Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory

Project Information

Bid Title
Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory
Issuing Agency
ENERGY, DEPARTMENT OF
Location
New York
Published Date
Mar 27, 2026
Closing Date
Apr 10, 2026
Government Level
Federal
Status
Closed
Ref. #
SJ474178
Original Source
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Bid Inquiries
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Bid Documents
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Set Aside
No Set aside used
Project Description
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Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory
Active
Contract Opportunity
Notice ID
SJ474178
Related Notice
Department/Ind. Agency
ENERGY, DEPARTMENT OF
Sub-tier
ENERGY, DEPARTMENT OF
Office
BROOKHAVEN NATL LAB -DOE CONTRACTOR
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General Information
  • Contract Opportunity Type: Sources Sought (Original)
  • Original Published Date: Mar 27, 2026 11:03 am EDT
  • Original Response Date: Apr 10, 2026 05:00 pm EDT
  • Inactive Policy: 15 days after response date
  • Original Inactive Date: Apr 25, 2026
  • Initiative:
    • None
Classification
  • Original Set Aside: No Set aside used
  • Product Service Code: S201 - HOUSEKEEPING- CUSTODIAL JANITORIAL
  • NAICS Code:
    • 561720 - Janitorial Services
  • Place of Performance:
    Upton , NY 11973
    USA
Description

Brookhaven National Laboratory (BNL), operated by Brookhaven Science Associates (BSA) for the U.S. Department of Energy, is issuing this Sources Sought Notice for market research purposes only. This is not a solicitation for proposals and no contract will be awarded from this notice.



BNL is seeking information from qualified vendors capable of providing water cooler cleaning, sanitization, inspection, and maintenance services at its Upton, New York site.



The contractor shall provide all labor, supervision, materials, and equipment necessary to service approximately 160 water cooler units, including both bottled and plumbed-in systems. Services include cleaning and sanitizing internal reservoirs, drip trays, dispensing components, and external surfaces; inspecting units for operational issues; replacing filters as applicable; and documenting all work performed.



Routine services are expected to be performed at a minimum frequency of once every six (6) months per unit. In addition, the contractor shall be capable of providing on-demand cleaning and maintenance services within five (5) business days when requested.



All work must comply with applicable federal, state, and local regulations, including OSHA, EPA, CDC, and Department of Energy (DOE) requirements, as well as Brookhaven National Laboratory Environment, Safety, and Health (ESH) standards. Contractor personnel must be able to meet site access, safety training, and hazard analysis requirements prior to performing work.



The anticipated period of performance is one (1) base year with potential option period(s).



Interested vendors are requested to submit capability statements demonstrating their experience with similar services, particularly in laboratory, healthcare, or other regulated environments. Vendors should also provide business size status, relevant past performance, quality assurance capabilities (e.g., ISO 9001 or equivalent), and a general description of their pricing approach.



BNL will use the information received to determine the appropriate acquisition strategy, including whether a set-aside is feasible and the level of competition available.



This Sources Sought Notice is for informational purposes only and does not constitute a Request for Proposal (RFP). BNL does not guarantee that a solicitation will be issued as a result of this notice, nor will BNL reimburse respondents for any costs incurred in preparing a response.


Attachments/Links
Contact Information
Contracting Office Address
  • P.O. Box 5000
  • Upton , NY 11973
  • USA
Primary Point of Contact
Secondary Point of Contact


History
  • Mar 27, 2026 11:03 am EDTSources Sought (Original)
Commodity Codes
  • FSC SUtilities and Training Services
  • NAICS 561720Janitorial Services
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