Project Information

Bid Title

NSU Waste Disposal, Nachitoches Campus

Issuing Agency

State Government of Louisiana

Location

Louisiana

Published Date

May 28, 2026

Closing Date

Jun 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

50007-SB#7676

Original Source

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Bid Documents

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Project Description

Bid Number	Description	Date Issued	Bid Open Date/Time
50007-SB#7676	NSU Waste Disposal, Nachitoches Campus Original: 50007-SB#7676	05/28/2026	06/25/2026 2:00:00 PM CT

Contact Information for Bid # 50007-SB#7676

Department	++ University - Northwestern State University
Section	Purchasing
Dept Code	50007
Contact	Carla Howell
Address	Business Affairs Northwestern State University Natchitoches, LA 71497
Phone	318-357-4496
Email	howellc@nsula.edu
URL	https://businessaffairs.nsula.edu/purchasing/

Attachment Preview

BID NUMBER: SB # 7676

DATE: May 28, 2026

NORTHWESTERN STATE UNIVERSITY

Business Affairs – Purchasing Section

St. Denis Hall/ 200 Sam Sibley Dr.

Natchitoches, Louisiana 71497

(318) 357-6474

email: purchasing@nsula.edu

INVITATION FOR BID: Sealed bid, subject to the conditions herein stated and attached hereto, will be received

at this office until 2 pm Thursday, June 25th, 2026, and then publicly opened for furnishing the items

and/or services as described below for Northwestern State University:

Mandatory Pre-Bid Conference: A mandatory Prebid conference will be held at 10:00 AM Tuesday,

June 9th 2026, at the following location: Facilities & Plant Operations Conference Room, 998 South Jefferson,

Natchitoches, LA 71497

DESCRIPTION

NSU Waste Disposal, Natchitoches Campus

Terms will be

BIDDERS PLEASE FILL IN ALL BLANK SPACES AND SIGN BELOW

and shipment will be received within

days after receipt of order.

*********************************************************************************************************

In compliance with and subject to the conditions thereof, the undersigned offers and agrees, if this bid be accepted within thirty (30) days

from date of opening, to furnish any or all of the items (or sections) at the price set opposite each item (or section).

VENDOR NAME

SIGNATURE AUTHORITY (Re: L.R.S. 39:1594(Act 121)

ADDRESS

PRINTED OR TYPED NAME / TITLE

CITY, STATE, ZIP

FEDERAL TAX IDENTIFICATION NUMBER (FIN)

TELEPHONE NUMBER

EMAIL

DATE

***********************************************************************************************************

ACCEPTANCE /AWARD

Date of Award and Execution

Recommendation:________________________________________________________________________________________________________

Approved: _______________________________________

Ashlee Grayson, Director of Purchasing

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INSTRUCTIONS TO BIDDERS

1. Bid Forms

All written bids, unless otherwise provided for, must be submitted on, and in accordance with, forms

provided, properly signed. Bids submitted in the following manner will not be accepted:

l. Bid contains no signature indicating intent to be bound;

2. Bid filled out in pencil; and

3. Bid not submitted on NSU’s standard forms.

Bids must be received at the address specified in the Invitation for Bids prior to bid opening time in

order to be considered. Any bid received after bid opening time will be returned to sender unopened.

Telegraphic and fax alterations to bids received before bid opening time will be considered provided

formal bid and written alteration have been received and time-stamped before bid opening time.

2. Submission of Bids

Firms/individuals who are interested in providing services requested under this ITB must submit a

bid containing the information specified in this solicitation. The bid must be received in hard copy

(printed) by the Purchasing Office on or before (2:00 PM) Central Daylight Time on the date

specified. FAX or e-mail submissions are not acceptable. Bidders mailing their submittals shall allow

sufficient mail delivery time to ensure receipt of their submittal by the time specified. The submitted

bid must be delivered at the Bidder's expense to:

Attn: Ashlee Grayson

Director of Purchasing

Business Affairs/St. Denis Hall

200 Sam Sibley Drive

Northwestern State University

Natchitoches, Louisiana 71497

*****Submittals should have ITB #7676 clearly printed on all documents and shipping

containers, failure to clearly label submittals may result in rejection. *****

For courier delivery, the street address above and the telephone number is (318-357-6474). It is solely

the responsibility of each Bidder to ensure that their submittal is delivered at the specified place and

prior to the deadline for submission. Submittals received after the deadline will not be considered.

NSU requests that (1) copy of the solicitation be submitted to the Purchasing Office at the address

specified. The bid shall contain original signatures of those company officials or agents duly

authorized to sign bids or contracts on behalf of the organization. A certified copy of a board

resolution granting such authority shall be submitted if Bidder is a corporation. The bid with original

signatures will be retained for incorporation in any contract resulting from this ITB.

3. Required Bid Submittals: The following documents must be submitted in full at the time of the

sealed bid opening:

1. Louisiana Uniform Public Bid Form, including:

a) Base Bid

b) Alternates

c) Acknowledgement

2. Unit Price Form

3. Bid Security

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4. Corporate Resolution or other satisfactory evidence of authority

5. Louisiana Contractor’s License Number

6. Signed Instructions to Bidders

Failure to provide any of the above documents at the time of bid submission may render the bid non-

responsive and subject to rejection.

4. Prices: The bidder must state the prices (written in ink, in figures) for which he proposes to furnish

each item and shall show the total extended amount for each based on the quantities shown. In case,

however, of conflict between the unit price and the extended amount, the unit price shall govern. Unit

prices should be inclusive of any freight charges.

5. F.O.B: Bid should be FOB Destination/Agency, title passing upon acceptance of merchandise.

Failure to comply with this requirement may disqualify your bid.

6. Standard of Quality: Any product or service bid shall conform to all applicable Federal and State

laws and regulations and the specifications contained in the ITB. Unless otherwise specified in the ITB,

any manufacturer’s name, trade name, brand, name, or catalog number used in the specifications is for

the purpose of describing the quality level and characteristic required. Bidder must specify the brand

and model number of the product offered in his bid. Bids not specifying brand and model number shall

be considered as offering the exact products specified in the ITB.

7. Descriptive Information: Bidders proposing an equivalent brand or model should submit with the

bid information (such as illustrations, descriptive literature, and technical data) sufficient for NSU

Purchasing to evaluate quality, suitability, and compliance with the specifications in the ITB. Failure

to submit descriptive information may cause bid to be rejected. Any change made to a manufacturer’s

published specifications submitted for a product shall be verifiable by the manufacturer. If item(s) bid

do not fully comply with specifications (including brand and/or product number), bidder must state in

what respect the item(s) deviate. Failure to note exceptions on the bid form will not relieve the

successful bidder(s) from supplying the actual products requested.

MANUFACTURER’S NUMBERS AND TRADE NAMES: Where the manufacturer’s product is

named or specified, it is understood that “or equal” shall apply, whether stated or not. Such name

and number is meant to establish the standard, type, quality, style, etc. Northwestern State

University shall be the sole judge as to whether or not the equipment offered is equal to that

specified.

8. Interpretation of Solicitation/Bidder Inquiries: If Bidder is in doubt as to the meaning of any

part or requirement of this solicitation, Bidder may submit a written request for interpretation to the

Buyer-of-Record at purchasing@nsula.edu. Written inquiries must be received in the NSU Purchasing

Office no later than five (5) calendar days prior to the opening of bids and must clearly cross-

referenced to the bid/solicitation/specification number in subject field of the email request.

No decisions or actions shall be executed by any Bidder as a result of oral discussions with any NSU employee

or consultant. Any interpretation of the documents will be made by formal addendum only, issued by the NSU

Purchasing Office, and mailed or delivered to all Bidders known to have received the solicitation. NSU shall

not be responsible for any other interpretations or assumptions made by Bidder.

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9. Bid Opening: Bidders may attend the bid opening, but no information or opinions concerning the

ultimate contract award will be given at the bid opening or during the evaluation process. Bids may be

examined 72 hours after request is made. Information pertaining to completed files may be secured by

visiting Northwestern State University Purchasing during normal working hours. Written bid

tabulations will not be furnished.

10. Award: Award will be made to the lowest responsible bidder, taking into consideration the quality

of the products to be supplied, their conformity with specifications, the purposes for which they are

required, and the time for delivery. Northwestern State University Purchasing reserves the right to

award items separately, grouped or on an all-or-none basis and to reject any or all bids and waive any

informalities.

11. Purchase Order: If any bid or bids are accepted, an initial purchase order or orders for the entire

number of units or part thereof, will be issued not later than thirty (30) days after receipt of bids by the

Owner to the lowest bidder offering products which, in the opinion of the University, meet the

requirements of these specifications.

12. Conditions of Purchase Orders: We will not in any manner be responsible for goods delivered or

work done for our account without a written order. No allowance for boxing or crating. If you cannot

fill order as directed, return for advice. Quantities in excess of the order may be returned or held subject

to shipper’s order, expense and risk. By accepting the order, you hereby warrant that the merchandise

to be furnished hereunder will be in full conformity with the specifications, drawing or sample and

agree that this warrant shall survive acceptance of the merchandise and that you will bear the cost of

inspecting merchandise rejected. Northwestern State University reserves the right to purchase

additional quantities at the same price, terms and conditions for a period of ninety (90) days from the

date of order based upon vendor acceptance.

13. Inspection and Acceptance: Upon delivery of each item to the Agency, inspection of the item will

be made by Northwestern State University, or their representative, at the point of delivery, or in special

cases, at point of origin. Acceptance of the item will be made after inspection determines that all

requirements of the specifications and the proposal have been met.

14. U.S. Taxpayer Identification Number: Vendor must include an IRS Form W-9 and enter your

taxpayer identification number in the appropriate space on the Specifications and Bid Form Page. For

individuals and sole proprietors, this is your social security number. For other entities, it is your

employer identification number. PAYMENT CANNOT BE PROCESSED WITHOUT YOUR TAX

I.D. NUMBER.

15. Taxes: The State is exempt from sales/use tax. Vendor is responsible for including all other

applicable taxes in the bid price.

16. New Products: Unless specifically called for in the ITB, all products for purchase must be new,

never previously used, and the current model and/or packaging. No remanufactured, demonstrator,

used or irregular product will be considered for purchase unless otherwise specified in the ITB. The

manufacturer’s standard warranty will apply unless otherwise specified in the ITB.

17. Contract Renewal: The contract shall be for an initial term of three (3) years with the option to

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renew for two (2) additional one-year periods upon mutual agreement of both parties and approval of

the University. In no event shall the total term of the contract, including all renewal periods, exceed

sixty (60) months.

18. Contract Cancellation: Northwestern State University has the right to cancel any contract for

cause, in accordance with purchasing rules and regulations, including buy not limited to: (1) failure to

deliver within the time specified in the contract; (2) failure of the product or service to meet

specifications, conform to sample quality or to be delivered in good condition; (3) misrepresentation

by the vendor; (4) fraud, collusion, conspiracy or other unlawful means of obtaining any contract with

the University; (5) conflict of contract provisions with constitutional or statutory provision of state of

federal law; (6) any other breach of contract. Northwestern State University has the right to cancel any

contract for convenience at any time by giving thirty (30) days written notice to the vendor. In such

cases, the vendor shall be entitled to payment for compliant deliverables in progress.

19. Default of Contractor: Failure to deliver within the time specified in the bid will constitute a

default and may cause cancellation of the contract. Where the Northwestern State University

Purchasing has determined the contractor to be in default, NSU Purchasing reserves the right to

purchase any or all products or services covered by the contract on the open market and to charge the

contractor with cost in excess of the contract price. Until such assessed charges have been paid, no

subsequent bid from the defaulting contractor will be considered.

20. Order of Priority: In the event there is a conflict between the Instructions to Bidders or General

Conditions and the Special Conditions, the Special Conditions shall govern.

21. Applicable Law: All contracts shall be construed in accordance with governed by the laws of the

State of Louisiana

22. Solid Waste Transporter Requirements: The contractor shall be properly registered with the

Louisiana Department of Environmental Quality (LDEQ) as a Solid Waste Transporter and shall

comply with all applicable federal, state, and local laws and regulations.

The contractor shall provide proof of all required local permits and authorization to dispose of

collected waste at a permitted landfill or disposal facility.

23. Discrimination and EEOC COMPLIANCE: The contractor agrees to abide by the requirements

of the following as applicable: Title VI and VII of 1972, Federal Executive Order 11246, the Federal

Rehabilitation Act of 1973, as amended, the Vietnam Era Veteran’s Readjustment Assistance Act of

1974, Title IX of the Education Amendments of 1972, the Age Act of the Civil Rights Act of 1964, as

amended by the Equal Opportunity Act 1972, and contractor agrees to abide by the requirements of

the Americans With Disabilities Act of 1990: Contractor agrees not to discriminate in its employment

practices, and will render services under this contract without regard to race, color, religion, sex,

national origin, veteran status, political affiliation, disabilities, or in accordance with KBB 2004-54

because of an individual’s sexual orientation. Any act of discrimination committed by Contractor, or

failure to comply with these statutory obligations when applicable shall be grounds for termination of

this contract.

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Commodity Codes

• NAICS 562111Solid Waste Collection
• NAICS 562112Hazardous Waste Collection
• NAICS 562211Hazardous Waste Treatment and Disposal
• NAICS 562219Other Nonhazardous Waste Treatment and Disposal

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