Project Information

Bid Title

SMD_SERVICES_PREVENTATIVE MAINTENANCE ON BOILERS WITHIN VARIOUS DEVELOPMENTS, BOROUGH FOCUS

Issuing Agency

The City of New York

Location

New York

Published Date

Dec 19, 2025

Closing Date

Jan 15, 2026

Government Level

State & Local

Status

Closed

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Title: SMD_Services_Preventative Maintenance on Boilers within Various Developments, Borough Focus

Procurement

Section

Housing Authority (NYCHA)

Agency Name

90 Church Street, 6th Floor. New York, NY 10007

Request Address

Cheryl Barr
phone: (212) 306-6487
email: Cheryl.barr@nycha.nyc.gov

Contact Information

Vendors - NYCHA

External Links

Current

Status

Services (other than human services)

Category

Competitive Sealed Bids

Selection Method

12/19/2025

Publication Date

Solicitation

Notice Type

PIN#517971 Bronx

PIN#517972 Brooklyn

PIN#517973 Manhattan

PIN#517974 Queens & Staten Island

Due: 1/15/2026 10:00 AM

PIN - Due Date

Interested vendors are invited to obtain a copy of the opportunity at NYCHA’s website by going to http://www.nyc.gov/nychabusiness. On the left side, click on “iSupplier Vendor Registration/Login” link. (1) If you have an iSupplier account, then click on the “ Login for registered vendors” link and sign into your iSupplier account. (2) If you do not have an iSupplier account you can request an account by clicking on “New suppliers register in iSupplier” to apply for log-in credentials. Once you have accessed your iSupplier account, log into your account, then choose under the Oracle Financials home page, the menu option “Sourcing Supplier”, then choose “Sourcing”, then choose Sourcing Homepage”; and conduct a search in the “Search Open Negotiations” box for RFQ Number(s) 517971, 517972, 517973, 517974. Note: In response to the COVID-19 outbreak, we are accepting only electronic bids submitted online via iSupplier. Paper bids will not be accepted or considered. Please contact NYCHA Procurement at procurement@nycha.nyc.gov for assistance.

Other Information

Description

Requirements Contract for Response to Preventative Maintenance on Boilers at Various Developments With Borough Focus.

Scope of work: Vendor will clean and service boilers for successful operation in the coming winters. Working with the Heating Management Services Department, this vendor should be equipped to deploy multiple teams daily to proficiently service the boilers.

Contract Term: 3 years from the award date on NYCHA’s Purchase Order.  NYCHA, in its sole discretion, shall have the option to extend the Term of this Contract for up to 2 one-year extensions.

No Bid Bond Security Required.

Section 3 REO & OEO and M/WBE Plans: Section 3 REO & OEO Plans, and the M/WBE Utilization Plan & Waiver must be submitted via eComply, https://nycha.ecomply.us/. Do not include Section 3 or M/WBE documentation within bid submission via iSupplier. For eComply log-in assistance contact eComply Tech support, support@ecomplysolutions.com. For M/WBE and Section 3 submissions assistance contact NYCHA’s SMP Vendor Diversity team at eComply.support@nycha.nyc.gov.

Pre-Bid Conference:

A non-mandatory, but strongly recommended, MS Teams Pre-bid Conference will be held on 12/30/2025 at 10:30 AM.

To attend the Pre-Bid Conference either:

Access via https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODhjNjNhY2ItYWJlYi00ZDBjLWI4YTEtNTRkMmNjOGNjNTA1%40thread.v2/0?context=%7b%22Tid%22%3a%22709ab558-a73c-4f8f-98ad-20bb096cd0f8%22%2c%22Oid%22%3a%22d6909180-bbaf-4dea-90f3-9bc573dc019d%22%7d

Meeting ID: 226 722 734 921 75 Passcode: Wz7zZ3np

Dial in by calling +1 646-838-1534,,110650418#

Phone Conference ID: 110 650 418#

RFQ Question Submission Deadline: 1/5/2026 at 2:00PM

Only questions regarding this RFQ submitted to construction.procurement@nycha.nyc.gov (include RFQ number in subject field) prior to Question Deadline will be accepted.

Question & Answer Release Date: 1/9/2026

NOTE: Please be advised that the only labor classification to be considered is Service & Maintenance Technician (heating, refrigeration & A/C), which can be found in the HUD-Determined Wage Schedule

In addition to the documents attached below, bidders are directed to review the Special Notices and Conditions, Instructions to Bidders, and General Conditions prior to submitting a bid.  To access these documents, click on the "Contract Terms" tab above, and then "Preview Contract Terms," to download a PDF version.

Prior to submitting a bid, confirm the bid response includes all required forms and documentation and that all are properly completed, signed, and notarized, where applicable. It is the bidder’s sole responsibility to complete and submit its bid via iSupplier to the corresponding RFQ prior to the RFQ Bid Submission Deadline. NYCHA is not responsible for delays caused by technical difficulty or caused by any other occurrence.

Only electronic bids submitted online via iSupplier will be accepted. For assistance regarding iSupplier please email NYCHA Procurement at procurement@nycha.nyc.gov. Please note that if NYCHA receives no responses to this RFQ, the bid submission deadline shall be automatically extended for seven (7) days. This does not limit NYCHA's right to extend the bid deadline for any other reason.

Current Prevailing Wage Links are posted on iSupplier under the Quick Links Section of Sourcing Supplier.  The vendors are responsible for remaining informed of all updates to the Prevailing Wage Schedule.

Commodity Codes

• NAICS 238220Plumbing, Heating, and Air-Conditioning Contractors
• NAICS 541511Custom Computer Programming Services
• NAICS 811310Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

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