Project Information

Bid Title

Water Softeners for Food Services

Issuing Agency

Polk County Public Schools Facilities and Operations

Location

Florida

Published Date

May 22, 2026

Closing Date

Jun 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

4123AM

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Main

Agency
Marion County School Board Purchasing

Status
Active

Fiscal Year
2026

Primary Contact
Ashley Clayton-Miller

Title
Water Softeners for Food Services

Secondary Contact
Michelle Fritz

Number
4123AM

Tertiary Contact
Rick Collins

Type
Request for Proposal

Department
Purchasing

Online Submissions
Yes

Project Estimate

Piggyback Solicitation
No

Insurance Required
Yes

Bid Bond Required
No

Bid Bond Amount

Performance Bond Required
No

Performance Bond Amount

Construction Bond Required
No

Construction Bond Amount

Scope of Services
The School Board of Marion County, Florida seeks to award a qualified firm to provide materials, installation, and repair of water softener equipment for the Food and Nutrition Services Department to twelve (12) campus Cafeterias and additional locations as needed.
The awarded vendor is responsible for providing all necessary equipment, materials, and labor required for the installation and commissioning of the systems. Units will be installed in close proximity to the campus kitchen at each location. The site of installation at each campus is dependent on the campus structure. Water softener unit installation sites may include an interior or outdoor location at each campus.
Water softener equipment will be purchased from the awarded vendor by the Marion County School Board and will not be leased.
The water softener equipment will be integrated into existing plumbing by the awarded vendor. Electrical, carpentry services, and additional plumbing services required for installation of equipment will be performed by the District’s Maintenance Department; these services shall be coordinated through the Marion County School Board Food and Nutrition Services. Awarded vendor shall ensure all units and related work follows all applicable codes.
Once units are installed and functioning, the awarded vendor will sample and analyze water monthly at each site for twelve (12) months to monitor the effectiveness of the softening units; water analysis may be requested on an as-needed basis.

Dates(All times are listed as EST )

Broadcast Date
5/22/2026 4:00 PM EST

Question End Date
6/2/2026 2:00 PM EST

Sample Due Date

Due Date
6/10/2026 2:00 PM EST

Bid Opening Date

Question End Date Reminder Notification
2 Day(s)

Sample Due Date Reminder Notification
0 Day(s)

Due Date Reminder Notification
3 Day(s)

Pre-Bid Meetings

Total: 0 (All times are listed as EST )

Date

Time

Mandatory

Location

Shortlist Meeting

Total: 0 (All times are listed as EST )

Date

Time

Location

Documents

Total: 4

Type	Name	Description	File Type
Request for Proposal	RFP 4123AM WATER SOFTENERS FOR FOOD SERVICES.pdf	RFP 4123AM WATER SOFTENERS FOR FOOD SERVICES	PDF
Request for Proposal	MCSB RFP 4123AM Cost Proposal Form.xlsx	MCSB RFP 4123AM Cost Proposal Form	Excel
Request for Proposal	Exhibit A. RFP 4123AM Site Water Test Results 2025.pdf	Exhibit A. RFP 4123AM Site Water Test Results - 2025	PDF
Request for Proposal	Exhibit B. Current District Contract Template for reference only.pdf	Exhibit B. Current District Contract Template (for reference only)	PDF

Quote/Bid

Zones
Total: 0

Zone

Groups
Total: 0

Group

Quote/Bid Items

Total: 0

#

Required

Group

Make

Model

Description

Quantity

Unit of Measure

Price/ Percent

Type

Additional Quote/Bid Items Fields

Display Options Spreadsheet Section	No	Display Image and Specifications Hyperlink Fields	No
Display Build Sheet File Upload Field	No	Display Options File Upload Field	No
Require Build Sheet File to be Uploaded	No	Require Options File to be Uploaded	No
Display Lead Time Field	No	Display Standard Packaging Field	No

Delivery Date
None

Required Files to be Uploaded by the Vendor
None

Shipping
None

Terms and Conditions
None

Include Shipping in Price of Items
No

Display Bid Tabulation to Vendors
No

Display Vendor Submissions to Vendors
No

View Vendor Submissions while Bid Solicitation is Active
No

Allow Options File to be Updated after Due Date
No

Allow Post Due Date Submission
No

Questions & Answers

Total: 0

Question

Date Asked

Answer

Date Answered

Commodity Codes

Total: 6

Code	Description
[045-95]	Water Softeners, Household
[175-95]	Water Purification Apparatus and Treatments (For Distilled, Reagent Water, etc.)
[670-86]	Water Filtration, Conditioning, and Purification Equipment for the Office and Home
[670-93]	Water Softening Equipment, Commercial (Also see 890-85)
[890-85]	Water Softening Equipment, Ion Exchange Type (Also See 670-92,93)
[890-87]	Water Treatment Equipment (Not Otherwise Classified)

Publications

Total: 0

Publication

Date

Commodity Codes

• NAICS 221310Water Supply and Irrigation Systems
• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 722310Food Service Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.