Project Information

Bid Title

RFP 26-002 2026 and 2027 SEC Baseball FanFest Event Production

Issuing Agency

City of Hoover

Location

Alabama

Published Date

Jan 9, 2026

Closing Date

Feb 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP 26-002

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFP 26-002
Bid Title:	RFP 26-002 2026 and 2027 SEC Baseball FanFest Event Production
Category:	Services - Professional and Technical
Status:	Open

Description: REQUEST FOR PROPOSALSRFP #26-0022026 and 2027 SEC Baseball FanFest Event Production See download links below for the Request for Proposals Notice and the RFP Specifications. A mandatory pre-proposal meeting will be held at 10:00 am CT on Wednesday, January 21, 2026, at Hoover City Hall located at 100 Municipal Lane, Hoover, Alabama, 35216. Publication Date/Time: 1/9/2026 3:35 PM Closing Date/Time: 2/18/2026 5:00 PM Submittal Information: City Clerk's Office, Hoover City Hall, 100 Municipal Lane, Hoover, AL 35216 Pre-bid Meeting: Mandatory: 1/21/26 at 10am CT Contact Person: Tina Di Clemente City of Hoover Purchasing Officer bids@hooveralabama.gov Download Available: Yes - See links below Related Documents: RFP 26-002 2026 and 2027 SEC Baseball FanFest Event Production_NOTICE OF RFP RFP 26-002 2026 and 2027 SEC Baseball FanFest Event Production_SPECIFICATIONS

Attachment Preview

CITY OF HOOVER, ALABAMA

REQUEST FOR PROPOSALS #26-002

2026 and 2027 SEC Baseball FanFest Event Production

The City of Hoover is requesting proposals from qualified vendors interested in planning, coordinating, and

executing FanFest activities in conjunction with the 2026 and 2027 SEC Baseball Tournament. Sealed

proposals for RFP #26-002: 2026 and 2027 SEC Baseball FanFest Event Production must be submitted to

and received by the following date, time, and location:

Wednesday, February 18, 2026, no later than 5:00 p.m. CT

The Office of the City Clerk

Hoover City Hall

100 Municipal Lane

Hoover, AL 35216

A MANDATORY pre-proposal meeting will be held at Hoover City Hall, 100 Municipal Lane, Hoover,

Alabama, 35216, on Wednesday, January 21, 2026, at 10:00 am CT.

The 2026 and 2027 SEC Baseball FanFest Event Production contract, if awarded, will be awarded to the

vendor that submits the best proposal as evidenced by: (1) Completed Proposal Forms submitted in

accordance with the Request For Proposal (RFP) Instructions and in accordance with other specifications

within the RFP Documents; (2) The presence or absence of special conditions or qualifications made by the

Proposer; and (3) The City’s evaluation of proposals based on specifications described within the RFP

Documents.

Please direct all inquiries regarding this Request for Proposal to Tina Di Clemente, Purchasing Officer, by

email at bids@hooveralabama.gov no later than 5:00 pm CT on Friday, January 30, 2026. Answers to all

questions, clarifications, corrections, and/or additions to the RFP Documents will be posted as Addenda on

the City’s website no later than 5:00 pm CT on Monday, February 9, 2026.

The City of Hoover reserves the right to reject any or all Proposals, to waive any informality in any Proposal

submitted, and to accept any Proposal that is considered to be in the City’s best interest. All Proposals

submitted shall remain valid for a period of ninety (90) calendar days after the deadline date for the receipt

of Proposals.

The City of Hoover hereby notifies all Proposers that it will affirmatively ensure that in any contract entered

into pursuant to this advertisement, Disadvantaged Business Enterprises (DBEs) will be afforded full

opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds

of race, color, gender, religion, age, disability, marital status, or national origin in consideration for an

award.

The attention of Proposers is called to the provisions of Section 31-13-9, Code of Alabama 1975 relating

to Immigration Law compliance and documentation thereof (i.e. participation in the Federal E-Verify

program). The successful Proposer will be required to sign a contract that includes the following provision

related to Immigration: "By signing this contract, the contracting parties affirm, for the duration of the

agreement, that they will not violate federal immigration law or knowingly employ, hire for employment

or continue to employ an unauthorized alien within the state of Alabama. Furthermore, a contracting party

found to be in violation of this provision shall be deemed in breach of the agreement and shall be responsible

for all damages resulting therefrom."

Wendy Dickerson

City Clerk

Commodity Codes

• NAICS 512110Motion Picture and Video Production
• NAICS 541611Administrative Management and General Management Consulting Services

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