Project Information

Bid Title

Youth Services Parking Expansion, RFQ 683959

Issuing Agency

Loudoun County

Location

Virginia

Published Date

Feb 27, 2026

Closing Date

Apr 7, 2026

Government Level

State & Local

Status

Closed

Ref. #

RFQ 683959

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	RFQ 683959
Bid Title:	Youth Services Parking Expansion, RFQ 683959
Category:	Procurement
Status:	Open

Description: The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia (“County”) to obtain the services of a qualified General Contractor (“Contractor”) to construct the Youth Services Center Parking Expansion (the “Project”). The Project involves expanding the existing onsite parking areas to add 28 new spaces at the Youth Services Center, located at 42055 Gourley Transit Drive, Leesburg, Virginia 20175. The scope includes the construction of additional parking spaces and associated site improvements, to include a retaining wall, storm sewer infrastructure, and a stormwater management system. All work will occur at an active County facility and must be executed in a manner that ensures uninterrupted operations throughout the duration of construction. Pre-Bid Conference: An optional Pre-Bid Conference will be held virtually using Microsoft Teams on March 9, 2026, at 11:30 a.m. to clarify any questions regarding the drawings, specifications, site conditions, and submission requirements. Publication Date/Time: 2/27/2026 4:00 PM Publication Information: Invitation for Bid Closing Date/Time: 4/7/2026 4:00 PM Pre-bid Meeting: March 9,2026 @ 11:30 a.m. Contact Person: Beth A. Cioni Please the attached document RFQ 683959 for additional contact information. Download Available: See Related Documents Business Hours: 8:30 AM to 5:00 PM Related Documents: RFQ 683959 (PDF) Attachment 3 Geotechnical Release Form (PDF) Attachment 5 Prevailing Wage Determination - LOUD-26-0008 (PDF) Attachment 6 General Conditions (PDF) Attachment 7 Site Visit Parking and Access Map (PDF) View Solicitation Abstract (PDF)

Attachment Preview

County of Loudoun, Virginia

INVITATION FOR BID

YOUTH SERVICES CENTER PARKING EXPANSION

ACCEPTANCE DATE: Prior to 4:00 p.m., April 7, 2026 “Local Time”

IFB NUMBER:

RFQ 683959

ACCEPTANCE PLACE:

Loudoun County Government Offices

1 Harrison Street, S.E.,

1st Floor, Drop Box: Procurement Bids and Proposals

Leesburg, Virginia 20175

IMPORTANT NOTES

A. Plans and Specifications

The County will make the Plans and Specifications (Attachments 1 and 2)

available to Bidders through a secure Microsoft OneDrive link.

To request access, Bidders should email the Contracting Officer listed below.

Because the Specifications include geotechnical information, a Geotechnical

Report Release Form (Attachment 3) must be submitted with the request.

This form must be signed by an individual authorized to bind the firm

contractually.

Once the signed release form is received, the Contracting Officer will provide

access to the shared folder via Microsoft OneDrive. Requests submitted

without the signed form will not be processed.

B. Pre-Bid Conference

An optional Pre-Bid Conference will be held virtually using Microsoft Teams

on March 9, 2026, at 11:30 a.m. to clarify any questions regarding the

drawings, specifications, site conditions, and submission requirements.

Microsoft Teams login information is provided below.

Join on your computer, mobile app or room device

Click here to join meeting

Meeting ID: 217 152 424 027 90

Passcode: c3ZY3u56

Download Teams | Join on the web

Join by phone (audio only)

+1 757-600-4923,,359670377# United States, Norfolk

Phone conference ID: 359 670 377#

C. Site Inspection

Instructions to participate in a County-hosted site inspection can be found in

Section 21, Instruction to Bidders, Paragraph 21.5. Please read this section

carefully as specific registration deadlines may apply. Due to the nature of the

site – a secure youth detention facility – all inspections will be coordinated and

led by County staff.

The Terms and Conditions contained in this Invitation for Bid and in the County-

Contractor Agreement (Attachment 4 herein) are not negotiable.

Requests for information related to this Invitation for Bid should be directed to:

Beth A. Cioni

Contracting Officer

(571) 627-7414

Beth.Cioni@loudoun.gov

This document can be downloaded from our website: www.loudoun.gov/procurement

Issue Date: February 27, 2026

IF YOU NEED ANY REASONABLE ACCOMMODATION FOR ANY TYPE OF

DISABILITY IN ORDER TO PARTICIPATE IN THIS PROCUREMENT, PLEASE

CONTACT THIS DIVISION AS SOON AS POSSIBLE.

IFB RFQ 683959

Youth Services Center Parking Expansion

Page 2 of 35

INVITATION FOR BID

YOUTH SERVICES CENTER PARKING EXPANSION

SECTION/TITLE

PAGE

1.0 PURPOSE........................................................................................................................................ 4

2.0 COMPETITION INTENDED............................................................................................................. 5

3.0 PREVAILING WAGE RATES.......................................................................................................... 5

4.0 BIDDER MINIMUM QUALIFICATIONS .......................................................................................... 6

5.0 SPECIFICATIONS ........................................................................................................................... 8

6.0 GENERAL CONDITIONS OF THE CONSTRUCTION CONTRACT .............................................. 8

7.0 DISCREPANCIES............................................................................................................................ 9

8.0 BUSINESS, PROFESSIONAL, AND OCCUPATIONAL LICENSE REQUIREMENT.................... 9

9.0 PAYMENT OF TAXES..................................................................................................................... 9

10.0 NOTICE OF REQUIRED DISABILITY LEGISLATION COMPLIANCE.......................................... 9

11.0 ETHICS IN PUBLIC CONTRACTING ........................................................................................... 10

12.0 EMPLOYMENT DISCRIMINATION BY CONTRACTORS PROHIBITED .................................... 10

13.0 PROHIBITION OF FORCED OR INDENTURED CHILD LABOR ................................................ 10

14.0 DRUG-FREE WORKPLACE ......................................................................................................... 11

15.0 FAITH-BASED ORGANIZATIONS ............................................................................................... 11

16.0 EXEMPTION FROM TAXES ......................................................................................................... 11

17.0 CONSTRUCTION CONTRACT PERFORMANCE AND PAYMENT BONDS.............................. 12

18.0 CONSTRUCTION CONTRACT BOND FORMS AND COPIES; ALTERNATIVE FORMS .......... 13

19.0 CONSTRUCTION CONTRACT RETAINAGES ............................................................................ 13

20.0 AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA .............................................................. 13

21.0 INSTRUCTIONS TO BIDDERS ..................................................................................................... 13

22.0 PRICING PAGE ............................................................................................................................. 24

Attachments below are incorprorated or incorporated by reference into this Invitation for

Bid and Contract Documents:

Attachment 1:

Attachment 2:

Attachment 3:

Attachment 4:

Attachment 5:

Attachment 6:

Attachment 7:

Plans and Specifications dated February 6, 2026

Geotechnical Report dated February 13, 2017, as amended by Addendum

No. 1 dated March 26, 2025, and Revised Addendum No. 1 dated May 29,

2025

Geotechnical Report Release Form

Proposed County-Contractor Agreement (contained herein)

Prevailing Wage Determination – LOUD-26-0008

General Conditions of the Construction Contract

Site Visit Parking and Access Map

Authorized By: /s/Beth A. Cioni

Date: 02/27/2026

IFB RFQ 683959

Youth Services Center Parking Expansion

Page 3 of 35

YOUTH SERVICES CENTER PARKING EXPANSION

1.0 PURPOSE

1.1 The Intent of this Invitation for Bid (IFB) is for the County of Loudoun, Virginia

(“County”) to obtain the services of a qualified General Contractor

(“Contractor”) to construct the Youth Services Center Parking Expansion (the

“Project”). The Project involves expanding the existing onsite parking areas

to add 28 new spaces at the Youth Services Center, located at 42055

Gourley Transit Drive, Leesburg, Virginia 20175.

The scope includes the construction of additional parking spaces and

associated site improvements, to include a retaining wall, storm sewer

infrastructure, and a stormwater management system. All work will occur at

an active County facility and must be executed in a manner that ensures

uninterrupted operations throughout the duration of construction.

1.2 The County Construction Contract resulting from this IFB requires the

payment of Prevailing Wage Rates. Refer to Section 3.0 of this IFB.

1.3 The County will bear all costs associated with the removal of unsuitable soils

and/or rock encountered below subgrade, as defined in Specification 312000,

during construction of this Project.

To support this, the County requests that the Contractor provide unit prices

for both unsuitable soils removal and rock removal. These unit prices must

include the cost of importing suitable material to replace the quantities

removed. It shall be assumed that all suitable material will be sourced from an

off-site location.

Unit prices shall be listed on the Pricing Page of the Bid and will be multiplied

by an assumed quantity provided by the County to calculate an extended

price. This extended price will be carried by the County as an Owner’s

Allowance in the final Contract Price and paid to the Contractor on a per

occurrence basis. Any unused allowance will be returned to the County upon

completion of the Project.

This provision applies to all excavations, with the sole exception of Drilling

Activities (e.g., borings, geothermal wells). In these cases, the Contractor shall

assume that rock will be encountered and price the drilling accordingly as part

of the Base Bid Cost.

Refer to Specification 312000 for soil classification and for the Contractor’s

responsibility regarding unsuitable soils and/or rock encountered above

subgrade.

1.4 The County will require that the Contractor awarded this Contract use

Trimble Unity Construct (Trimble), formerly known as e-Builder,

Construction Program Management Software. Software licenses will be

provided by the County at no cost prior to the issuance of the Notice to

Proceed, along with training to ensure proficiency as recommended by

Trimble.

IFB RFQ 683959

Youth Services Center Parking Expansion

Page 4 of 35

Any additional training needed due to a lack of proficiency will be the

Contractor’s responsibility.

Trimble will be used for all project management documentation and

correspondence, including but not limited to: Request for Information,

submittals, meeting minutes, pay applications, proposed and approved

change orders, and close-out documentation.

2.0 COMPETITION INTENDED

It is the County's intent that this IFB permits competition. It shall be the Bidder's (i.e.

any entity submitting a bid in response to this IFB) responsibility to advise the

Purchasing Agent in writing if any language, requirement, specification, etc., or any

combination thereof, inadvertently restricts or limits the requirements stated in this

IFB to a single source. Such notification must be received by the Purchasing Agent

not later than fifteen (15) days prior to the date set for bids to close.

3.0 PREVAILING WAGE RATES

Remuneration for any individual performing work on the County Construction

Contract resulting from this IFB shall be at a rate equal to or greater than to the

prevailing wage rate identified in Attachment 5 to this IFB.

3.1 The Contractor awarded a County Construction Contract as a result of this

IFB, and any sub-contractors hired by the Contractor to perform Work on

the County Construction Contract resulting from this IFB, shall pay wages,

salaries, benefits, and other remuneration to any mechanic, laborer, or

worker employed, retained, or otherwise hired to perform Work in

connection with the resulting County Construction Contract at or greater

than the prevailing wage rate identified in this IFB.

3.2 Any Contractor or any subcontractor who employs any mechanic, laborer,

or worker to perform Work under the County Construction Contract resulting

from this IFB, at a rate that is less than the prevailing wage rate identified in

this IFB (i) shall be liable to such individuals for the payment of all wages

due, plus interest at an annual rate of eight percent accruing from the date

the wages were due; and (ii) shall be disqualified from bidding on public

contracts with any public body until the contractor or subcontractor has

made full restitution of the amount described in clause (i) owed to such

individuals. A contractor or subcontractor who willfully violates this section

is guilty of a Class I misdemeanor.

3.3 After award of the County Construction Contract, the Contractor to whom

such contract is awarded shall certify under oath to the Commissioner of

Labor and Industry the pay scale for each craft or trade employed on the

Project to be used by such contractor and any of the contractor’s

subcontractors for work to be performed under such public contract. This

certification shall, for each craft or trade employed on the Project, specify

the total hourly amount to be paid to employees, including wages and

applicable fringe benefits, provide an itemization of the amount paid in

IFB RFQ 683959

Youth Services Center Parking Expansion

Page 5 of 35

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