Project Information

Bid Title

BID NOTICE: NINETY-SIX (96) TYPE A LUMINAIRES PROJECT NO 4964

Issuing Agency

City of Minot

Location

North Dakota

Published Date

Jan 2, 2026

Closing Date

Jan 21, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	BID NOTICE: NINETY-SIX (96) TYPE A LUMINAIRES PROJECT NO 4964
Category:	City Clerk
Status:	Open

Description: N O T I C E   T O   B I D D E R S The City Clerk of the City of Minot will receive sealed bids at their office at City Hall until 10:00 AM on Wednesday, January 21, 2026, for furnishing the City of Minot the following: “Ninety-Six (96) Type A Luminaires” “Project No. 4964” Specifications and general instructions to bidders are available in the Engineering Office at 1025 31st St SE or on the City of Minot webpage at www.minotnd.gov/bids.aspx. The bid envelope shall be plainly marked: “Ninety-Six (96) Type A Luminaires” “Project No. 4964” The City Council of the City of Minot reserves the right to reject any or all bids and to award the contract as it deems to be in the best interest of the City of Minot. The City of Minot is a Title VI community, and the Supplier must be in compliance with Appendix A and Appendix E of the City of Minot Title VI Assurances. Each bid must be accompanied by a bidder's bond in the amount of five percent (5%) of the bid and must be in a separate envelope marked “bid bond” and attached to the outside of the bid. Bidders are invited to be present in the Council Chambers at City Hall, #10 3rd Ave SW, Minot ND for the opening of bids. The City of Minot is committed to providing non-discriminatory service. Title VI assures that no person or group of persons may, on the grounds of race, color, national origin, sex, age or disability, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any and all programs or activities administered by the City. The City of Minot will consider every request for reasonable accommodation to provide: an accessible meeting facility or other accommodation for people with disabilities, language interpretation for people with limited English proficiency (LEP), and translations of written material necessary to access City of Minot programs and information. Appropriate provisions will be considered when the City of Minot is notified at least 10 days prior to the meeting date or the date the written material translation is needed. To request accommodations, contact the City of Minot Title VI and ADA Coordinator, at 701-857-4753. TTY users may use Relay North Dakota at 711 or 1-800-366-6888. Mikayla McWilliams City Clerk Publication Date/Time: 1/2/2026 12:00 AM Publication Information: Minot Daily News January 2nd and 9th Closing Date/Time: 1/21/2026 10:00 AM Submittal Information: Submit to City Clerk Related Documents: 4964 - Type A Luminaires Specs

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GENERAL BID SPECIFICATIONS

CITY OF MINOT, ND 58701

Every bid must be accompanied by a bidder's bond in the amount of 5% of the total bid.

Bonds of the unsuccessful bidders will be returned and the bond of the successful bidder

will be held as a guaranty that the terms of the bid will be complied with.

The City of Minot is exempt from state and federal excise and sales taxes and no amount

for such taxes are to be included in the bid price. The attached bid proposal form is to be

used in submitting the bid.

The City Council reserves, to itself, the right to reject any or all bids and to award the

contract as it deems necessary and in the best interest of the City of Minot. The City of

Minot is a Title VI community, and the Bidder must be in compliance with Appendix A and

Appendix E of the City of Minot Title VI Assurances.

The City of Minot is committed to providing non-discriminatory service. Title VI assures

that no person or group of persons may, on the grounds of race, color, national origin,

sex, age or disability, be excluded from participation in, be denied the benefits of, or be

otherwise subjected to discrimination under any and all programs or activities

administered by the City.

The City of Minot will consider every request for reasonable accommodation to provide:

 an accessible meeting facility or other accommodation for people with

disabilities,

 language interpretation for people with limited English proficiency (LEP), and

 translations of written material necessary to access City of Minot programs and

information.

Appropriate provisions will be considered when the City of Minot is notified at least 10

days prior to the meeting date or the date the written material translation is needed. To

request accommodations, contact the City of Minot Title VI and ADA Coordinator, at

701-857-4753. TTY users may use Relay North Dakota at 711 or 1-800-366-6888.

Delivery of equipment or services contained in the proposal are to be made to the Public

Works Building (1025 31st St. SE), and the price is to be FOB, Minot, North Dakota. An

estimate of the delivery date is to be made on the bid.

All envelopes must be sealed and marked plainly:

“Bid for Ninety-Six (96) Type A Luminaires”

“Project No. 4964”

Bids will be opened in the Council Chambers at City Hall, #10 3rd Ave SW, Minot, North

Dakota at 10:00 AM on Wednesday, January 21, 2026. Bids received after this time will

be returned, unopened, to the bidder. Bidders are invited to be present at the opening

of bids.

CITY OF MINOT SPECIFICATIONS

NINETY-SIX (96) TYPE A LUMINAIRES

TRAFFIC DIVISION

JANUARY 2026

GENERAL

The units to be furnished under this specification are to the be the manufacturer’s newest

and latest models. If any supplier is unable to meet any of the specifications, it is to state

in its bid proposal all deviations from the specifications. Any deviation will be considered

as to its cost in relation to necessity. The City of Minot reserves the right to reject any or

all bids as it deems to be in the best interest of the City. The successful bidder is to

submit a copy of the order sheet, to the Traffic Engineer, for written approval

prior to ordering the unit.

LUMINAIRE SPECIFICATIONS

Brand:

Holophane or Approved Equivalent

Housing Style:

PTUE3 / Utility Taft LED Post Top or Approved Equivalent

Finish:

Low Copper Cast Aluminum and Finished with Corrosion

Resistant Super Durable Power Coat Paint, Scibe Creepage

Rate of 8 (per ASTM D1654) after 5,000 hours exposure to

salt fog chamber (operated per ASTM B117)

Mounting Style:

Integral Slip Fitter for Nominal 3-Inch Tall Tenon by

Diameter 2-7/8 Inch to 3-1/8 Inch.

Width:

16-3/4 Inch Diameter

Height:

30-1/2 Nominal Height

Operating Temperature: -40° C to +40° C

Driver Life:

Greater than 100,000 Hours

Lumens:

between 4,900 to 5,000

Watts:

40

Color Temperature:

30K / 3000K CCT

Voltage:

MVOLT / 120-277V

Optical Distribution: GL3 / Glass Refractor Type 3 or Approved Equivalent

Color:

Black

Finial:

Ball

Adjustable Output:

AO Field Adjustable Lumen Output

Prewire Lead:

Warranty:

None

Manufacturer’s Standard Warranty

2

CITY OF MINOT BID PROPOSAL

NINETY-SIX (96) TYPE A LUMINAIRES

TRAFFIC DIVISION

JANUARY 2026

The City of Minot is a municipal government and is tax exempt. Proposals are not to include

sales tax or other applicable taxes. The tax-exempt number is E4351.

Quantity Units Description

Unit Price

Line Total

96

EA Streetlight Luminaire

__________

________

1

LS Freight

(Include shipping

expenses)

__________

________

Cost Proposal

__________________

In submitting this bid, it is understood that the contract will be awarded on the basis of

lowest and best bid, that the right to reject any and all bids is reserved by the owner, and

it is agreed that this bid may not be withdrawn within 60 days after actual date of the

opening. Payment will be made within 30 days after acceptance of the unit.

The bidder hereby certifies: (a) that this bid is genuine and is not made in the interest of

or on behalf of any undisclosed person, firm or corporation and is not submitted in

conformity with any agreement or rules of any group, association, organization or

corporation; (b) that he has not directly or indirectly induced or solicited any other bidder

to put in false or sham bid; (c) that he has not solicited or induced any person, firm or

corporation to refrain from bidding; (d) that he has not sought by collusion or otherwise

to obtain for himself any advantage over any other bidder or over the owner; and (e) that

the supplier is in compliance with Appendix A and Appendix E of the City of Minot Title VI

Assurances.

__________________________

Signature

__________________________

Address

__________________________

Company Name

__________________________

Phone and Fax Number

__________________________

Date

__________________________

Estimated Material Delivery Date

3

Commodity Codes

• NAICS 541611Administrative Management and General Management Consulting Services

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