Project Information

Bid Title

IFB 26044JF Hydrochloric Acid Solution with Inhibitor

Issuing Agency

City of Dayton

Location

Ohio

Published Date

May 29, 2026

Closing Date

Jun 11, 2026

Government Level

State & Local

Status

Closed

Ref. #

IFB 26044JF

Original Source

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Bid Documents

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Project Description

Bid Number:	IFB 26044JF
Bid Title:	IFB 26044JF Hydrochloric Acid Solution with Inhibitor
Category:	Procurement
Status:	Open

Description: Electronic bids are due by June 11, 2026 no later than 11:00 AM (Dayton Local Time). Publication Date/Time: 5/29/2026 4:41 PM Closing Date/Time: 6/11/2026 11:00 AM Related Documents: IFB 26044JF Hydrochloric Acid Solution with Inhibitor

Attachment Preview

AD # 5/29 & 6/1

CITY OF DAYTON, OHIO

Division of Procurement

Room 514, CITY HALL

101 W. Third St.

DAYTON, OHIO 45402

INVITATION FOR BID

IFB No. 26044JF

Hydrochloric Acid Solution with Inhibitor

For Further Information Contact:

John Finley

Room 514, CITY HALL

101 W. Third St.

Dayton OH 45402

Phone No. 937-333-4016

Email: John.Finleyjr@daytonohio.gov

Date: May 29, 2026

Nicole Fox, NIGP-CPP

Purchasing Agent

ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO bids@daytonohio.gov

NO LATER THAN: 11:00 A.M. local (Dayton OH) time on June 11, 2026.

User Agency: Water Reclamation

Req Number(s): WT6WS140

Your electronic PDF bid is requested for the following: To establish a firm fixed price for Hydrochloric Acid Solution

with Inhibitor with firm pricing through June 30, 2027, with a possible option to renew, at the City of Dayton’s discretion,

with firm pricing for two (2) additional 12-month periods from 07/01/2027 through 06/30/2029.

All questions are due to the bids@daytonohio.gov email address by 10:00 AM on 6/3/2026. Responses will be posted on the City’s

website by the close of business on 6/5/2025. Please reference the bid number in the subject line.

A copy of this bid may be found on the City’s Website at: http://www.daytonohio.gov/bids.aspx

All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,

please complete, and submit your complete Vendor Application form. Forms must be on file with the City of Dayton

before any Purchase Order or contract can be awarded with your company.

Forms can be found on the City of Dayton’s website at: http://www.daytonohio.gov/781/Doing-Business-With-the-

City-of -Dayton

Submit one (1) signed PDF of bid to bids@daytonohio.gov with IFB number in “Subject” line. All supplemental

documentation shall be included with the submission.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.

A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has

been made.

All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to

this I.F.B.

Bids are to include all shipping costs to the point of delivery as indicated above.

The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).

Multi-year orders are valid only if funds are available in succeeding years.

State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any

brand names on our bid form are to establish quality levels and do not indicate preference.

The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in

the judgment of proper officials, is to the best interest of the City.

The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a

position to quote, advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone

bids or Fax bids.

BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations

Council, 371 W. Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before

an order or contract can be issued. Please complete and return promptly to the Human Relations Council.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. 26044JF

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

Hydrochloric Acid Solution with Inhibitor

➢ Price to remain firm for the period through June 30, 2027. Yes [ ] or No [ ]

➢ If no, for how long? _____________________________________________________

➢ Is pricing associated with any Cooperative Purchasing Program? YES [ ] NO [ ]

➢ IF YES, please provide name and contract number of the Cooperative Purchasing Program. __________________

_____________________________________________________________________________________

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period

(from July 1, 2027 through June 30, 2028) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________% Any provided request shall be accompanied by supporting documentation that clearly indicates a

detailed justification of the requested increase.

➢ Option to renew any resulting price agreement at the same rates, terms, and conditions for additional 12-month period

(from July 1, 2028 through June 28, 2029) at the City’s discretion?

Yes [ ] No [ ] If appropriate, state maximum percent of increase (based on pricing as of first year of bid) to retain this

option is _________% Any provided request shall be accompanied by supporting documentation that clearly indicates a

detailed justification of the requested increase.

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below with

your company’s bid response.

BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.

THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH

THE CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.

"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City’s Revised Code of General

Ordinances Section 35.70 through 35.74 regarding Living Wages." [ ] YES

[ ] NO

All delivery costs are included in this quotation

regardless of F.O.B. designation.

Cash Discount Allowed:______% 10th Proximo.

Leave blank if your terms are Net 30 Days.

Delivery must be made within 3 calendar

days after receipt of order. Can you do this?

YES ____ NO _____, If NO, how many days? ______

Prices quoted will remain firm for acceptance with-

in 90 calendar days after bid opening unless other-

wise stated.

Bidding Company_____________________________________

Address : ___________________________________________

___________________________________________________

City

State

Zip Code

Email address to send Purchase Order to:

____________________________________________________

____________________________________________________

(Please Print or Type) Name and Title

Signature: ___________________________________________

Phone No.__________________/FED. ID#_________________

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. 26044JF

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

DESCRIPTION

Hydrochloric Acid Solution with Inhibitor

SUSTAINABLE PROCUREMENT POLICY

The City of Dayton acknowledges its responsibility to reduce harm to human health and the environment while

fostering a vibrant community and economy. To help achieve these goals, the City has adopted an optional

sustainable procurement policy. The City further recognizes that the products and services the City buys have

inherent environmental and economic impacts and that the City should make procurement decisions that embody,

promote and encourage the City’s commitment to the environment and human health.

The City strongly encourages potential vendors to bring forward tested, emerging, innovative, and environmentally

preferable products and services that are best suited to the City’s environmental principles. This includes products

and services such as those with lower greenhouse gas emissions, high recycled content, without toxic substances,

those with high reusability or recyclability, those that reduce the consumption of virgin materials, and those with low

energy intensity.

As part of its environmental commitment, the City reserves the right to award a contract to the most responsive and

responsible bidder, which includes bids that bring forward products or services that help advance the City’s

environmental commitment. In addition, the City may request, though optional to the vendor, that vendors voluntarily

share environmental information related to the bid such as annual greenhouse gas emissions, energy consumption,

miles traveled, or other relevant data. This would help the City better understand the environmental impacts of its

procurement decisions.

The City will do this within its financial ability and affordability.

Our company offers sustainable products and pricing within this submitted proposal:

YES

NO

Our company offers comparable sustainable products not submitted in this proposal:

YES

NO

If YES, please consider submitting documentation and/or certifications to verify the products

environmental and economic impacts with your proposal.

BID TO THE CITY OF DAYTON, OHIO

DIVISION OF PROCUREMENT

E-MAIL TO: bids@daytonohio.gov

Date: ___________

Buyer: John Finley - john.finleyjr@daytonohio.gov

I.F.B. No. 26044JF

Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.

ITEM

NO.

QTY.

U/M

DESCRIPTION

UNIT

PRICE

Hydrochloric Acid Solution with Inhibitor

Bidder shall provide all product Summary and Specifications related to product(s) and Manufacturer’s Warranty listed below with

your company’s bid response.

1. 39.075

lb.

More or Less

Hydrochloric Acid Solution with Inhibitor

Solution 31.5% to 33.1% by weight

(See attached specifications)

$_______/lb

Mfr. & Brand Bid: _________________________________________________________________

Meets Specifications? Yes [ ] No [ ]

Sustainable Product (Preferred, not required)* : Yes _____ No _____

Exception(s) to Specifications? YES [ ] NO [ ] If YES, please explain:

Cancellation and Associated Fees Disclosure:

Bidders shall submit documentation identifying all potential fees and charges that may apply in the event of order cancellation,

truck return, material return, or other logistical issues. Bidders shall provide a detailed explanation, calculation method, and/or

flat fee for each charge to ensure transparency in how fees are determined. Failure to provide this documentation may result in

the bid being deemed non-responsive and disqualified at the City’s sole discretion. Any fee or charge assessed that was not

disclosed in the bidder’s submitted documentation shall not be payable by the City.

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

Additional Information:

Emergency Response Information:

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

On-call name/company name and phone number:

___________________________________________________________________________________________________________________

___________________________________________________________________________________________________________________

Certificate of Analysis (bid is required to include a copy of the certificate of Analysis):

Included: Yes _____ No ______

Bidding Company: ___________________________________________________

CITY OF DAYTON

DEPARTMENT OF WATER

Hydrochloric Acid Solution with Inhibitor

SPECIFICATIONS

May 2026

HYDROCHLORIC ACID, SOLUTIION (31.5% to 33.1% by weight) with Inhibitor

CITY OF DAYTON, OHIO

DEPARTMENT OF WATER, DIVISION OF WATER SUPPY AND TREATMENT

The City of Dayton OH’s (City) Division of Water Supply and Treatment is seeking bids for the purchase and delivery

of approximately 39,075 lbs per year of NSF 60 approved hydrochloric acid solution (31.5%, to 33.1% by weight) with

inhibitor, herein referred to as hydrochloric acid solution. The hydrochloric acid solution shall be ordered on an “as

needed” basis for use in the rehabilitation of city water production wells.

All bidders must submit proof of NSF 60 Certification and the most recent Safety Data Sheet (SDS) with their bid.

No additional costs or fees, including but not limited to, environmental disposal fees, pick-up or transportation fees,

fuel surcharges, equipment use, etc., shall be assessed or billed to the City by the successful proposer. All costs for

services specified in this IFB shall be included in prices proposed.

This bid shall be available to all City Departments/Divisions should the need arise.

EXCEPTIONS

Exceptions, variances or deviations to any specification shall be listed on a separate sheet and must be submitted

with your company’s bid. Any exceptions are to be a detailed description of any exceptions taken to the requirements

of this IFB, including the City Standard Terms and Conditions. Any other departures from the City’s IFB are to be

identified and failure to do so shall make the bid non-responsive.

All bids shall be expressed in dollars per pound ($ / lb.) of

Hydrochloric Acid, Solution (31.5% to 33.1% by weight) with Inhibitor

The bid price shall include all costs related to the requirements of this specification, as detailed under the various

headings herein. Freight charges, fuel surcharges, and driver time associated with shipment sampling in

determination of acceptance of the delivery, shall be included in the bid price. Hydrochloric Acid shall be

readily and dependably available at the bid price and shall meet or exceed the following qualitative specifications.

DIVISION OF WATER SUPPLY AND TREATMENT:

Quantities and delivery schedules are approximate and may be adjusted by the City of Dayton OH as necessary and may be

purchased on an “as needed” basis. Typical delivery will consist of eight (8), 55 Gal drums.

Product Description:

Hydrochloric Acid Inhibited is industrial grade Hydrochloric Acid, water, and corrosion inhibitors. It contains approximately

32% industrial-grade acid by weight. Hydrochloric Acid will rust any iron-containing metal quickly. Use of Inhibited

Hydrochloric Acid reduces the corrosive effects of the acid making it safe and effective for use in production well rehabilitation.

Commodity Codes

• NAICS 541519Other Computer Related Services

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