Project Information

Bid Title

Wet Well Cleaning & Disposal

Issuing Agency

City of Gainesville

Location

Georgia

Published Date

Apr 14, 2026

Closing Date

Apr 30, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFP No. 26014

Original Source

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Bid Documents

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Project Description

Bid Number:	RFP No. 26014
Bid Title:	Wet Well Cleaning & Disposal
Category:	Water Resources
Status:	Open

Description: RFP No. 26014 - Wet Well Cleaning & Disposal Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City Pkwy, SW, Gainesville, GA.  30501 until (2:00pm)., (April 30, 2026), for the Purchase of (Wet Well Cleaning & Disposal).  Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501 OVERVIEW The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Wet Well Cleaning & Disposal) for its (Department of Water Resources). The City desires to purchase (Wet Well Cleaning & Disposal).  (Wet Well Cleaning & Disposal) is expected to be available for use at the (Department of Water Resources) not later than (July 1, 2026). PROPOSAL CORRESPONDENT Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be directed to the Department of Water Resources correspondent listed below: Tammy Grier City of Gainesville 1006 S. Bradford Street, Ext. Gainesville, GA. 30501 Phone: (770.531.2663) FAX: (770.531.2672) ( For security reasons, you must enable JavaScript to view this E-mail address. ) Unauthorized contact regarding the Proposal with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.  Vendor should rely only on written statements issued by the Proposal correspondent. PROPOSAL QUESTIONS All questions must be submitted in writing to the Proposal correspondent named above.  Questions must be received by 10:00 a.m., (04/16/26).  A list of questions and answers will be provided to all know proposers and by request.   Requests may be made to the Proposal correspondent named above. PROPOSAL RESPONSE DATE AND LOCATION The Department of Water Resources must receive the vendor’s Proposal in a sealed envelope, in its entirety, not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (April 30, 2026).  Proposals arriving after the deadline will be returned unopened to their senders.  All Proposals and accompanying documentation will become the property of the City of Gainesville and may not be returned.   One (1) original and (1) copy of this Proposal must be submitted to allow for evaluation.  Proposals must be clearly marked on the outside of the package: (Wet Well Cleaning & Disposal #26014) Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.  Postmarking by the due date will not substitute for actual Proposal receipt.   Late Proposals will not be accepted nor will additional time be granted to any vendor.  Proposals may not be delivered by facsimile transmission or other telecommunication or solely by electronic means. Proposal Schedule: Proposal Release:                                (April 6, 2026) Proposal Questions Deadline:             (April 16, 2026 @ 10:00am) Proposal Due Date:                             (April 30, 2026 @ 2:00pm) Award Date:                                       (April 30, 2023)  EST WAIVER OF TECHNICALITIES All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville.  Determination of best response to Proposal will be the sole judgment of the City of Gainesville.  Proposals shall remain valid for ninety days for the date of Proposal opening. PROPOSAL REJECTION The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty. Any vendor, who acts as a supplier to another vendor submitting a Proposal and also submits a Proposal  of their own, will be viewed as participating in Collusive behavior.  This behavior displays a pattern or practice of unethical or immoral business practices.  Any vendor associated with this practice may be banned from doing business with the City of Gainesville for up to three years. Publication Date/Time: 4/6/2025 7:00 AM Closing Date/Time: 4/30/2026 6:00 PM Related Documents: 26014 Wet Well Cleaning Disposal

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CITY OF GAINESVILLE

REQUEST FOR PROPOSAL

RFP No. (26014)

(Wet Well Cleaning & Disposal)

Proposal Release:

Proposal Questions Deadline:

Proposal Due Date:

Award Date:

(April 6, 2026)

(April 16, 2026 @ 10:00am)

(April 30, 2026 @ 2:00pm)

(April 30, 2023) EST

Postal Return Address:

City of Gainesville

Department of Water Resources

757 Queen City Parkway, SW

Gainesville, GA 30501

Courier Delivery Address:

City of Gainesville

Department of Water Resources

757 Queen City Parkway, SW

Gainesville, GA 30501

City of Gainesville

Request for Proposal

RFP No. (26014)

(Wet Well Cleaning & Disposal)

Sealed Proposals will be received by the City of Gainesville, Department of Water Resources, 757 Queen City

Pkwy, SW, Gainesville, GA. 30501 until (2:00pm)., (April 30, 2026), for the Purchase of (Wet Well Cleaning &

Disposal). Bids will be opened at 1006 S. Bradford Street, Ext. Gainesville, GA. 30501

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Proposals to provide (Wet Well

Cleaning & Disposal) for its (Department of Water Resources).

The City desires to purchase (Wet Well Cleaning & Disposal). (Wet Well Cleaning & Disposal) is expected to be

available for use at the (Department of Water Resources) not later than (July 1, 2026).

PROPOSAL CORRESPONDENT

Upon Release of this Request for Proposal, all vendor communications concerning this acquisition must be

directed to the Department of Water Resources correspondent listed below:

(Tammy Grier)

City of Gainesville

1006 S. Bradford Street, Ext. Gainesville, GA. 30501

Phone: (770.531.2663)

FAX: (770.531.2672)

(tgrier@gainesvillega.gov)

Unauthorized contact regarding the Proposal with other Gainesville City employees may result in

disqualification. Any oral communications will be considered unofficial and non-binding on the City of

Gainesville. Vendor should rely only on written statements issued by the Proposal correspondent.

PROPOSAL QUESTIONS

All questions must be submitted in writing to the Proposal correspondent named above. Questions must be

received by 10:00 a.m., (04/16/26). A list of questions and answers will be provided to all know proposers

and by request. Requests may be made to the Proposal correspondent named above.

PROPOSAL RESPONSE DATE AND LOCATION

The Department of Water Resources must receive the vendor’s Proposal in a sealed envelope, in its entirety,

not later than (2:00pm), Eastern Standard Time in Gainesville, Georgia on (April 30, 2026). Proposals arriving

after the deadline will be returned unopened to their senders. All Proposals and accompanying

documentation will become the property of the City of Gainesville and may not be returned. One (1) original

and (1) copy of this Proposal must be submitted to allow for evaluation. Proposals must be clearly marked on

the outside of the package:

(Wet Well Cleaning & Disposal #26014)

Vendors assume the risk of the method of dispatch chosen. The City of Gainesville assumes no responsibility

for delays caused by any delivery service. Postmarking by the due date will not substitute for actual Proposal

receipt. Late Proposals will not be accepted nor will additional time be granted to any vendor. Proposals may

not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Proposal Schedule:

Proposal Release:

(April 6, 2026)

Proposal Questions Deadline:

(April 16, 2026 @ 10:00am)

Proposal Due Date:

(April 30, 2026 @ 2:00pm)

Award Date:

(April 30, 2023) EST

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville. The City of Gainesville

reserves the right to waive any technicalities and to reject or accept any Proposal in its entirety or to accept

any portion thereof if it is determined that either method results in lower costs, better service, final

satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Determination of

best response to Proposal will be the sole judgment of the City of Gainesville. Proposals shall remain valid for

ninety days for the date of Proposal opening.

PROPOSAL REJECTION

The City of Gainesville reserves the right to reject any or all Proposals at any time without penalty.

Any vendor, who acts as a supplier to another vendor submitting a Proposal and also submits a Proposal of

their own, will be viewed as participating in Collusive behavior. This behavior displays a pattern or practice

of unethical or immoral business practices. Any vendor associated with this practice may be banned from

doing business with the City of Gainesville for up to three years.

MODIFICATION OF PROPOSALS

Any clerical mistake that is patently obvious on the face of the Proposal may, subject to the limitations

described below, be corrected upon written request and verification submitted by the proposers. A

nonmaterial omission in a Proposal may be corrected if the Administrative Service Department determines

that correction to be in the City’s best interest. Omissions affecting or relating to any of the following shall be

deemed material and shall not be corrected after Proposal opening:

(1) Price Information; and

(2) Any required Insurance

WITHDRAWAL OF PROPOSALS

Proposals may be withdrawn at any time prior to the Proposal opening. After Proposals have been publicly

opened, withdrawal of a Proposal shall be based upon the following:

The Proposer shall give notice in writing of his claim of right to withdraw his Proposal due to an error within

two business days after the conclusion of the Proposal opening procedure. Proposals may be withdrawn from

consideration if the price is substantially lower than the other Proposals due solely to a mistake therein,

provided the Proposal was submitted in good faith, and the mistake was a clerical mistake as opposed to a

judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a

quantity of work, labor or material made directly in the compilation of the Proposal, which unintentional

arithmetical error or unintentional omission can be clearly shown by objective evidence drawn from

inspection of original work papers, documents and materials used in the preparation of the Proposal sought to

be withdrawn. The proposer’s original work papers shall be the sole acceptable evidence of error and mistake

if he elects to withdraw his Proposal. If a Proposal is withdrawn under the authority of this provision, the

lowest remaining responsive Proposal shall be deemed to be the low Proposal.

NON-ENDORSEMENT

As a result of the selection of a vendor to supply Services and/or services to the City of Gainesville, the City of

Gainesville is neither endorsing nor suggesting that the vendor’s product is the best or only solution. The

vendor agrees to make no reference to the City of Gainesville in any literature, promotional material,

brochures, sales presentation or the like without the express written consent of the City of Gainesville.

PROPRIETARY PROPOSAL MATERIAL

Any information contained in the Proposal that is proprietary will be neither accepted nor honored. All

information contained in this Proposal is subject to public disclosure.

RESPONSE PROPERTY OF THE CITY OF GAINESVILLE

All material submitted in response to this request becomes the property of the City of Gainesville. Selection or

rejection of a response does not affect this right.

NO OBLIGATION TO BUY

The City of Gainesville reserves the right to refrain from contracting with or purchasing from any vendor. The

release of this Proposal does not compel the City of Gainesville to purchase.

COST OF PREPARING PROPOSALS

The City of Gainesville is not liable for any cost incurred by vendors in the preparation and presentation of

Proposals and demonstrations submitted in response to this Proposal.

NUMBER OF PROPOSAL COPIES REQUIRED

Vendors are to submit one (1) original Proposal and one (1) copy.

ADDENDA

Proposers are responsible to check the City of Gainesville’s website for the issuance of any addenda prior to

submitting a Proposal. The address is http://www.gainesville.org/purchasing

PROPOSAL AWARD AND EXECUTION

The City will select the Proposal that, in its sole discretion, is the most responsive and responsible Proposal to

the City. The City reserves the right to make any award without further discussion of the Proposal submitted;

there may be no best and final offer procedure. Therefore, the Proposal should be initially submitted on the

most favorable terms the vendor can offer. The specification may be altered by the City of Gainesville based

on the vendor’s Proposal and an increase or reduction of services with the manufacturer may be negotiated

before Proposal award and execution.

LOCAL VENDOR PREFERENCE

Local Vendor means a Proposer or offeror which operates and maintains a brick and mortar business, i.e. a

physical business address, within the city limits of the City of Gainesville, has a current business license, has

paid in full all real and personal taxes owed the City, is considered a vendor in good standing with the City and

can obtain an active vendor status.

A local vendor may receive an opportunity to match for purchases, Proposals, Proposal or contracts over

$20,000 and less than $150,000. The local vendor may be given an opportunity to match the lowest price

Proposal, if the quotation or Proposal of the local vendor is within 3% of the lowest price Proposal by a non-

local vendor. In the event a local vendor matches the lowest price Proposal, including all other terms, quality,

services and conditions, then the local vendor shall be awarded the contract.

In the event the price Proposal of more than one local vendor is within 3% of the lowest overall price Proposal

of a non-local vendor, the local vendor with the lowest Proposal will be given the first opportunity to match

the lowest overall price Proposal. If this local vendor declines to match the price Proposal, then the local

vendor with the next lowest Proposal within 3% will be given the opportunity to match the lowest Proposal.

This process will continue with all local vendors having Proposal within 3% of the lowest overall Proposal by a

non-local vendor.

Policy to be stated. This policy shall be so stated in all applicable solicitations.

Exemptions. This provision does not apply to public works construction projects or road projects pursuant to

the laws of the State of Georgia (O.C.G.A §36-91 or §32-4).

PROPOSAL REQUIREMENTS/EVALUATION CRITERIA

The City will evaluate all written submittals. It is incumbent upon the proposers to demonstrate within their

Proposals how each requirement will be satisfied. All Proposals must meet the specification as outlined in this

Proposal. The City reserves the right to investigate the qualifications and experience of the proposers, or to

obtain new Proposals. Proposals not sufficiently detailed or in an unacceptable form may be rejected by the

Commodity Codes

• NAICS 561720Janitorial Services

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