Project Information

Bid Title

RFP Bid NO. 26-01 Wastewater Treatment Plant Modifications

Issuing Agency

City of Huntsville

Location

Texas

Published Date

Dec 4, 2025

Closing Date

Jan 5, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-01

Original Source

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Bid Documents

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Project Description

Bid Number:	26-01
Bid Title:	RFP Bid NO. 26-01 Wastewater Treatment Plant Modifications
Category:	City Solicitations
Status:	Open

Publication Date/Time: 12/4/2025 8:00 AM Publication Information: RFP Bid NO. 26-01 Wastewater Treatment Plant Modifications Closing Date/Time: 1/5/2026 2:00 PM Submittal Information: Paper (Sealed Bids) Bid Opening Information: 448 State Hwy 75N Huntsville Pre-bid Meeting: 12/10/2025 or 12/15/2025 Contact Person: Lucy Gonzalez purchasing@huntsvilletx.gov Download Available: Yes Fee: No Business Hours: 8:00 A.M. - 5:00 P.M. Plan Holders List: N/A Related Documents: RFP Bid NO. 26-01 Wastewater Treatment Plant Modifications

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City of Huntsville

448 State Hwy 75 N

Huntsville, Texas 77320

Lucy Gonzalez

Phone: 936-291-5495

Email: purchasing@huntsvilletx.gov

REQUEST FOR PROPOSALS (RFP) NO. 26-01

“Wastewater Treatment Plant Modifications”

RETURN SEALED RFP:

City of Huntsville

City Secretary

448 State Hwy 75 N

Huntsville, Texas 77340

Sealed solicitations shall be received no later than:

2:00 P.M., Central Time

January 5, 2026

MARK ENVELOPE: “Solicitation Packet 26-01”

ALL PAGES MUST BE INITIALED AND RETURNED,

IF NOT BID MAY BE REJECTED.

Table of Contents

Tentative Schedule of Events ......................................................................................................................... 2

Introduction..................................................................................................................................................... 2

General Instructions........................................................................................................................................3

Proposal Submittals .................................................................................................................................... 3

Award ......................................................................................................................................................... 4

Terms of Contract ....................................................................................................................................... 4

Contract Changes........................................................................................................................................4

Termination of Contract ............................................................................................................................. 4

Special Terms & Conditions.......................................................................................................................5

Written Modification .................................................................................................................................. 5

Qualification of Vendor .............................................................................................................................. 5

Addenda & Interpretations ......................................................................................................................... 5

Safety Standards & Accident Prevention ................................................................................................... 5

Deviation From Requirements....................................................................................................................6

Bid Bond ..................................................................................................................................................... 6

Performance and Payment Bond ................................................................................................................ 6

Bond Information........................................................................................................................................6

Liquidated Damages ................................................................................................................................... 6

Laws and Regulations ................................................................................................................................. 7

Davis-Bacon Act.........................................................................................................................................7

Evaluation ................................................................................................................................................... 7

Additional Considerations .......................................................................................................................... 8

Scope of Services............................................................................................................................................8

Background ................................................................................................................................................. 8

Scope of Work ............................................................................................................................................ 9

Summary ................................................................................................................................................. 9

Submittals ............................................................................................................................................... 9

Bid # 26-01 Page 1 of 33 Firm Name:____________________________ Initials:________

Product Quality Assurance ..................................................................................................................... 9

Warranty ................................................................................................................................................. 9

Design ................................................................................................................................................... 10

Components .......................................................................................................................................... 10

Electrical, Controls, Instrumentation .................................................................................................... 11

Testing .................................................................................................................................................. 11

Site Visit ....................................................................................................................................................... 11

Required Forms (TAB 2)..............................................................................................................................12

Vendor’s Information ............................................................................................................................... 12

Conflict of Interest .................................................................................................................................... 13

Certificate of Interested Parties Form 1295..............................................................................................15

Israel Verification Form ........................................................................................................................... 17

Iran, Sudan and Foreign Terrorist Organizations Verification Form ....................................................... 18

Firearm Verification Form........................................................................................................................19

Prohibition of Contracts Discriminating Against Energy, & Energy Company Boycott Verification

Form.......................................................................................................................................................... 20

Critical Infrastructure Verification Form..................................................................................................21

Texas Public Information Act Verification Form.....................................................................................22

Insurance Requirements............................................................................................................................23

Non-Collusion Affidavit ........................................................................................................................... 24

Certification Regarding Lobbying ............................................................................................................ 25

Cost Proposal (TAB 6) ................................................................................................................................. 26

References (TAB 7) ...................................................................................................................................... 27

Proposal Terms & Conditions ...................................................................................................................... 28

No-Response Statement ................................................................................................................................ 33

Tentative Schedule of Events

• December 4, 2025 – Release Solicitation

• December 6 and December 13, 2025 – Legal Advertisement

• December 10 or December 15, 2025, 10:30 A.M. – Mandatory Site Visit

• December 17, 2025 – Questions Due to Purchasing Department

• December 19, 2025 – Final Addendum Issued

• January 5, 2026, 2:00 P.M. – Public Solicitation Opening

• January 7-12, 2025 – Evaluation Committee Review

• January 7-12, 2025 – Interviews / Presentations (if requested)

• January 2026 – Award Preparation

Introduction

The City of Huntsville is issuing a solicitation for modifications to the AJ Brown Wastewater Treatment

Facility. The intention of these modifications is to enhance the operational efficiency and reliability of

the existing lift station. This effort supports the city’s continued commitment to maintaining and

upgrading municipal infrastructure to ensure effective wastewater management. The contract seeks a

qualified Vendor with strong experience in comparable projects who can deliver innovative, cost-

effective solutions that represent the best overall value to the City.

Bid # 26-01 Page 2 of 33 Firm Name:____________________________ Initials:________

General Instructions

Sealed proposal packets must be delivered to Attention of:

City Secretary, City of Huntsville, 448 State Hwy 75 N, Huntsville, TX 77320.

Proposal Packets must be received by

January 5, 2026 at 2:00 P.M. Central Time

It is the sole responsibility of each Vendor to have the proposal at the designated location prior to the

deadline date and time. Each proposal must be sealed in an envelope that is clearly marked “Solicitation

Packet 26-01”. All late packets will be returned to the Vendor unopened when properly marked. Public

reading is scheduled to be held at the date and time listed above at City Service Center, 448 State Hwy 75

N Huntsville, Texas. You are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via e-mail at

purchasing@huntsvilletx.gov.

Proposal Submittals

Vendors submitting a proposal do so entirely at their expense. There is no expressed or implied obligation

by the City of Huntsville to reimburse any individual or firm for any costs incurred in preparing or

submitting a proposal, for providing additional information when requested by the City of Huntsville, or

for participating in any selection interviews.

Each proposal must be fully executed when submitted on the prescribed forms. All blank spaces for prices

must be filled in, in ink or typewritten. If the unit price and the total amount named for an item are not in

agreement, the unit price alone will be considered as representing the Vendor’s intention and the total will

be corrected to conform thereto. The Vendor must sign their solicitation in the space provided on the

Vendor’s form. If the Proposal is submitted by a partnership or corporation, the name and address of the

partnership or corporation must be shown, together with the name and address of the partners or corporate

officers. Proposals submitted by a partnership must be signed by one of the partners. Proposals submitted

by a corporation must be signed by one of the corporate officials having, under the corporate structure, the

power to act in this capacity. Proposals submitted by a sole proprietorship must be signed by the

proprietor.

• 1 Flash drive with a single PDF file tabbed in the same format as the original response.

• TAB 1: Solicitation Document-Signed and Acknowledgement of Addenda, if applicable

• TAB 2: Required Forms

o Vendor Information

o Conflict of Interest Questionnaire

o Printed copy of Certificate of Interested Parties 1295 Form (filled out online)

o Israel Verification Form

o Iran, Sudan and Foreign Terrorist Organization Verification Form

o Firearm Verification Form

o Prohibitsation of Contract Discriminating Against Entergy Company Boycott Verification

Form

o Critical Infrastructure Verification Form

o Texas Public Information Act Verification Form

o Insurance Requirements (attach current Certificate of Insurance)

o Non-Collusion Affidavit

o Certification Regarding Lobbying

o Proposal Terms and Conditions Acknowledgement

o No Response Statement (if applicable)

• TAB 3: Related Experience and Qualifications

• TAB 4: Project Understanding and Methodology

Bid # 26-01 Page 3 of 33 Firm Name:____________________________ Initials:________

• TAB 5: Proposed Approach and Timeline

• TAB 6: Cost Proposal

• TAB 7: References

• TAB 8: Deviations: Vendor must indicate any deviations

• TAB 9: Payment & Performance Bonds

Award

The City of Huntsville reserves the right to award the most responsible and responsive Vendor in the best

interest of the City based on price and/or based on best value meeting the requirements for this service.

The City may award to multiple providers or to a single provider. If the awarded Vendor is unable to meet

the requirements of the City, services/products may be purchased from the next best available Vendor and

continue until a Vendor is found that can complete the requirements of the City of Huntsville. The City

reserves the right to order from another vendor in which the City determines an emergency or urgent need

becomes necessary. The City of Huntsville has the sole, last and final determination to determine award.

The City reserves the right to reject any proposals that do not meet specifications stated herein or reject all

proposals should this project not be approved for any reason.

*Best Value: An assessment and/or award based on analysis of the total life cycle of the item. Combination criteria which can be used are:

price, quality of item, location of Vendor, safety record of Vendor, past relationship with Vendor, and/or any relevant criteria specifically

listed.

Terms of Contract

Installation and all specified work are to be completed within ninety (90) calendar days of issuance of the

Notice to Proceed. The project is to be fully completed, including all restoration and inspection activities,

within this period. It is expressly understood that the City’s selection of any proposal does not constitute

an award of a contract agreement with the City. Upon selection, contract negotiations could be conducted

between the City and the selected Vendor. No binding or enforceable agreement shall exist until a

contract is executed by both the City and the selected consultant and approved as to form by the City

Attorney.

Contract Changes

No different or additional terms, conditions, or provisions shall become a part of this contract without

prior written approval from the City Manager and/or the City Council. Any proposed changes or

amendments to this contract must be submitted in writing to the Purchasing Department via email at

purchasing@huntsvilletx.gov. Such changes shall not be effective until reviewed and formally approved

by the City. No oral statement or representation by the Vendor, City employee, or any other party shall

modify, amend, or otherwise affect the terms, conditions, or specifications of the executed contract. All

approved contract modifications will require submission and processing of an updated Certificate of

Interested Parties Form 1295, at the time of the requested change.

Termination of Contract

The City of Huntsville reserves the right to terminate this agreement if, in the City's opinion, the

successful Vendor (hereinafter also referred to as the “Vendor”) fails to perform satisfactorily, if the

delivery of goods or services does not conform to the specifications set forth herein, or for any other cause

deemed to be in the City's best interest. The City may also terminate this contract, in whole or in part, for

convenience and without cause by providing the Vendor with thirty (30) calendar days’ written notice.

Such termination shall not be considered a breach of contract. The Vendor shall be compensated for all

services performed or goods delivered and accepted by the City prior to the effective date of termination.

If, through any reason, the Vendor fails to fulfill its obligations under this contract or breaches any term or

condition, the City may terminate the agreement by providing thirty (30) calendar days' written notice. In

the event the Vendor violates any law or engages in illegal activity, the City reserves the right to terminate

the agreement immediately.

Bid # 26-01 Page 4 of 33 Firm Name:____________________________ Initials:________

Special Terms & Conditions

It is understood that the City of Huntsville, Texas reserves the right to reject any or all products, services

and/or qualifications for any or all products and/or services covered in this solicitation and to waive

informalities or defects or to accept such qualifications as it shall deem to be in the best interests of the

City of Huntsville. If less than three responses are received, the City of Huntsville reserves the right to

resolicit as it deems to be in the best interest of the City. Each elected Vendor will receive a purchase

order at the prices quoted. Vendors must be able to complete the job within the designated time of the

request for service. Should the awarded Vendor not be able to respond, the City reserves the right to offer

service to the next available Vendor. The City of Huntsville reserves the right to make the award of

solicitation line items in whole, parts or to reject any and all proposals or proposal line items if it is

determined to be in the best interest of the City. The proposals Terms and Conditions reference any and all

indemnification language that is required and not stated to the fullest extent of the law. The City of

Huntsville has the sole last and final determination to fully determine award with no recourse of the law.

Written Modification

Any Vendor may modify their proposal by letter, electronic or other written communication at any time

prior to the scheduled closing time for receipt, provided such written communication is received by the

City prior to the closing time, and provided further, the City is satisfied that the written modification bears

the signature of the Vendor. The written communication should not reveal the proposal price but should

provide the addition or subtraction or other modification so that the final prices or terms will not be known

by the City until the sealed proposal is opened. It is the responsibility of the Vendor to ensure the

modification was received by the City.

Qualification of Vendor

No pre-qualification of a Vendor is required. Before award of any contract can be approved, however, the

City shall be satisfied that the Vendor involved: (1) maintains a permanent place of business, (2) has

adequate plant and equipment to do the work properly and expeditiously, (3) has a suitable financial

status to meet obligations incident to the work, (4) has appropriate technical experience, and (5) can

submit a satisfactory performance record.

Addenda & Interpretations

All questions or request for interpretation concerning this solicitation, shall be directed to the Purchasing

Department, in writing via e-mail at purchasing@huntsvilletx.gov or sent via mail addressed to the

Purchasing Department at 448 SH 75 North, Huntsville, Texas 77320.

All questions or request for interpretation must be received by December 17, 2025 @ 5:00 P.M.

A final written addendum will be issued as a response and will be posted on or before December 19, 2025

@ 5:00 P.M. on the City of Huntsville website, Public Purchase website and Electronic State Business

Daily website. All addenda issued shall become part of the contract documents, and receipt thereof shall

be acknowledged in the space provided in the solicitation document. It is the responsibility of the Vendor

to verify all addenda and interpretations.

Safety Standards & Accident Prevention

• With respect to all work performed under this contract, the Vendor shall:

• Always exercise precautions for the prevention of accidents and the protection of people (including

employees) and property.

• Maintain a designated place at the job site, for giving first aid to the injured and making standing

arrangements for the immediate removal to a hospital or a doctor's care of people (including

employees), who may be injured on the job site.

Bid # 26-01 Page 5 of 33 Firm Name:____________________________ Initials:________

Commodity Codes

• NAICS 221320Sewage Treatment Facilities
• NAICS 237110Water and Sewer Line and Related Structures Construction

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