Project Information

Bid Title

2026 Football Air Charters

Issuing Agency

University of Northern Iowa

Location

Iowa

Published Date

Feb 24, 2026

Closing Date

Mar 10, 2026

Government Level

State & Local

Status

Closed

Ref. #

Q9648

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Information

Type	Quote
Status	Issued
Number	Q9648 (2026 Football Air Charters)
Issue Date & Time	2/24/2026 10:00:00 AM (CT)
Close Date & Time	3/10/2026 03:00:00 PM (CT)
Question Cut Off Date	3/3/2026 12:00:00 PM (CT)
Notes	The University of Northern Iowa is seeking information from qualified suppliers to provide the goods and/or services described herein. Suppliers should read and completely understand the proposed Purchase Documents described herein. All proposals should be based on the requirements described here. Suppliers are cautioned to allow ample time for the submittal of RFP responses well before the due date time requirement. Bids must be submitted via the UNI-Bid system. All inquiries or requests for clarification or interpretation or to notify the University of errors or omissions relating to this Request must be directed to the DESIGNATED CAMPUS CONTACT noted on this bid.

Contact Information

Name	Jon Westhoff Procurement Manager
Address	103 Gilchrist Hall Cedar Falls, IA 50614-0008 USA
Phone	(319) 273-6246
Fax
Email	jon.westhoff@uni.edu

Bid Documents

Document name	Format
Bid Invitation	Acrobat / PDF	BINVAVL	9143595

Bid Attachments

File Name	Description	File Size
Athletics Air Charter General Requirements.pdf (please login to view this document)	General Requirements for UNI Air Charter Bids	85 KB	340300	4141640
General Terms and Conditions.pdf	General Terms and Conditions	95 KB	340300	4990012
Bid Instructions.pdf	Bid Instructions	57 KB	340300	4220685

Attachment Preview

Q9648

2026 Football Air Charters

Issue Date: 2/24/2026

Questions Deadline: 3/3/2026 12:00 PM (CT)

Response Deadline: 3/10/2026 03:00 PM (CT)

Contact Information

Contact: Jon Westhoff Procurement Manager

Address: Procurement Services

Gilchrist Hall 103

103 Gilchrist Hall

Cedar Falls, IA 50614-0008

Phone: (319) 273-6246

Email: jon.westhoff@uni.edu

Page 1 of 11 pages

Deadline: 3/10/2026 03:00 PM (CT)

Q9648

Event Information

Number:

Q9648

Title:

2026 Football Air Charters

Type:

Quote

Issue Date:

2/24/2026

Question Deadline: 3/3/2026 12:00 PM (CT)

Response Deadline: 3/10/2026 03:00 PM (CT)

Notes:

The University of Northern Iowa is seeking information from qualified suppliers to

provide the goods and/or services described herein.

Suppliers should read and completely understand the proposed Purchase

Documents described herein. All proposals should be based on the requirements

described here.

Suppliers are cautioned to allow ample time for the submittal of RFP

responses well before the due date time requirement. Bids must be

submitted via the UNI-Bid system.

All inquiries or requests for clarification or interpretation or to notify the

University of errors or omissions relating to this Request must be directed to

the DESIGNATED CAMPUS CONTACT noted on this bid.

Bid Attachments

Athletics Air Charter General Requirements.pdf

General Requirements for UNI Air Charter Bids

General Terms and Conditions.pdf

General Terms and Conditions

Bid Instructions.pdf

Bid Instructions

View Online

Download

Download

Requested Attachments

Proof of Insurance /COI

If you have this available now, please upload here. Otherwise, this is due within 10 days of award.

Supporting Materials for Athletics Air Charter

(Attachment required)

Vendor to provide supporting plane materials noted in the Athletics Air Charter General Requirements attachment

Page 2 of 11 pages

Deadline: 3/10/2026 03:00 PM (CT)

Q9648

Bid Attributes

1 Provide Company Information

Include a paragraph introducing your company and summarizing your qualifications.

(Optional: Maximum 4000 characters allowed)

2 Evaluation

The University will select a Company on the basis of proposals received in response to this RFP and any other

information the University acquires regarding a company’s ability to perform. The University will evaluate proposals

and may select one or more companies based on responses to this RFP.

All proposals submitted in response to this RFP will be reviewed for responsiveness by the purchasing agent prior

to referral to the evaluation committee. A committee will then evaluate all responsive proposals in accordance with

the criteria described below. The contract will be awarded to the Company(ies) whose overall offer is deemed to be

the most advantageous to the University as determined by the evaluation committee. In preparing responses,

offerors should describe in great detail how they propose to meet the scope of work/specifications detailed in this

RFP. Significant consideration will be given to estimated cost, but price will not be the sole determining factor.

The Evaluation Criteria utilized for this Request for Proposal will be based upon, but not limited to, the following

criteria, listed in no particular order:

Pricing

Ability to meet specifications

Company work experience

3 Exceptions to Terms & Conditions

If you do not comply or partially comply with terms or conditions of this RFP, indicate those sections and your

counter term or condition. Failure to include a term or condition indicates that you are in complete compliance with

those terms or conditions as stated in the RFP.

(Optional: Maximum 4000 characters allowed)

Page 3 of 11 pages

Deadline: 3/10/2026 03:00 PM (CT)

Q9648

4 Proprietary Information

The laws of the State of Iowa require the contents of all proposals be placed in the public domain and be open to

inspection by interested parties. Proposals will be available for public viewing after a contract has been finalized with

the awarded Company. Trade secrets or proprietary information that are recognized as such and are protected by

law may be withheld, if clearly identified as such in the proposal. Proposals marked entirely confidential or

proprietary may be rejected. Pricing information, management fees, financial arrangements, and other offers cannot

be considered proprietary information. Failure to list proprietary sections of the submitted proposal in the space

provided shall relieve UNI personnel from any responsibility, should such information be viewed by the public, a

competitor, or be in any way released. Please list all proprietary information:

(Optional: Maximum 4000 characters allowed)

5 Are all flights offered FBO?

Yes

No

(Required: Check all that apply)

6 Please detail your cancellation policy

Is there a separate cancellation policy for Covid-19 issues?

(Optional: Maximum 4000 characters allowed)

7 Do you hold a FAA Part 121 or 135 certification?

Yes

No

(Required: Check all that apply)

8 Reference 1 Client Name:

Please provide the name of the person or entity for whom you've provided goods or services.

(Required: Maximum 1000 characters allowed)

9 Reference 1 Contact Person Name:

(Required: Maximum 1000 characters allowed)

Page 4 of 11 pages

Deadline: 3/10/2026 03:00 PM (CT)

Q9648

1 Reference 1 Email:

0

(Required: Email address)

1 Reference 2 Client Name:

1

(Required: Maximum 1000 characters allowed)

1 Reference 2 Contact Person Name:

2

(Required: Maximum 1000 characters allowed)

1 Reference 2 Email:

3

(Required: Email address)

Bid Lines

1 TRIP #1 - Eastern Washington University

Game Date: September 5, 2026 Time: TBA

Round Trip

Waterloo to Spokane , WA

Date: September 4, 2026

Time: 1:45 PM local time

Seats: 150-180

Spokane, WA to Waterloo, IA

Date: September 5, 2026

Time: after game (kick off TBD)

Seats: 150-180

2 150-180 Passenger Plane

(Response required)

Supplier Notes:

Lump Sum total: $

Total: $

No bid

Additional notes

(Attach separate sheet)

Page 5 of 11 pages

Deadline: 3/10/2026 03:00 PM (CT)

Q9648

Commodity Codes

• NAICS 481211Nonscheduled Chartered Passenger Air Transportation

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