Project Information

Bid Title

RFQ: Baggage Carousel Replacement

Issuing Agency

Birmingham Airport Authority

Location

Alabama

Published Date

Jan 22, 2026

Closing Date

Feb 25, 2026

Government Level

State & Local

Status

Closed

Original Source

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Project Description

RFQ: Baggage Carousel Replacement (01/22/2026)

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Request for Qualifications (RFQ)

Engineering and Construction Administration Services

Terminal Inbound Baggage Carousel Replacement

Birmingham Airport Authority

January 2026

I. Introduction

A. Project Description

The Birmingham Airport Authority (BAA) is soliciting Statements of Qualifications (SOQ)

and Project Proposals from qualified architectural firms (firms) for the design, bidding,

and construction administration services associated with the proposed replacement of 4

existing domestic inbound baggage claim carousels and 1 Federal Inspection Services (FIS)

inbound baggage claim carousel within the terminal facility at BHM.

See Exhibit A for approximate project limits.

The selected firm shall be obligated to perform the necessary work through completion

of construction and the closeout process for the project. This project is anticipated to

receive an Airport Improvement Program (AIP) grant from the Federal Aviation

Administration (FAA). The selected firm will need to be familiar with the process and

required documentation associated with the AIP grant process. This includes, but is not

limited to, FAA grant assurances, FAA airport design and construction standards, ADA

design standards, state and local permitting requirements, as well as familiarization with

other FAA Orders, Advisory Circulars (AC), and the National Environmental Policy Act

(NEPA) process.

B. Project Background

Terminal Inbound Baggage Carousel Replacement

This project will provide design and construction administration services for the

replacement of 5 inbound baggage claim devices and their respective Baggage Handling

System (BHS) subsystems within the terminal facility at BHM.

All carousels proposed for replacement have met the end of their useful life, are

exhibiting signs of extreme wear, and need replacement to bring the associated facilities

into conformity with current standards, provide reliable service, and enhance the

experience for the flying community and their families.

Replacement of the inbound baggage claim carousels will need to achieve compliance

with Americans with Disabilities Act (ADA) standards, include energy efficient

technologies that reduce the overall power consumption of the associated systems, and

optimize the associated space for efficiency.

II. Scope of Services

A. Goals

i. To enter into a contract with the most qualified architectural firm for professional

services pertaining to the design and construction administration of the proposed

replacement of 5 (4 domestic and 1 FIS) inbound baggage claim carousels within

the terminal facility at BHM.

ii. To provide professional services to design, bid, and construct the proposed

project in FY 2026-2027.

iii. To issue bid-ready plans in early September 2026.

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B. Engineering Services

i. Design Phase: Complete project design including preparation of architectural

reports and recommendations, as well as, preparing detailed plans,

specifications, cost estimates, and project schedules (design and construction)

ii. Bidding and Negotiation Phase: Advertising and securing bids, administering, and

attending pre-bid conferences, analyzing bid results, negotiation for services,

furnishing recommendations for award, and preparation of contract documents

iii. Construction Phase: Consultation and guidance during construction, as well as

construction administration services

iv. Project Closeout Phase: Services rendered after the completion of the project

including final inspections and preventative maintenance

III. Submittal Requirements

A. Selection Process

This qualification-based selection process shall be in accordance with FAA Advisory

Circular 150/5100-14E, Architectural, Engineering, and Planning Consultant Services for

Airport Grant Projects.

Award of this project would not preclude the awarded firm from future planning,

environmental, design and/or construction services award with BAA. This applies to both

prime firms and subconsultants.

A Statement of Qualifications (SOQ) and Project Proposal will be solicited from all

interested firms. The SOQ will allow the opportunity to provide data relating to the

experience and qualifications of the interested firm as it relates to the proposed project.

The Project Proposal will include information to illustrate the firm’s category

understanding, approach, and project management / communication plan.

Firms may be interviewed. However, BAA reserves the right to select the highest ranked

consultant based solely upon submittals if sufficient information is included in the SOQ

and project proposals.

B. Statement of Qualifications / Project Proposal

Please submit five (5) hard copies and one (1) electronic copy of your SOQ and Project

Proposal submittal to the address below.

Contact:

Ed Seoane, VP of Purchasing

E-mail:

eseoane@flybhm.com

Address:

Birmingham Airport Authority Receiving Warehouse

5500 Airline Drive

Birmingham, AL 35212

Hard copies may be shipped via U.S. Postal Service or any other reputable courier service

(e.g., Federal Express, UPS, etc.). The electronic copy must be included with the hard

copies via a USB flash drive. Deliveries can also be made in-person to the BAA Office

located on the ground level of the Terminal Building (5900 Messer Airport Highway,

Birmingham AL 35212).

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All questions associated with this RFQ must be submitted in writing via e-mail to Ed

Seoane at eseoane@flybhm.com by the deadline identified for questions/clarifications

(see timeline). Questions related to the RFQ directed to any other BAA personnel may be

grounds for disqualification.

C. Statement of Qualifications / Project Proposal Format

Respondent’s SOQ and Project Proposal shall submitted together as one submittal no

longer than thirty (30) total pages of content (not including back / front cover, tabs /

dividers, cover letter, or table of contents). Each page must not be larger than 8.5” x 11”.

D. Statement of Qualifications Section Requirements

The SOQ portion of the submittal must include the following sections:

i.

Firm Overview and Capability to Perform All Aspects of the Project: Detail the

overall structure of the firm and any unique operating characteristics that may

enhance the project’s overall success. This should include but is not limited to:

information such as relevant services provided by firm, office locations, and total

number of employees providing relevant services.

ii.

Recent Company Experience in Relevant Projects: Discuss relevant services

completed at other comparable airports within the past five (5) years. This should

include, but is not limited to: project location, start and completion date,

description, outcome, quality, and applicability to BAA’s proposed project.

Identify the firm’s role as either a prime or subconsultant and specific

contribution to the project. A point of contact for the project’s sponsor must also

be included. References may be contacted, as necessary.

iii. Personnel Qualifications: Discuss the professional qualifications and relevant

experience for key members of the project team (including sub consultants).

Include how specific team members will contribute to the project’s overall

success. Provide organizational chart depicting project manager, deputy project

manager, and other project team members in their respective roles. Workload

of project manager must also be identified.

iv. Project Partners: Discuss any subconsultants intended to be included on the

project team, if any. Detail their expected contribution to the project and, if

applicable, number of projects the prime consultant and subconsultant have

previously completed or are nearing completion.

E. Project Proposal Section Requirements

The Project Proposal portion of the submittal must include the following sections:

i.

Project Approach: Discuss the Scope of Services and how the firm will provide the

desired services. Identify any potential challenges the firm anticipates during the

project. Identify and mitigate elements, if any, to minimize effects on airport

users and operations for the duration of desired sustainability studies.

ii. Project Management / Communication Plan: Discuss any relevant information

which would detail how the firm would manage the project process including, but

not limited to, scope of work development, budget, and methodology of baseline

analysis. Prepare a proposed project schedule including major tasks and target

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completion dates. Additionally, identify the firm’s plan for communication

throughout the project to BAA.

F. Statement of Qualifications / Project Proposal Evaluation Criteria

SOQs and Project Proposals will be evaluated and scored on a scale of 0 (lowest) to 100

(highest). In the event SOQs and Project Proposals are not considered sufficient to

determine the highest ranked firms for either project, interviews will be conducted with

up to the three (3) highest ranked firms. Additional interview scoring criteria will be

provided in advance of the interview date, if necessary. Each criterion and its portion of

the maximum scoring value is listed below: Each criterion and its portion of the maximum

scoring value is listed below:

• Firm’s capability to perform all aspects of the project

20/100

• Firm’s recent experience in relevant projects

15/100

• Firm’s demonstration of personnel qualifications

10/100

• Firm’s proposed approach to the project

30/100

• Firm’s proposed project management plan

15/100

• Firm’s proposed communication plan

10/100

G. Tentative RFQ Timeline

All deadlines are by 2:00 P.M. Central Time on each respective date. Any late submittals

will not be accepted and immediately returned. There will be no deadline extensions in

the event of inclement weather delays.

RFQ Posted

Pre-Submittal Meeting

Deadline for SOQ Questions/Clarifications

SOQ Deadline

Potential Recommendation to Award

Thursday, January 22nd, 2026

Wednesday, February 4th, 2026, at 2pm

Central

Thursday, February 12th, 2026, at 2pm

Central

Wednesday, February 25th, 2026, at 2pm

Central

March – April 2026

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