Project Information

Bid Title

Benefits Administration Solution/Platform

Issuing Agency

City of Newport News

Location

Virginia

Published Date

Mar 15, 2026

Closing Date

Apr 2, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-2285-1108

Original Source

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Bid Documents

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Project Description

Project ID: 26-2285-1108

Title: Benefits Administration Solution/Platform

Addenda: 0

Release Date: 3/13/2026

Due Date: 4/2/2026

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Benefits Administration Solution/Platform

Request for Proposals

Human Resources

20821 , 20851 , 20853 , 20863 , 20952

Project ID: 26-2285-1108

Release Date: Friday, March 13, 2026

· Due Date: Thursday, April 2, 2026 5:00pm

Posted Friday, March 13, 2026 12:45pm

All dates & times in Eastern Time

Draft Response No Bid17 days, 19 hours, 22 minutes

Post Information

Posted At:Fri, Mar 13, 2026 12:45 PM
Sealed Bid Process:Yes (Bids Sealed / Pricing Sealed)
Private Bid:No

Overview

Summary

The City of Newport News (the “City”) is seeking proposals from qualified firms (the “Offeror” or “Contractor”) to furnish the goods and/or services described herein and proposals will be received via the City’s e-Procurement Portal, OpenGov Procurement ( https://secure.procurenow.com/portal/nnva ), to be received no later than Thursday, April 2, 2026 at 5:00 pm (local prevailing time).

The purpose of this Request for Proposals (RFP) is to solicit proposals to establish a contract with a qualified Contractor to furnish/provide a Comprehensive Benefits Administration solution/platform for the City's Human Resources Department.

Background

The City of Newport News (“City”) Human Resources Benefits Division currently administers active employee and pre-65 retiree benefits using the Tyler Munis/Enterprise ERP, which serves as the core platform for HR and payroll functions. The City is desirous of a modern benefits administration solution that will reduce manual intervention for tasks such as benefits enrollment, carrier data exchange, compliance reporting, and employee communications, and provide a self-service experience for employees. The desired solution/platform is expected to streamline HR benefits processes, strengthen compliance, and deliver an intuitive, user friendly experience for employees and administrators. The selected solution will support the administration of medical, dental, vision, retirement, FSA/HSA, COBRA and voluntary benefits for the active employee and pre-65 retiree population.

Timeline

Release Project Date:

March 13, 2026

Question Submission Deadline:

March 23, 2026, 12:00am

Proposal Submission Deadline:

April 2, 2026, 5:00pm

Commodity Codes

• NAICS 541512Computer Systems Design Services
• NAICS 541519Other Computer Related Services
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541612Human Resources Consulting Services

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