Project Information

Bid Title

Equipment Rental 2026

Issuing Agency

County of Cowlitz

Location

Washington

Published Date

Nov 26, 2025

Closing Date

Dec 15, 2025

Government Level

State & Local

Status

Closed

Original Source

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Bid Documents

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Project Description

Bid Title:	Equipment Rental 2026
Category:	Public Works
Status:	Open

Description: Rental of Equipment for Public Works Activities for the Year 2026 Publication Date/Time: 11/25/2025 1:30 pm Closing Date/Time: 12/15/2025 1:30 pm Related Documents: Equipment Call for Bids - Executed

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CALL FOR SEALED BIDS AND PROPOSALS

Rental of Equipment for Public Works Activities for the Year 2026

Sealed bids will be received by the Cowlitz County Department of Public Works, ATTN: Shawn Roewe,

1600 13th Avenue South, Kelso, Washington, 98626, prior to 1:30 o'clock p.m., on Monday, December

15, 2025 at which time all bids received will be publicly opened and read for the rental of equipment

for Public Works activities for the period of January 1, 2026 through December 31, 2026 as specified on

the attached proposal form.

ALL BIDS MUST BE SUBMITTED ON THE ATTACHED PROPOSAL FORMS.

Outside of envelope must have the following information:

1) Mailing Address:

Cowlitz County Department of Public Works

Attn: Shawn Roewe

1600 – 13th Avenue S

Kelso WA 98626

2) Bid Description:

Equipment Rental for Public Works Activities

3) Date of Bid Opening: Monday, December 15, 2025, at 1:30 p.m.

County offices are not open for mail or other deliveries on Fridays, weekends, County holidays, or

inclement weather closures. The County assumes no responsibility either for delays in USPS mail or

County interoffice mail services, or for bids delivered to County offices or personnel other than to the

specified office and personnel. Bids received after the date and time stated in this call for bids will not

be accepted and will be returned unopened to Bidder. There will be no exceptions or waivers of this

requirement.

RCW 39.34 allows cooperative purchasing between public agencies in the State of Washington. Other

public entities (cities, school districts, and so forth) which have filed an interlocal cooperative joint

purchasing agreement with the County may elect to rent equipment from the vendor based on the

terms and conditions of this agreement, subject to vendor’s consent.

Firm prices are solicited for the rental of equipment used for Public Works maintenance and

construction activities. The County does not guarantee to rent any specific piece of equipment and will

not expect the bidders to furnish any piece of equipment that is not available or already in use. This is

to be considered an open-ended bid inasmuch as equipment will be rented against this bid for the year

2025. Actual rentals will be made as needed by Cowlitz County, based upon the following

requirements: 1) cost of equipment; 2) location of equipment; 3) size/type of equipment; and 4)

equipment availability.

Suppliers may submit prices on any or all pieces of equipment that they will have regularly available. If

space is needed to provide additional information, the bidder should attach a separate sheet of paper

to this bid.

Payment will be made according to State Statute, in the month following use of the equipment,

provided a detailed invoice has been furnished by the supplier. Cowlitz County will accept no additional

charges including, but not limited to freight, fuel surcharges and other charges. This includes bulk

orders processed by the vendor and drop-shipped to the County. Prices may be increased with 30 days

notice from the vendor. The price increase will be limited to an amount equal to the increase in cost to

the vendor by the manufacturer. Written proof of the cost increase from the manufacturer shall be

provided upon request.

Specifications and proposals will be furnished, upon request, by the Cowlitz County Department of

Public Works, 1600 - 13th Avenue South, Kelso, WA 98626, telephone (360) 577-3030. The bid

proposal, bid specifications, and bid results may also be viewed on the Cowlitz County Department of

Public Works internet website at https://www.co.cowlitz.wa.us/Bids.aspx?CatID=37.

All documents received in response to this invitation to bid will become a matter of public record and

subject to the Washington Public Disclosure Act under Chapter 42.56 RCW.

The Board of County Commissioners reserves the right to reject any and all bids, to waive informalities

and to accept other than the low bid if it appears to be in the best interest of the County.

DATED this 25th day of November, 2025.

ATTEST:

Kelly Grayson, Clerk of the Board

BOARD OF COUNTY COMMISSIONERS

OF COWLITZ COUNTY, WASHINGTON

_______________________________

Richard R. Dahl, Commissioner

_______________________________

Steve Rader, Commissioner

_______________________________

Steven L. Ferrell, Commissioner

BID PROPOSAL

Rental of Equipment for Public Works Activities for the Year 2026

The undersigned agrees to furnish the following rental equipment in accordance with the attached

specifications.

Bid Submitted By:

(Company Name)

Signature:

Title:

Name Printed:

Date:

Tax ID No:

UBI No:

Address of Bidder:

Email Address: ___________________________________________________________

Phone:

_________________

Fax:

~~~~~

SPECIFICATIONS AND PROVISIONS

1. Bidder must supply equipment which meets Washington State Department of Transportation Safety

Specifications for night-time operation, if applicable.

2. Bidder is required to furnish chains for snow removal.

3. Bidder will be guaranteed four (4) hours minimum time.

4. Downtime/equipment lost time will be at the expense of the bidder.

5. Bidder will be responsible for all repairs to their equipment including all parts and labor unless it can

be determined that County personnel misused or abused the equipment.

ITEM

ASPHALT DISTRIBUTOR

BACKHOES/EXCAVATORS

10,000 – 12,000 lb excavator

12,000 – 18,000 lb excavator

27,000 – 35,000 lb excavator

35,000 – 45,000 lb excavator

45,000 – 55,000 lb excavator

BRUSH MOWER

BUCKET TRUCK 45-55

CATCH BASIN CLEANER -

Vacuum Type

CULVERT CLEANER, Pressure

SEPTIC PUMPER

DOZERS

MAKE

MODEL/

SIZE

EQUIPMENT ONLY

DAILY

RATE

WEEKLY MONTHLY

RATE

RATE

Mobilization, Travel,

Move-In Time Charges,

if applicable (indicate if

per hour or per move)

GRADERS, ROAD

GUARDRAIL EQUIPMENT

Guardrail Post Driver/Auger

Flatbed Truck/Operated

Utility Trailer – Lift/Non-lift

LIFTING EQUIPMENT

Crane - to 5 ton inclusive

Crane - to 10 ton inclusive

Crane - to 20 ton inclusive

Crane - to 30 ton inclusive

Crane - over 35 ton

ITEM

LOADERS - WHEELED

LOW BOY or Equipment Hauling

Truck

MANLIFT

Manlift – Z-Boom 45’

Manlift – Z-Boom 60’

MAKE

MODEL/

SIZE

PAVEMENT GRINDING AND

PULVERIZING EQUIPMENT

(Attach separate sheet of paper

listing tool/bit charges [per hour

or per set] and any other

pertinent information.)

PAVING EQUIPMENT

Self-Propelled Paver

Spreader Box

PNEUMATIC HAMMER,

Backhoe-Mounted (for rock or

pavement breaking)

PUMPING EQUIPMENT

2-inch Trash Pump

4-inch Trash Pump

6-inch Trash Pump

8-Inch Trash Pump

10-Inch Trash Pump

12-Inch Trash Pump

ROAD WIDENER (Shoulder Rock

Spreading Machine)

ROCK DRILL

ROLLERS, Pneumatic

ROLLERS, Vibratory

Steel Drum

SCRAPERS

STUMP GRINDING

EQUIPMENT ONLY

DAILY

RATE

WEEKLY MONTHLY

RATE

RATE

Mobilization, Travel,

Move-In Time Charges,

if applicable (indicate if

per hour or per move)

Commodity Codes

• NAICS 532412Construction, Mining, and Forestry Machinery and Equipment Rental and Leasing
• NAICS 532490Other Commercial and Industrial Machinery and Equipment Rental and Leasing

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