Project Information

Bid Title

Bid 18-032526 - High Point Theatre Audio Mixing Consoles and Networking

Issuing Agency

City of High Point

Location

North Carolina

Published Date

Feb 27, 2026

Closing Date

Mar 25, 2026

Government Level

State & Local

Status

Closed

Ref. #

18-032526

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Bid Number:	18-032526
Bid Title:	Bid 18-032526 - High Point Theatre Audio Mixing Consoles and Networking
Category:	Bid Opportunities
Status:	Open
Bid Recipient:	greg.parret@highpointnc.gov

Description: The City of High Point seeks proposals for the furnishing, installation, configuration, and training of a professional digital live sound system for High Point Theatre. Publication Date/Time: 2/27/2026 5:00 PM Closing Date/Time: 3/25/2026 2:00 PM Submittal Information: greg.parret@highpointnc.gov, mail or hand in (see bid details) Bid Opening Information: Non-Public Opening Addendum Date/Time: 3/20/26 Pre-bid Meeting: 3/11/26 11:00 HP Theatre Contact Person: Greg Parret 3368834795 Download Available: greg.parret@highpointnc.gov Related Documents: ITB 18-032526 - HP Theatre Audio Mixing Consoles and Networking FINAL

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FINANCIAL SERVICES

Purchasing Division

INVITATION TO BID

FORMAL BID

BID # 18-032526

High Point Theatre Audio Mixing Consoles and Networking

City of High Point

Purchasing/Warehouse Division

816 E Green Drive, PO Box 230

High Point, NC 27260

Phone: 336-883-4795 Fax: 336-883-3248

Greg Parret, Buyer

FORMAL BID NUMBER: 18-032526

DATE: February 27, 2026

BIDS DUE NO LATER THAN:

Wednesday, March 25

2026 By 2:00 PM

BUYER: Greg Parret

greg.parret@highpointnc.gov

TELEPHONE: (336) 883-4795

Bid price shall be FOB Destination and

include delivery to:

High Point Theatre

220 E Commerce Ave.

High Point, NC 27260

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Bidder Information Form

“This contract will be considered invalid if this page is not completed in full.”

--PLEASE TYPE OR PRINT LEGIBLY IN BLUE OR BLACK INK--

____________________________________________________________________________________________

Vendor Name (include d/b/a information if applicable)

Entity Formation (check applicable):

Corporation Limited Liability Company

Limited Company Limited Partnership

Partnership

Sole Proprietorship

Ownership Category (check applicable):

Non-Minority African American Hispanic Asian American

Socially & Economically Disadvantaged Female

American Indian

____________________________________________________________________________________________________________________

Principal Office Address (Per Secretary of State)

________________________________________________

City, State & Zip

_______________________________________________

Federal Tax ID #/Social Security #

____________________________________ _________________________

Email Address

Telephone Number

______________________________________________________________

General Contractor License # (if applicable)

_____________________________________________________________ _________________________________________________

Print Name & Title of Person Signing on Behalf of Vendor

Vendor’s Authorized Signature

* By signing above the vendor acknowledges that terms and conditions associated with this bid

have been read and accepted.

* Failure to execute/sign this bid properly prior to submittal shall render the bid invalid

and it WILL BE REJECTED.

Late bids will NOT be accepted.

Offer valid for 60 days from date of bid opening. After this time, any withdrawal of offer shall be made in

writing, effective upon receipt by the agency issuing this Invitation to Bid.

• Pursuant to General Statutes of North Carolina, Section 143-129, as amended, bids and proposals are

subject to the conditions and specifications herein, are invited for materials and equipment as described

herein.

• Prices or any other entry made hereon by the bidders shall be considered firm and not subject to

change or withdrawal.

• Bidders certify under penalty of perjury that this bid has not been arrived at collusively and that no

Federal or North Carolina antitrust laws have been violated.

• State and County sales taxes shall not be included in the bid prices. Sales tax shall be added to

vendors invoice and will be paid to vendor at time of invoice payment.

• Bidders shall sign this form and return it with additional bid documents on or before the above date and

time, to the City of High Point Purchasing Division, P O Box 230 (27261) and 816 East Green Drive., High

Point, NC 27260.

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

NOTICE TO BIDDERS

Sealed proposals will be received by the Purchasing Division of the City of High Point, North Carolina,

located in the Municipal Operations Center, Warehouse Building at 816 East Green Drive, High Point, NC,

until 2:00 PM on Wednesday, March 25, 2026 at which date and time they will be opened and publicly

read for the following:

Bid Number: 18-032526

High Point Theatre Audio Mixing Consoles and Networking

Copies of complete bid documents are available online at http://www.highpointnc.gov Government -

Departments – Financial Services - Purchasing – Current Bid Opportunities and Tabulations. Documents

are also available in the Warehouse/Purchasing Division, the Municipal Operations Center, 816 E Green

Dr., High Point, NC. Contact: Purchasing at (336) 883-3219 or purchasing@highpointnc.gov.

There will be a non-mandatory pre-bid meeting at the High Point Theatre on March 11, 2026 at 11:00 AM.

The City reserves the right to reject any or all bids, in whole or in part, as may in the judgment of the

Council of the City of High Point, serve its best interest and to waive irregularities and informalities in any

bid submitted.

No Bid may be withdrawn after the scheduled closing time of receipt of bids for a period of sixty (60) days.

USE OF THIS BID DOCUMENT: Bids must be submitted on the forms provided herein. Bids submitted in

any other format may be subject to rejection. If additional sheets are required, the bidder should make the

necessary copies and insert them in the bid document or submit a separate bid document.

EXECUTION: In compliance with this Invitation for Bids, and subject to all the conditions herein, the

undersigned offers and agrees to furnish and deliver any or all items upon which prices are bid, at the

prices set opposite each item within the time specified herein. By executing this bid, I certify that this bid is

submitted competitively and without collusion (G.S. 143-54).

BID SUBMISSION INSTRUCTIONS: Mail only one fully executed bid document, unless otherwise

instructed, and only one bid per envelope. Address envelope and insert bid number as shown below. It is

the responsibility of the bidder to have the bid in this office by the specified time and date of opening. All

pages within this bid document are necessary parts thereof and shall not be detached, taken apart or altered.

All pages of this document must be included in your bid submittal or your bid may be considered non-

responsive. NO EMAIL RESPONSES WILL BE ACCEPTED.

DELIVERED BY US POSTAL SERVICE

Greg Parret, Buyer

Bid #18-032526

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

DELIVERED BY ANY OTHER MEANS

Greg Parret, Buyer

Bid #18-032526

City of High Point

Warehouse/Purchasing

816 E Green Drive

High Point, NC 27260

3

City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

REFERENCES: Vendor shall provide at least three (3) references for which your company has provided

goods or services of substantially the same features and quantity to those solicited herein. The City may

contact these references to determine whether the goods provided are substantially similar to those bid

herein and the Vendor’s performance has been satisfactory. Such information may be considered in the

evaluation of the bid.

FIRM NAME

LOCATION

CONTACT

PHONE

E-MAIL

BID TABULATIONS: Bid Tabulations will be posted to the City’s website

https://www.highpointnc.gov/Bids.aspx.

Bids will be publicly opened and bid tabulations will be posted within a couple of days of bid opening.

TRANSPORTATION CHARGES: FOB HIGH POINT, NORTH CAROLINA WITH ALL TRANSPORTATION

CHARGES PREPAID AND INCLUDED IN BID PRICE.

AWARD CRITERIA: As provided by Statute, award will be based on the lowest, responsible, responsive

bid(s) - most advantageous to the City of High Point as determined by consideration of:

• Price

• Quality of products offered.

• General reputation & performance capabilities of bidder

• Proven performance of equipment or goods offered.

• Conformity with intent of specifications herein

• Bidder’s previous performance in contract with the City

• Conformity with the terms and conditions of this Invitation for Bid

• Adequate availability of service and parts

• Delivery

AWARD OF CONTRACT: It is the general intent to award this contract to a single overall bidder on all

items. The right is reserved, however, to make awards on the basis of individual items or groups of items, if

such shall be considered by the City to be most advantageous or to constitute its best interest.

The City reserves the right to reject any and/or all proposals as deemed to be in the best interest of the City.

The City reserves the right to award quantities greater or less than proposed based on funds and or need.

SCOPE: It is the intent of this Invitation for Bids to establish a vendor for High Point Theatre Audio Mixing

Consoles and Networking for the City of High Point’s Theatre.

QUESTIONS: All questions regarding this bid should be submitted in writing to Greg Parret at

greg.parret@highpointnc.gov by 12:00 pm on March 18, 2026.

QUANTITY: The quantities provided are based on current estimates of needs. It shall be understood and

agreed that during the contract period quantities purchased may be more or less than the stated estimated

quantities. The City shall not be obligated to purchase in excess of its normal requirements.

MAKE AND MODEL: Manufacturer’s name and model/catalog numbers, if used, are for the purpose of

identification and to establish general quality level desired. Such references are not intended to be

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

restrictive and comparable products of other manufacturers will be considered. However, bidders are

cautioned that any deviation from specifications must be pointed out in their bid.

DEVIATIONS: Any deviations from specifications and requirements herein must be clearly pointed out by

the bidder. Otherwise, it will be considered that equipment or goods offered are in strict compliance with

these specifications and requirements; a successful bidder will be held responsible therefore. Deviations

must be explained in detail. However, the City makes no implication that deviations will be acceptable.

Bidder is advised that the response (or lack thereof) on this question does not take precedence over

specific responses or non-responses provided elsewhere in this bid.

SALES TAX: Do not include Sales Tax in the bid price. Sales tax shall be added to invoice and will be

paid at time of invoice payment.

COST ADJUSTMENTS: The cost for all items as quoted herein shall remain firm for the contract period

specified/awarded. Costs for subsequent periods and any extension term periods shall be subject to an

adjustment only if increases occur in the industry. However, unless very unusual and significant changes

have occurred in the industry, such increases shall not exceed 5% per year or, whichever is less, the latest

yearly percentage increase in the All Urban Consumers Price Index (CPI-U) (National) as published by the

Bureau of Labor Statistics, U.S. Dept. of Labor. The yearly increase or decrease in the CPI shall be that

latest index published and available ninety (90) days prior to the end of the contract year then in effect

compared to the index for the same month one year prior.

Any requested cost increase shall be fully documented and submitted to the City at least ninety (90) days

prior to the contract anniversary date. Any approved cost adjustments shall become effective upon the

anniversary date of the contract. In the event the CPI or industry costs decline, the City shall receive, from

the Contractor, a reasonable reduction in costs that reflect such cost changes in the industry.

The City may, after examination, refuse to accept the adjusted costs if they are not properly documented,

increases that are considered to be excessive, or decreases that are considered to be insufficient. In the

event the City does not wish to accept the adjusted costs and the matter cannot be resolved to the

satisfaction of the City, the contract will not be renewed and the City will rebid the contract.

Any contract extension is subject to the continuation of usage and the appropriation of funds.

ALL UNIT COSTS SHALL BE FIRM FOR THE CONTRACT PERIOD SPECIFIED.

SAMPLES: Samples are not required with the bid response; however, if required later, bidder agrees to

furnish samples of items offered at no expense within five (5) consecutive calendar days after request is

made. Bidders who do not comply with this requirement will be subject to rejection.

DELIVERY SITE: All pricing shall be quoted FOB Destination to the following locations:

High Point Theatre

220 E Commerce Ave.

High Point, NC 27260

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City of High Point | P.O. BOX 230, High Point, NC 27261 | 336.883.3219

Commodity Codes

• NAICS 238210Electrical Contractors and Other Wiring Installation Contractors
• NAICS 541519Other Computer Related Services

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