Project Information

Bid Title

Food Service Food Trucks

Issuing Agency

State Government of Arkansas

Location

Arkansas

Published Date

Oct 30, 2025

Closing Date

Dec 9, 2025

Government Level

State & Local

Status

Closed

Ref. #

RFP-26-002

Original Source

Join to Access Full Details

Bid Inquiries

Join to Access Full Details

Bid Documents

Join to Access Full Details

Project Description

Current Solicitations

Bid Information Bid Number: RFP-26-002 Agency: Northwest Arkansas Community College Opening Date & Time: 12/09/2025 10:00 AM CST Description: Food Service Food Trucks Buyer's Email: purchasing@nwacc.edu

Bid Documents PDF XLS Other Web RFP-26-002 - Solicitation

Attachment Preview

Bid Number:

Description:

REQUEST FOR PROPOSAL (RFP)

BID SOLICITATION DOCUMENT

SOLICITATION INFORMATION

RFP-26-002

Solicitation

issued:

Food Service on the NWACC Main Campus

10/30/2025

• NWACC has a commercial kitchen with a walk-in cooler, freezer, gas cooktop, double ovens,

and dishwasher.

• The college is seeking a food service vendor to use the commercial kitchen to provide a

minimum of three to four days a week lunch service for the campus community, optional

breakfast service and event catering, and future growth opportunity.

• The kitchen can serve as a ghost kitchen for the Supplier’s additional food operations if the food

service needs of the campus community are being meet.

Agency:

Northwest Arkansas Community College (NWACC)

Bid Opening Date:

SUBMISSION DEADLINE FOR RESPONSE

December 9, 2025

Bid Opening Time:

10:00 A.M., Central Time

Proposals shall not be accepted after the designated bid opening date and time. In accordance with Arkansas Procurement Law and

Rules, it is the responsibility of Vendors to submit proposals at the designated location on or before the bid opening date and time.

Proposals received after the designated bid opening date and time shall be considered late and shall be returned to the Vendor

without further review.

Delivery Address:

Proposal’s Outer Packaging:

DELIVERY OF RESPONSE DOCUMENTS

Northwest Arkansas Community College

Purchasing Department, Attn: Karen Walls

Burns Hall Room 1128.9

One College Drive

Bentonville, AR 72712

Outer packaging must be sealed and should be properly marked with the

following information. If outer packaging of proposal submission is not

properly marked, the package may be opened for bid identification purposes.

• Bid Number

• Date & Time of Bid Opening

• Vendor’s Name & Return Address

Proposed Timetable of Activities

October 30, 2025

November 11 and 13, 2025

November 19, 2025

December 1, 2025

December 9, 2025

December 12, 2025

December 16, 2025

December 18, 2025

Solicitation Issued

Pre Bid Facility Tour

Last Day for written questions

Answers Posted

Bid Opening

Proposals Evaluation

Presentation

Winner Selected

20170301

Bid Solicitation Document

Bid No. RFP-23-002

SECTION 1 - GENERAL INSTRUCTIONS AND INFORMATION

• Do not provide responses to items in this section unless specifically and expressly required.

1.1 PURPOSE

NorthWest Arkansas Community College (NWACC) issues this Request for Proposal (RFP) to obtain bids for a

Food Service provider on the main campus grounds.

1.2 TYPE OF CONTRACT

A. Term contracts may be awarded to multiple suppliers.

B. The term of the agreement shall be for one (1) year, beginning on or before January 2026 and ending

December 2026 subject to annual renewals for an additional two (2) years, for a total contract period of three (3)

years, unless termination procedures are followed as described herein.

1.3 PRE BID FACILITY TOUR

Bidders are invited to attend a pre-bid facility tour. Please email purchasing@nwacc.edu with the tour date and

company name, representative that will attend.

Date/Time: November 11th at 10:00 am or November 13th at 2:00 pm.

Location of Tour – Becky Panetiz Student Center Lobby

NWACC

One College Drive

Bentonville, AR 72711

Page 2 of 34

Bid Solicitation Document

Bid No. RFP-23-002

1.4 BID OPENING LOCATION

Responses submitted by the opening time and date shall be opened at the following location:

NorthWest Arkansas Community College

One College Drive, Burns Hall, Room # 1128.18

Bentonville, AR 72712

10:00 AM Central Standard Time

1.5 CONTACT

Please submit all questions about this RFP to:

Karen Walls

One College Drive, Burns Hall, Room 1128.7

Bentonville, AR 72712

Email: purchasing@nwacc.edu

1.6 DEFINITION OF REQUIREMENT

A. The words “must” and “shall” signify a requirement of this solicitation and that vendor’s agreement to and

compliance with that item is mandatory.

B. Exceptions taken to any mandatory requirement in this Bid Solicitation, whether submitted in the vendor’s

response or in subsequent correspondence, shall cause the vendor’s response to be disqualified.

1.7 DEFINITION OF TERMS

A. The State Procurement Official has made every effort to use industry-accepted terminology in this Bid

Solicitation and will attempt to further clarify any point of an item in question as indicated in Clarification of Bid

Solicitation.

B. The words “bidder” and “vendor” are used synonymously in this document.

C. The words “The State”, “Agency”, and “NWACC” are used synonymously in this document.

D. The terms “Request for Proposal”, “RFP” and “Bid Solicitation” are used synonymously in this document.

E. The term “OSP” refers to the “Office of State Procurement” with the State of Arkansas.

1.8 RESPONSE DOCUMENTS

A. Original Response Packet

1. The original Response Packet must be submitted on or before the bid opening date and time.

2. The Response Packet should be clearly marked “Original” and must include the following:

a. Original signed Response Signature Page. (See Response Signature Page.)

b. Other documents and/or information may be expressly required in this Bid Solicitation.

c. EO 98-04 Disclosure Form. (See Standard Terms and Conditions.)

d. Copy of Vendor’s Equal Opportunity Policy. (See Equal Opportunity Policy.)

Page 3 of 34

Bid Solicitation Document

Bid No. RFP-23-002

e. Combine Certifications Form.

B. Additional Copies of the Response Packet

In addition to the original Response Packet, the following items should be submitted:

a. One (1) flash drive with a copy of the Response Packet.

b. All additional hard copies and electronic copies must be identical to the original hard copy. In case of

a discrepancy, the original hard copy shall govern.

1.9 ORGANIZATION OF RESPONSE DOCUMENTS

A. It is strongly recommended that vendors adhere to the following format and suggestions when preparing their

Response.

• Response Signature Page. (See Appendix)

• Signed Addenda, if applicable.

• E.O. 98-04 – Contract Grant and Disclosure Form. (See Appendix)

• Combine Certifications Form.

• Other documents and/or information may be expressly required in this Bid Solicitation. Label

documents and/or information to reference the Bid Solicitation’s item number.

1.10 CLARIFICATION OF BID SOLICITATION

A. Any questions requesting clarification of information contained in this Bid Solicitation must be submitted in

writing via email by 10:00 a.m., Central Time on or before November 19, 2025, to the individual listed in section

1.4 Contact, of this Bid Solicitation.

1. For each question submitted, vendor should reference the specific solicitation item number to which the

question refers.

2. Vendors’ written questions will be consolidated, and NWACC’s written response is anticipated to be posted

to the NWACC website by the close of business on December 1, 2025.

B. Vendors may contact NWACC with non-substantive questions at any time prior to the bid opening.

C. Oral statements by agents of NWACC shall not be part of any contract resulting from this solicitation and may

not reasonably be relied on by any vendor as an aid to interpretation unless it is reduced to writing and expressly

adopted by NWACC.

1.11 RESPONSE SIGNATURE PAGE

A. An official authorized to bind the vendor(s) to a resultant contract must sign the Response Signature Page

included in this Bid Solicitation, located in appendix.

1.12 PRICING

A. Pricing will be a weighted part of the overall scores given to each submitted proposal.

1.13 PRIME SUPPLIER RESPONSIBILITY

A. A single vendor must be identified as the prime Supplier.

B. The prime Supplier shall be responsible for the contract and jointly and severally liable with any of its sub-

Suppliers, affiliates, or agents to the State for the performance thereof.

1.14 PROPRIETARY INFORMATION

A. Submission documents pertaining to this Bid Solicitation become the property of the State and are subject to

the Arkansas Freedom of Information Act (FOIA).

Page 4 of 34

Bid Solicitation Document

Bid No. RFP-23-002

1.15 CAUTION TO VENDORS

A. Prior to any contract award, all communication concerning this Bid Solicitation must be addressed through

NWACC.

B. Vendor must not alter any language in any solicitation document provided by NWACC.

C. All official documents and correspondence related to this solicitation shall be included as part of the resultant

contract.

D. Responses must be submitted only in the English language.

E. The State shall have the right to award or not award a contract, if it is in the best interest of the State to do so.

F. Vendor must provide clarification of any information in their response documents as requested by NWACC.

1.16 REQUIREMENT OF ADDENDUM

A. This Bid Solicitation shall be modified only by an addendum written and authorized by NWACC.

B. An addendum posted within three (3) calendar days prior to the bid opening may extend the bid opening and

may or may not include changes to the Bid Solicitation.

C. Vendor shall be responsible for checking the NWACC website,

http://www.nwacc.edu/administrativeservices/purchasing/bids.aspx

1.17 NEGOTIATION AND AWARD PROCESS

A. Negotiations

1. If the agency chooses, it shall also have the right to enter discussions with the highest-ranking vendor to

further define contractual details. All negotiations shall be conducted at the sole discretion of NWACC.

NWACC shall solely determine the items to be negotiated.

2. If negotiations fail to result in a contract, NWACC may begin the negotiation process with the next

highest-ranking vendor. The negotiation process may be repeated until an anticipated successful

vendor has been determined, or until such time NWACC decides not to move forward with an award.

B. Anticipation of the Award

Once an anticipated successful vendor has been determined, the anticipated award will be posted on the NWACC

website at http://www.nwacc.edu/administrativeservices/purchasing/bids.aspx

1. The anticipated award will be posted for at least a period of three (3) days prior to the issuance of a

contract. Vendors and agencies are cautioned that these are preliminary results only, and a contract will

not be issued prior to the end of the three-day posting period.

2. NWACC shall have the right to waive the policy of Anticipation to Award when it is in the best interest of

the State.

3. It is the vendor’s responsibility to check the NWACC website for the posting of an anticipated award.

Page 5 of 34

Commodity Codes

• NAICS 722310Food Service Contractors

* Disclaimer: Government BidHub provides information on bids, RFPs (Requests for Proposals), and RFQs (Requests for Qualifications) solely for convenience and informational purposes. This site is not an official public notice board. For official details, responses, or inquiries, please contact the relevant government agency directly.