Dept. Of Agriculture - General Services - HVAC Inspections

Project Information

Bid Title: Dept. Of Agriculture - General Services - HVAC Inspections
Issuing Agency: State Government of Alabama
Location: Alabama
Published Date: Sep 6, 2026
Closing Date: Sep 10, 2026
Government Level: State & Local
Status: Closed
Ref. #: SRC0000036012
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Project Description: Sourcing Project Number: SRC0000036012

Solicitation Label: Dept. Of Agriculture - General Services - HVAC Inspections

Status: Open for Bidding

Due / Close Date: 9/10/2026

Main Commodity: Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services

Solicitation Type: Quick Quote

Buying Agency: General Services

Sourcing Responsible First Name: Jessica

Sourcing Responsible Last Name: Richards

Solicitation General Information

Code

SRC0000036012

Solicitation Name
Dept. Of Agriculture - General Services - HVAC Inspections

Solicitation Type

Quick Quote

Round # Rounds are used to issue amendments and could be used to continue a solicitation with a “short-listed” set of suppliers.
1

Status

Open for Bidding

Begin
9/4/2026 8:29:51 AM (CST)

Award Status

End
9/10/2026 5:00:00 PM (CST)

Summary

The Alabama Department Of Agriculture and Industries is seeking quotes to perform quarterly and annual inspections on the HVAC System located at the Richard Beard Building, 1445 Federal Drive, Montgomery, AL 36107. Suppliers must be able to access existing Trane software controls.

Suppliers who need assistance with submitting their bid may contact the Alabama Buys Helpdesk at (334) 353-0700. Please note: Monday, September 7, 2026 is a State holiday. The Alabama Buys Helpdesk will not be available to assist Suppliers on that day.

Scope Of Service: Quarterly and Annual Inspections Of HVAC Equipment

Equipment: Seven (7) Indoor WSHP's - Manufacturer: Trane, Model #: GEV24041E

Note: Supplier must be certified to work on Trane equipment. The Alabama Department Of Agriculture and Industries reserves the right to request documentation stating Supplier is certified to work on Trane equipment.

Supplier will perform the following tasks for three (3) quarters:

(1) Unitary Visual Equipment Inspection
(2) Supply Fan and Motor Inspection
(3) Generic Check Delta T
(4) Log Unit (NTP Air Handler)
(5) Condenser Coil Check
(6) Condenser Physical Fan Check
(7) Electrical Inspection
(8) Log unit (NTP Cooling)
(9) Check Output Temperature
(10) Filter Inspection (Supplier Will Notify Agency If Filter(s) Are Dirty)
(11) Supplier Will Provide Performance Report

Supplier will perform the following tasks annually:

(1) Unitary Visual Equipment Inspection
(2) Leak Test Inspection
(3) Condenser Coil Check
(4) Coil Cleaning With Solution
(5) Electrical Inspection
(6) Log unit (NTP Cooling)
(7) Filter Inspection (Supplier Will Notify Agency If Filter(s) Are Dirty)
(8) Supplier Will Provide Performance Report

Service Period: 10/1/2026 through 9/30/2027
Point Of Contact: Gary Lovelady (334) 240-7149

Additional Information

Note To Supplier: Model/Part Number and Descriptive Literature

The brands and model numbers referenced provide a level of quality, and unless otherwise specified, are not restrictive. Suppliers quoting alternate items must provide a complete model/part number as well as descriptive/technical literature for consideration and evaluation with their quote. Reference to literature with a previous solicitation will not satisfy this requirement. Failure to provide the required literature may result in the rejection of the supplier’s response.

Selected

Documentation Type Att. Validity End Date Version

Quick Quote Standard Boilerplate RFx Commercial Document (Approved)

DOPQQBPV4.08.26.pdf

1 Record(s)
Commodity Codes: NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors

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Sourcing Project Number:	SRC0000036012
Solicitation Label:	Dept. Of Agriculture - General Services - HVAC Inspections
Status:	Open for Bidding
Due / Close Date:	9/10/2026
Main Commodity:	Heating, Air Conditioning, and Ventilation Maintenance, Repair and Installation Services
Solicitation Type:	Quick Quote
Buying Agency:	General Services
Sourcing Responsible First Name:	Jessica
Sourcing Responsible Last Name:	Richards

Code SRC0000036012
Solicitation Name Dept. Of Agriculture - General Services - HVAC Inspections	Solicitation Type Quick Quote
Round # Rounds are used to issue amendments and could be used to continue a solicitation with a “short-listed” set of suppliers. 1	Status Open for Bidding
Begin 9/4/2026 8:29:51 AM (CST)	Award Status
End 9/10/2026 5:00:00 PM (CST)
Summary The Alabama Department Of Agriculture and Industries is seeking quotes to perform quarterly and annual inspections on the HVAC System located at the Richard Beard Building, 1445 Federal Drive, Montgomery, AL 36107. Suppliers must be able to access existing Trane software controls. Suppliers who need assistance with submitting their bid may contact the Alabama Buys Helpdesk at (334) 353-0700. Please note: Monday, September 7, 2026 is a State holiday. The Alabama Buys Helpdesk will not be available to assist Suppliers on that day. Scope Of Service: Quarterly and Annual Inspections Of HVAC Equipment Equipment: Seven (7) Indoor WSHP's - Manufacturer: Trane, Model #: GEV24041E Note: Supplier must be certified to work on Trane equipment. The Alabama Department Of Agriculture and Industries reserves the right to request documentation stating Supplier is certified to work on Trane equipment. Supplier will perform the following tasks for three (3) quarters: (1) Unitary Visual Equipment Inspection (2) Supply Fan and Motor Inspection (3) Generic Check Delta T (4) Log Unit (NTP Air Handler) (5) Condenser Coil Check (6) Condenser Physical Fan Check (7) Electrical Inspection (8) Log unit (NTP Cooling) (9) Check Output Temperature (10) Filter Inspection (Supplier Will Notify Agency If Filter(s) Are Dirty) (11) Supplier Will Provide Performance Report Supplier will perform the following tasks annually: (1) Unitary Visual Equipment Inspection (2) Leak Test Inspection (3) Condenser Coil Check (4) Coil Cleaning With Solution (5) Electrical Inspection (6) Log unit (NTP Cooling) (7) Filter Inspection (Supplier Will Notify Agency If Filter(s) Are Dirty) (8) Supplier Will Provide Performance Report Service Period: 10/1/2026 through 9/30/2027 Point Of Contact: Gary Lovelady (334) 240-7149
Additional Information Note To Supplier: Model/Part Number and Descriptive Literature The brands and model numbers referenced provide a level of quality, and unless otherwise specified, are not restrictive. Suppliers quoting alternate items must provide a complete model/part number as well as descriptive/technical literature for consideration and evaluation with their quote. Reference to literature with a previous solicitation will not satisfy this requirement. Failure to provide the required literature may result in the rejection of the supplier’s response.

Documentation	Type	Att.	Validity End Date	Version
Quick Quote Standard Boilerplate	RFx Commercial Document (Approved)	DOPQQBPV4.08.26.pdf

Dept. Of Agriculture - General Services - HVAC Inspections

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