Project Information

Bid Title

BLANKET PURCHASE ORDER (BPO) FOR GAS VALVES FOR APPLIANCES ON AN "AS NEEDED" BASIS.

Issuing Agency

Philadelphia Gas Works (PGW)

Location

Pennsylvania

Published Date

Aug 4, 2026

Closing Date

Aug 18, 2026

Government Level

State & Local

Status

Closed

Ref. #

35971

Original Source

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Bid Documents

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Project Description

Number

35971

Title

BLANKET PURCHASE ORDER (BPO) FOR GAS VALVES FOR APPLIANCES ON AN "AS NEEDED" BASIS.

Available Date

8/4/2026 3:15 PM

Clarification Deadline

8/11/2026 2:00 PM

Due Date

8/18/2026 2:00 PM

Contact Information

NIA PEARSON - NIA.PEARSON@PGWORKS.COM

Bid Type

RFQ

Bill To

Appoinvoices@pgworks.com,
800 W. Montgomery Ave - Attn: Accounting,
Philadelphia , Philadelphia PA 19122 US

Ship To

North Operations Center,
5000 Summerdale Avenue,
Philadelphia, PA 19124 US

Description

PLEASE SUBMIT PRICING FOR A BLANKET PURCHASE ORDER FOR GAS VALVES FOR APPLIANCES ON AN "AS NEEDED" BASIS.

*** BIDS WILL BE DEEMED NON-RESPONSIVE, IF BIDDERS: ***

- TAKE EXCEPTION TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS

- FAIL TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET

- FAIL TO PROVIDE PRICING FOR ALL ITEMS

- FAIL TO PROVIDE LEAD TIME

ANY QUESTIONS OR REQUESTS FOR CLARIFICATIONS REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON TUESDAY, AUGUST 11, 2026.

*ALL QUESTIONS MUST BE ASKED DURING THE CLARIFICATION PERIOD VIA PROCUREWARE*

PLEASE COMPLETE THE PROCUREWARE FIELDS AND SUBMIT SEALED BID PACKET VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00 PM EST ON TUESDAY, AUGUST 18, 2026.

BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:

PAYMENT TERMS: NET 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION.

PLEASE SUBMIT YOUR BID FOR A BLANKET PURCHASE ORDER A ONE (1) YEAR PERIOD ("INITIAL TERM") BEGINNING SEPTEMBER 1, 2026, THRU AUGUST 31, 2027, WITH AN OPTION TO RENEW FOR UP TO FOUR (4) ADDITIONAL ONE (1) YEAR TERMS. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE BLANKET PURCHASE ORDER.

VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) 35971.

THE ITEMS LISTED REPRESENT TYPICAL ITEMS TO BE PURCHASED ON THIS BLANKET.  THE ITEMS LISTED IN THE RFQ WILL BE USED TO DETERMINE OVERALL PRICING AND AWARD INFORMATION.  ITEMS TO BE PURCHASED ARE NOT LIMITED TO THOSE LISTED.

IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE.

IF APPLICABLE, LIST ANY ORDER MINIMUMS OR ADDITIONAL REQUIREMENTS/INFORMATION IN THE COMMENTS SECTION FOR EACH LINE ITEM.

THE USAGE QUANTITIES LISTED ARE ONLY ESTIMATES TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE BLANKET PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.

PRICE INCREASES/DECREASE REQUIREMENTS:

FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABOR  BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:

https://www.bls.gov/regions/midatlantic/data/consumerpriceindexhistorical_philadelphia_table.htm

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE BLANKET PURCHASE ORDER.  FOR THE INITIAL TERM OF 1 YEAR; THEREAFTER, PRICES MAY BE INCREASED FOR EACH SUBSEQUENT 1 YEAR PERIOD THROUGHOUT THE DURATION OF THE BLANKET, WHICH MAY BE RENEWED UNDER THE TERMS AND CONDITIONS OF THIS AGREEMENT AT THE SOLE OPTION OF PHILADELPHIA GAS WORKS (PGW) ON AN ANNUAL BASIS FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM(S). VENDOR MAY INCREASE PRICES FOR THE FUTURE RENEWAL PERIODS PROVIDED THAT:

NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN.  THE PRICE INCREASE LETTER SHALL BE SENT TO NIA.PEARSON@PGWORKS.COM, REFERENCING RFQ#, BLANKET #, BLANKET TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE BLANKET AT ITS DISCRETION.

FAILURE TO NOTIFY PGW WITHIN THE FIFTEEN (15) DAY TIMEFRAME SHALL RESULT IN THE FOLLOWING:

IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE BLANKET TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.

IN NO EVENT SHALL THE PRICE INCREASE EXCEED 5% IN ANY RENEWAL TERM.  THE INCREASE SHALL REFLECT THE CHANGE TO THE CPI OR THE 5% CAP, WHICHEVER IS LESS.

NOTE: PRICE DECREASES MAY BE FORWARDED VIA EMAIL TO NIA.PEARSON@PGWORKS.COM IN WRITING, AT ANY TIME DURING THE BLANKET TERM, TO INCLUDE ANY RENEWAL PERIOD(S).

ONCE THE BLANKET AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.

***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.

STOCKING REQUIREMENTS

STOCK REQUIREMENT QUANTITIES MAY BE IMPLEMENTED AS THE BUSINESS DETERMINES DURING THE DURATION OF THE BLANKET. ALL ITEMS WITH MINIMUM STOCK REQUIREMENTS MUST BE DELIVERED THE NEXT DAY. AT THE END OF THE BLANKET, ANY RESIDUAL INVENTORY WILL BE NEGOTIATED FOR PURCHASE. VENDOR MUST BE ABLE TO COMPLETE SHIPPING OF ALL REQUIRED MATERIAL WITHIN ONE WEEK OF RECEIVING ORDER. ON SPECIAL RUSH ORDERS, MATERIAL MUST BE DELIVERED WITHIN 24 HOURS. IF DELIVERY SCHEDULE CANNOT BE MET, PLEASE CALL (215) 684-6771.

BUSINESS REQUIREMENTS:

24 HOUR EMERGENCY CONTACT NAME AND NUMBER

EMERGENCY CONTACT NAME:

EMERGENCY PHONE NUMBER:

ADDITIONAL NOTES:

(1) THE BASIS OF AWARD FOR THE SUCCESSFUL VENDOR SHALL RESULT IN ONE (1) BLANKET PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.  IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD:
1. LEAD-TIME
2. BEST AND FINAL OFFER (BAFO)
VENDORS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2) ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ.
(3) CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(4) THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO APPOINVOICES@PGWORKS.COM FOR ELECTRONIC PAYMENT. FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT 215-684-6980.

PROCUREWARE SITE NAVIGATION:

-“DESCRIPTION” TAB – Review RFQ requirements & note your intention to bid.

-”BID DOCUMENTS” TAB – Download Sealed Bid Documents & other required documents if applicable.

-“CLARIFICATIONS” TAB – Enter & review questions pertaining to the RFQ.

- “RESPONSE” TAB:

QUESTIONS - Answer required questions & upload completed required documents.

PRICING – Review items list & enter bid pricing.

-“CALENDAR” TAB – Review all events for RFQ.

ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN

8/11/2026 2:00 PM

Commodity Codes

• NAICS 332911Industrial Valve Manufacturing
• NAICS 423840Industrial Supplies Merchant Wholesalers
• NAICS 541511Custom Computer Programming Services

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