department DEPARTMENT OF TRANSPORTATION	Status Reason Open
Opening Date 2026-06-18T14:00:00.0000000	Posted Date * 2026-06-08T14:45:37.0000000Z	Primary Commodity Code Exterior lighting fixtures and accessories
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Jason James
Description The purpose of this Invitation for Bid (IFB) is to obtain pricing and award a contract to a qualified vendor to provide Mast Arm Poles as herein specified for the North Carolina Department of Transportation (NCDOT)/Traffic Services Unit Division 3. The NCDOT Traffic Services Unit is involved in managing traffic and travel information for the state. They provide real-time updates on accidents, congestion, traffic cameras, work zones, and other road conditions.

Attachment Preview

STATE OF NORTH CAROLINA

Department of Transportation

Invitation for Bid #: 54-JJ-PR31578

Mast Arm Poles 03-1265 NC133 CH @ Parmale Rd

Date Issued: June 8, 2026

Bid Opening Date: June 18, 2026

At 2:00 PM ET

Direct all inquiries concerning this IFB to:

Jason James

Procurement Specialist III

Email: jsjames@ncdot.gov

Phone: (919)707-2617

STATE OF NORTH CAROLINA

Invitation for Bid #

54-JJ-PR31578

______________________________________________________

For internal State agency processing, including tabulation of bids, provide your company’s eVP (Electronic Vendor

Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This

page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available

for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so shall be sufficient cause to reject your bid.

___________________________________________________

Vendor Name

______________________________

Vendor eVP #

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP (Electronic Vendor

Portal). If you do not have a Vendor number, register at https://evp.nc.gov/SignIn

Electronic responses ONLY will be accepted for this solicitation.

Ver. 11/2025

STATE OF NORTH CAROLINA

Department of Transportation

Refer ALL Inquiries regarding this IFB to:

Jason James

jsjames@ncdot.gov

Using Agency: Department of Transportation

Requisition No.: PR31578

Invitation for Bids # 54-JJ-PR31578

Bids will be publicly opened: June 18, 2026

Commodity No. and Description: 391116 Electrical lighting fixtures and

accessories

EXECUTION

In compliance with this Invitation for Bids (IFB), and subject to all the conditions herein, the undersigned Vendor offers and agrees to furnish

and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

 this bid is submitted competitively and without collusion (G.S. 143-54),

 that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations of Chapter

78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and

 it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

 it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded

from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-Contractors for any Contract awarded as a result

of this IFB, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement for each employer

with more than 25 employees in North Carolina to verify the work authorization of its employees through the federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements concerning

fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection with performance of

any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the preparing plans,

specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or supervising delivery of the public

Contract of any gift from anyone with a Contract with the State, or from any person seeking to do business with the State. By execution of

this bid response to the IFB, the undersigned certifies, for Vendor’s entire organization and its employees or agents, that Vendor are not

aware that any such gift has been offered, accepted, or promised by any employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA GENERAL

TERMS AND CONDITIONS incorporated herein. These documents can be accessed from the ATTACHMENTS page within this document.

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late bids cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER:

TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

Ver: 11/2025

1

Bid Number: 54-JJ-PR31578

Vendor: ____________________________________

VALIDITY PERIOD

Offer shall be valid for at least sixty (60) days from date of bid opening, unless otherwise stated here: _____ days, or if extended by mutual

agreement of the parties. Any withdrawal of this offer shall be made in writing, effective upon receipt by the agency issuing this IFB.

BID ACCEPTANCE

If your bid is accepted, all provisions of this IFB, along with the written results of any negotiations, shall constitute the written agreement

between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein and shall apply.

Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded this ____ day of _______________, 20____, as indicated

on the attached certification, by ______________________________________________________

(Authorized Representative of Department of Transportation)

Ver: 11/2025

2

Bid Number: 54-JJ-PR31578

Vendor: ____________________________________

1.0

PURPOSE AND BACKGROUND .......................................................................................... 5

2.0

GENERAL INFORMATION .................................................................................................... 5

2.1 INVITATION FOR BID DOCUMENT....................................................................................... 5

2.2 E-PROCUREMENT FEE ........................................................................................................ 5

2.3 NOTICE TO VENDORS REGARDING IFB TERMS AND CONDITIONS ................................ 5

2.4 IFB SCHEDULE ..................................................................................................................... 5

2.5 BID QUESTIONS ................................................................................................................... 6

2.6 BID SUBMITTAL .................................................................................................................... 6

2.7 BID CONTENTS..................................................................................................................... 7

2.8 ALTERNATE BIDS ................................................................................................................. 7

2.9 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................ 7

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS.................................................. 7

3.1 METHOD OF AWARD............................................................................................................ 7

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION......... 8

3.3 BID EVALUATION PROCESS................................................................................................ 8

3.4 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................. 9

3.5 INTERPRETATION OF TERMS AND PHRASES ................................................................... 9

4.0

REQUIREMENTS................................................................................................................... 9

4.1 PRICING .............................................................................................................................. 10

4.2 PRODUCT IDENTIFICATION............................................................................................... 10

4.3 TRANSPORTATION AND IDENTIFICATION ....................................................................... 10

4.4 SHOP/SUBMITTAL DRAWINGS .......................................................................................... 10

4.5 DELIVERY............................................................................................................................ 10

4.6 WARRANTY ......................................................................................................................... 10

4.7 HUB PARTICIPATION.......................................................................................................... 11

4.8 VENDOR’S REPRESENTATIONS ....................................................................................... 11

4.9 FINANCIAL STABILITY ........................................................................................................ 11

4.10 AGENCY INSURANCE REQUIREMENTS MODIFICATION ................................................ 11

4.11 APPROVED PRODUCT LIST............................................................................................... 11

4.12 SUBCONTRACTORS........................................................................................................... 11

4.13 SUSTAINIBILITY EFFORTS ................................................................................................ 12

5.0

PRODUCT SPECIFICATIONS ............................................................................................. 12

SPECIFICATIONS................................................................................................................ 12

5.2 CERTIFICATION AND SAFETY LABELS............................................................................. 12

5.3 DEVIATIONS........................................................................................................................ 12

6.0

CONTRACT ADMINISTRATION.......................................................................................... 12

6.1 CONTRACT MANAGER....................................................................................................... 12

6.2 CONTINUOUS IMPROVEMENT .......................................................................................... 13

6.3 ACCEPTANCE OF WORK ................................................................................................... 13

6.4 INVOICES ............................................................................................................................ 13

6.5 DISPUTE RESOLUTION ...................................................................................................... 14

6.6 PRODUCT RECALL ............................................................................................................. 14

6.7 CONTRACT CHANGES ....................................................................................................... 14

7.0

ATTACHMENTS .................................................................................................................. 15

Ver: 11/2025

3

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