Project Information

Bid Title

On Demand Transportation Services for Oaklawn Improvement District

Issuing Agency

Sedgwick County

Location

Kansas

Published Date

Feb 5, 2026

Closing Date

Mar 3, 2026

Government Level

State & Local

Status

Closed

Ref. #

26-0023

Original Source

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Project Description

RFB/RFP	Due Date	Description	Document	Pre-bid Conference
26-0023	3/3/2026 1:45:00 PM	On Demand Transportation Services for Oaklawn Improvement District	RFP

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REQUEST FOR PROPOSAL

RFP #26-0023

ON DEMAND TRANSPORTATION SERVICES

FOR OAKLAWN IMPROVEMENT DISTRICT

February 5, 2026

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide On Demand

Transportation Services to a certain unincorporated area of Sedgwick County located within and around the general

vicinity of the Oaklawn Improvement District. If your firm is interested in submitting a response, please do so in

accordance with the instructions contained within the attached Request for Proposal. Responses are due no later than

1:45 pm CST, Tuesday, March 3, 2026.

All contact concerning this solicitation shall be made through the Purchasing Department. Proposers shall not

contact county employees, department heads, using agencies, evaluation committee members or elected officials with

questions or any other concerns about the solicitation. Questions, clarifications and concerns shall be submitted to the

Purchasing Department in writing. Failure to comply with these guidelines may disqualify the Proposer’s response.

Sincerely,

Joe Thomas, NIGP-CPP, CPSM, CPSD, C.P.M.

Director of Purchasing

JT/ch

RFP #26-0023

1

Table of Contents

I.

About this Document

II. Background

III. Project Objectives

IV. Submittals

V. Scope of Work

VI. Sedgwick County’s Responsibilities

VII. Proposal Terms

A. Questions and Contact Information

B. Minimum Firm Qualifications

C. Evaluation Criteria

D. Request for Proposal Timeline

E. Contract Period and Payment Terms

F. Insurance Requirements

G. Indemnification

H. Confidential Matters and Data Ownership

I. Proposal Conditions

VIII. Required Response Content

IX. Response Form

RFP #26-0023

2

I.

About this Document

This document is a Request for Proposal. It differs from a Request for Bid or Quotation in that the county is seeking a solution,

as described on the cover page and in the following Background Information section, not a bid or quotation meeting firm

specifications for the lowest price. As such, the lowest price proposed will not guarantee an award recommendation. As

defined in Charter Resolution No. 68, Competitive Sealed Proposals will be evaluated based upon criteria formulated around

the most important features of the product(s) and/or service(s), of which quality, testing, references, service, availability or

capability, may be overriding factors, and price may not be determinative in the issuance of a contract or award. The proposal

evaluation criteria should be viewed as standards that measure how well a vendor’s approach meets the desired requirements

and needs of the county. Criteria that will be used and considered in evaluation for award are set forth in this document. The

county will thoroughly review all proposals received. The county will also utilize its best judgment when determining whether

to schedule a pre-proposal conference, before proposals are accepted, or meetings with vendors, after receipt of all proposals.

A Purchase Order/Contract will be awarded to a qualified vendor submitting the best proposal. Sedgwick County reserves the

right to select, and subsequently recommend for award, the proposed service(s) and/or product(s) which best meets its

required needs, quality levels and budget constraints.

The nature of this work is for a public entity and will require the expenditure of public funds and/or use of public

facilities, therefore the successful proposer will understand that portions (potentially all) of their proposal may become

public record at any time after receipt of proposals. Proposal responses, purchase orders and final contracts are subject to

public disclosure after award. All confidential or proprietary information should be clearly denoted in proposal responses

and responders should understand this information will be considered prior to release, however no guarantee is made that

information will be withheld from public view.

II. Background

Sedgwick County, located in south-central Kansas, is one of the most populous of Kansas’ 105 counties with a population

estimated at more than 514,000 persons. It is the 16th largest in area, with 1,008 square miles, and reportedly has the

second highest per capita wealth among Kansas’ counties. Organizationally, the county is a Commission/Manager entity,

employs nearly 2,500 persons, and hosts or provides a full range of municipal services, e.g. – public safety, public works,

criminal justice, recreation, entertainment, cultural, human/social, and education.

Previously the Oaklawn area was serviced by the City of Wichita. These rides were made possible through funding by the

county of Sedgwick in an effort to serve the Oaklawn Improvement District, which is not able to be serviced by the City

of Wichita’s Transportation department bus and paratransit route.

III. Project Objectives

Sedgwick County, Kansas (hereinafter referred to as “county”) is seeking a firm or firms to provide On Demand

Transportation Services to a certain unincorporated area of Sedgwick County located within and around the general vicinity

of the Oaklawn Improvement District. The following objectives have been identified for this contract:

1. Acquire Services meeting the parameters, conditions and mandatory requirements presented in the document.

2. Establish contract pricing with the vendor that has the best proven “track-record” in performance, service and

customer satisfaction.

3. Acquire Services with the most advantageous overall cost to the county.

IV. Submittals

Carefully review this Request for Proposal. It provides specific technical information necessary to aid participating firms in

formulating a thorough response. Should you elect to participate with an electronic response, the RFP number must be

entered in the subject line and email the entire document with supplementary materials to:

Purchasing@sedgwick.gov

RFP #26-0023

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Should you elect to participate with a physical response, the response must be sealed and marked on the lower left-hand

corner with the firm name and address, bid number, and bid due date. Submit one (1) original AND one (1) electronic

copy (.PDF/Word supplied on a flash drive) of the entire document with any supplementary materials to:

Joe Thomas

Sedgwick County Purchasing Department

100 N. Broadway, Suite 610

Wichita, KS 67202

SUBMITTALS are due NO LATER THAN 1:45 pm CST, TUESDAY, March 3, 2026. If there is any difficulty

submitting a response electronically, please contact the Purchasing Technicians at purchasing@sedgwick.gov for

assistance. Late or incomplete responses will not be accepted and will not receive consideration for final award. If you

choose to send a hard copy of your proposal, Sedgwick County will not accept submissions that arrive late due to the fault

of the U.S. Postal Service, United Parcel Service, DHL, FedEx, or any other delivery/courier service.

Proposal responses will be acknowledged and read into record at Bid Opening, which will occur at 2:15 pm CST on the

due date. No information other than the respondent’s name will be disclosed at Bid Opening. We will continue to have

Bid Openings for the items listed currently. If you would like to listen in as these proposals are read into the record, please

dial our Meet Me line @ (316) 660-7271 at 2:15 pm.

V. Scope of Work

Items listed in this section are requirements to completion of services under this contract. Contractor shall furnish labor,

parts, material, and equipment necessary to perform the following:

1. Provide Americans with Disabilities Act (ADA) transportation services as well as general public transportation.

2. Operate Monday through Friday; scheduled accessible vehicle will be available on Saturday for pre-arranged

group trips.

3. The annual cost of service under this agreement will vary each year based on the comparison to historical

reporting data.

4. The provider will submit monthly billings and provide an operating report yearly to the county, which will

include ridership trips and other pertinent information.

5. Either party may terminate this upon thirty (30) days advance written notice to the other party.

6. Provider will be an independent contractor to county for the purposes of this agreement.

VI. Sedgwick County’s Responsibilities

• Provide information, as legally allowed, in possession of the county, which relates to the county’s requirements,

or which is relevant to this project.

• Designate a person to act as the County Contract Manager with respect to the work to be performed under this

contract.

VII. Proposal Terms

A.

Questions and Contact Information

Any questions regarding this document must be submitted via email to Joe Thomas at joseph.thomas@sedgwick.gov by

5:00 pm CST, Thursday, February 12, 2026. Any questions of a substantive nature will be answered in written form as an

addendum and posted on the purchasing website at https://www.sedgwickcounty.org/finance/purchasing/current-bids-

and-proposals/ under the Documents column associated with this RFP number by 5:00 pm CST, Wednesday, February

18, 2026. Firms are responsible for checking the website and acknowledging any addenda on their proposal response

form.

RFP #26-0023

4

B.

Minimum Firm Qualifications

This section lists the criteria to be considered in evaluating the ability of firms interested in providing the service(s) and/or

product(s) specified in this Request for Proposal. Firms must meet or exceed these qualifications to be considered for

award. Any exceptions to the requirements listed should be clearly detailed in proposer’s response. Proposers shall:

1. Have a minimum of three (3) years’ experience in providing services similar to those specified in this RFP.

2. Have an understanding of industry standards and best practices.

3. Have experience in managing projects of comparable size and complexity to that being proposed.

4. Have knowledge of and comply with all currently applicable, and as they become enacted during the contract term,

federal, state and local laws, statutes, ordinances, rules and regulations. All laws of the State of Kansas, whether

substantive or procedural, shall apply to the contract, and all statutory, charter, and ordinance provisions that are

applicable to public contracts in the county shall be followed with respect to the contract.

5. Municipal and county government experience is desired, however, the county will make the final determination

based on responses received and the evaluation process.

6. Have the capacity to acquire all bonds, escrows or insurances as outlined in the terms of this RFP.

7. Provide project supervision (as required) and quality control procedures.

8. Have appropriate material, equipment and labor to perform specified services.

9. Park only in designated areas and display parking permit (if provided).

10. Wear company uniform or ID badge for identification purposes.

C.

Evaluation Criteria

The selection process will be based on the responses to this RFP. County staff will judge each response as determined by

the scoring criteria below. Purchasing staff are not a part of the evaluation committee.

Component

A. On demand service experience

B. State & Federal reporting experience

C. Cross collaboration knowledge/experience

D. Cost

Total Points

Points

40

15

35

10

100

Assume the following cost proposals (examples only)

A. $50,000.00

B. $38,000.00

C. $49,000.00

Company B with a total price of $38,000.00 is the low offer. Take the low offer and divide each of the other offers into

the low offer to calculate a percentage. This percentage is then multiplied by the number of points available for the cost.

In this case, 10 points are allocated to cost.

A. $38,000.00 divided by $50,000.00 =.76

B. $38,000.00 divided by $38,000.00 =1.00

C. $38,000.00 divided by $49,000.00= .77

.76*10

1.00*10

.77*10

7.6 points

10 points

7.7 points

Any final negotiations for services, terms and conditions will be based, in part, on the firm’s method of providing the

service and the fee schedule achieved through discussions and agreement with the county’s review committee. The county

is under no obligation to accept the lowest priced proposal and reserves the right to further negotiate services and costs

that are proposed. The county also reserves the sole right to recommend for award the proposal and plan that it deems to

be in its best interest.

The county reserves the right to reject all proposals. All proposals, including supporting documentation shall become the

property of Sedgwick County. All costs incurred in the preparation of this proposal shall be the responsibility of the firm

making the proposals. Sedgwick County reserves the right to select, and subsequently recommend for award, the proposed

service which best meets its required needs, quality levels and budget constraints.

RFP #26-0023

5

Commodity Codes

• NAICS 484121General Freight Trucking, Long-Distance, Truckload
• NAICS 541611Administrative Management and General Management Consulting Services
• NAICS 541690Other Scientific and Technical Consulting Services

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