Project Information

Bid Title

Janitorial Services

Issuing Agency

State Government of North Carolina

Location

North Carolina

Published Date

Apr 28, 2026

Closing Date

May 14, 2026

Government Level

State & Local

Status

Closed

Ref. #

148-MAINT-056

Original Source

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Bid Inquiries

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Bid Documents

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Project Description

Solicitation Number:	148-MAINT-056
Project Title:	Janitorial Services
Description:	Janitorial Services
Opening Date:	5/14/2026 2:00 PM
Posted Date:	4/29/2026
Status:	Open
Department:	ASHEVILLE CITY SCHOOLS

Solicitation Number * 148-MAINT-056	Department ASHEVILLE CITY SCHOOLS	Status Reason Open
Opening Date 2026-05-14T14:00:00.0000000	Posted Date * 2026-04-28T15:48:42.0000000Z	Primary Commodity Code Cleaning and janitorial services
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Chris Pohlman
Description Janitorial Services

Attachment Preview

S​ TATE OF NORTH CAROLINA/ASHEVILLE CITY SCHOOLS​

​REQUEST FOR PROPOSALS​

#​ 148-MAINT-056​

​PROJECT:​

​USING AGENCY:

J​ anitorial Services PROJECT​

Asheville City Schools​

​ISSUE DATE: 4/28/2026​

P​ roposals​ ​subject​ t​o​ t​he​ ​conditions​ m​ ade​ ​a​ ​part​ h​ ereof​ ​will​ ​be​ r​eceived​ u​ ntil​ ​2:00​ ​pm,​M​ ay​​14,​2​ 026,​​f​or​f​urnishing​​all​

l​abor, materials, equipment, and services incidental and implied, for completion of the project described herein.​

T​ HE PROCUREMENT PROCESS​

​The following is a general description of the process by which a firm will be selected to provide services.​

1​ .​

​Request for Proposals is issued to prospective contractors.​

2​ .​

​Site​ V​ isits​ ​may​ ​be​ s​ cheduled​ b​ y​ c​ ontacting​​Tim​S​ helton,​​ACS​​Maintenance​D​ irector,​​at​(​828)​​713-6430.​

​While​ n​ ot​ r​equired,​ ​it​ i​s​ ​highly​ r​ecommended​ t​hat​​all​​contractors​f​amiliarize​t​hemselves​w​ ith​​the​p​ roject.​

P​ roposer is responsible for measuring actual square footage.​

3​ .​

T​ he deadline for written questions is three (3) days prior to the due date.​

C​ hris Pohlman, Purchasing Specialist​

P​ hone: 828-350-6101​

E​ mail:​​chris.pohlman@acsgmail.net​

4​ .​

A​ ll​​Proposals​​must​​be​​received​​by​t​he​​Purchasing​​Specialist​​not​​later​t​han​​the​​due​​date​a​ nd​​time​s​ pecified​

​above,​a​ t​​which​​point​a​ ll​p​ roposals​w​ ill​​be​i​mmediately​t​hereafter​​opened.​​Attendance​​by​​Proposers​a​ t​​the​

P​ ublic Opening is not required. Tabulations and award information may be obtained by written request.​

a​ .​ ​All​ ​submitted​ ​Proposals​ ​must​ ​include​ ​one​ ​(1)​ ​original​ ​and​​five​(​5)​​copies​​of​​the​​Proposal,​​for​​a​t​otal​

c​ ount​ ​of​ ​SIX​ ​(6).​ A​ ll​ ​Proposals​ ​must​ b​ e​ ​fully​ s​ ealed​ a​ nd​ r​eference​ R​ FP#​ ​148-MAINT-056​ ​on​ ​the​

​outside​ ​of​ t​he​ ​package.​ ​Emailed​ p​ roposal​ s​ ubmissions​ w​ ill​ ​NOT​ ​be​ a​ ccepted.​ A​ ll​ s​ ealed​ ​proposals​

​should be clearly labeled with the following:​

​Asheville City Schools​

​Attn: 148-MAINT-056​

​c/o Chris Pohlman​

​85 Mountain Street​

​Asheville, NC 28801​

​b.​ P​ roposal​ ​Forms​ ​must​ ​be​ ​signed​ ​and​ d​ ated​ ​by​ a​ n​ ​official​ a​ uthorized​ ​to​ ​bind​ t​he​ ​firm.​ U​ nsigned​

p​ roposals will not be considered.​

5​ .​

​Proposals​ ​will​ b​ e​ ​evaluated​​according​t​o​​Experience​a​ nd​Q​ ualifications;​T​ echnical​​Approach​a​ nd​​Scope;​

S​ afety​​and​​Personnel;​C​ ost​​and​V​ alue;​R​ eferences​​and​​Reliability.​​Award​o​ f​​a​c​ ontract​​to​o​ ne​​offeror​d​ oes​

​not​​mean​t​hat​t​he​​other​​proposals​l​acked​m​ erit,​​but​​that,​a​ ll​​factors​​considered,​t​he​s​ elected​​proposal​​was​

​deemed most advantageous to ACS.​

​6.​

A​ sheville​C​ ity​​Schools​r​eserves​​the​r​ight​t​o​r​eject​a​ ll​​offers​w​ hen​​such​r​ejection​i​s​d​ eemed​t​o​​be​i​n​​the​b​ est​

i​nterest of ACS.​

A​ sheville City Schools RFP# 148-MAINT-056:​

J​anitorial Services PROJECT​

P​ age​​1​o​ f​9​ ​

(​NOTE: THE PROPOSAL FORM MUST BE FULLY EXECUTED AND RETURNED FOR CONSIDERATION)​

​PROPOSAL FORM​

#​ 148-MAINT-056​

J​ anitorial Services PROJECT​

D​ UE DATE: May 14, 2026 at 2:00 pm​

T​ he​ ​undersigned​ ​having​ ​carefully​ ​read​ a​ nd​ c​ onsidered​ t​he​ ​terms​ a​ nd​ c​ onditions​o​ f​t​he​​Contract​​Documents​​for​t​he​

J​ anitorial​S​ ervices​​PROJECT​f​or​​Asheville​C​ ity​S​ chools,​N​ orth​C​ arolina,​​does​​hereby​o​ ffer​t​o​​perform​s​ uch​​services​o​ n​

b​ ehalf​o​ f​​the​D​ istrict,​o​ f​​the​t​ype​​and​​quality​a​ nd​i​n​​the​​manner​d​ escribed,​a​ nd​​subject​​to​a​ nd​​in​​accordance​​with​​the​

t​erms and conditions set forth in the Contract Documents at the rates on the Proposal Forms hereinafter set forth.​

​Proposer: ________________________________________________________________________________________​

A​ ddress: _______________________________________________________________________________________​

​City/State/Zip: ___________________________________________________ Phone: __________________________​

​MBE Status: ___________________ Fax: ______________________ Email: _________________________________​

N​ umber of Years in Business:​

_​ ____________________​

​Number of Years Experience in similar projects:​ _​ ____________________​

R​ equired​: Staffing Plan, including number of personnel​​assigned and supervisor structure.​

(​Please attach extra sheets as needed).​

​Required​: Service Plan, including detailed description​o​ f how services will be delivered.​

(​Please attach extra sheets as needed).​

​Required​: At least three (3) references for similar​​projects.​

(​Please attach extra sheets as needed).​

​$_______________​ ​Monthly Cost for Janitorial Services at Asheville High School.​

​$_______________​ ​Hourly Cost for Additional Janitorial Services, as needed.​

​Therefore,​​in​​compliance​​with​​this​R​ equest​​for​P​ roposals,​a​ nd​s​ ubject​t​o​​all​​conditions​h​ erein,​​the​u​ ndersigned​o​ ffers​​and​

​agrees, if this proposal is accepted, to furnish the subject services for a cost not to exceed:​

​By: (Signature) ___________________________________________________ Date: _________________________​

​Printed Name ____________________________________________ Title: __________________________________​

​END OF PROPOSAL FORM​

A​ sheville City Schools RFP# 148-MAINT-056:​

J​anitorial Services PROJECT​

P​ age​​2​​of​9​ ​

​1.​ P​ URPOSE​

​The​ ​purpose​ o​ f​ t​his​ ​solicitation​ i​s​ t​o​ ​request​ ​proposals​ ​for​ ​janitorial​ s​ ervices​ w​ ithin​ ​Asheville​ C​ ity​ ​Schools​

(​“ACS”), as per the specifications described herein.​

​2.​ S​ COPE OF WORK​

​Contractor​ ​will​ p​ rovide​ ​janitorial​ ​associates​ ​at​A​ sheville​H​ igh​​School,​l​ocated​​at​​419​M​ cDowell​S​ t,​A​ sheville,​

N​ C 28803, for a total of 96 hours per day, to provide janitorial services as directed by AHS administration.​

A​ ​​lead​j​anitorial​​associate​w​ ill​b​ e​o​ n​s​ ite​f​or​e​ vening​​and​​night​​shifts,​​beginning​a​ t​4​ :00​p​ m.​T​ he​​lead​​janitorial​

a​ ssociate​ ​would​ ​manage​ ​those​ ​on​ s​ hift​​but​a​ lso​​assist​w​ ith​​deeper​​cleaning​w​ hile​b​ uildings​​are​v​ acant.​​The​

l​ead janitorial associate should be included in the 96 hours per day.​

​A​ c​ ampus​ m​ ap​ ​of​ ​Asheville​ ​High​S​ chool​i​s​​included​​as​​Attachment​A​ ​t​o​t​his​​solicitation.​​Areas​​that​​apply​​to​

​this solicitation are indicated in yellow on Attachment A.​

​Cleaning supplies and equipment will be provided by ACS.​

​Scope of Work also to include the following tasks at the following frequencies:​

A​ ll Classrooms, Offices, Auxiliary Gyms, Media Center,and Common Areas Daily:​

​●​ ​Move​ ​furniture​ ​and​ ​paper​ ​(as​ r​equested),​ r​espond​ t​o​ r​eports​ o​ f​ ​sick​ s​ tudents​ i​n​

c​ lassrooms and busses, spills, and other pop up emergencies (7am-4pm)​

●​ ​ ​Empty trash and clean receptacles (7am-4pm and again after 4pm)​

​●​ S​ pot clean desk tops​

​●​ ​Dust all surfaces​

●​ ​ ​Spot clean walls​

​●​ ​Dust mop/spot mop hard floors​

​●​ V​ acuum carpet​

●​ ​ C​ lean door glass and mirrors as well as doorknobs​

A​ ll Classrooms and the 2nd floor of the G Building Weekly:​

​●​ ​Damp mop floors and clean base boards​

●​ ​ C​ lean all horizontal surfaces and desks with disinfectant for germ control​

●​ ​ ​High dusting/blinds​

●​ ​ ​Spot clean carpet​

​●​ ​Classrooms may be done on rotation as long as they are done weekly​

A​ ll Restrooms Daily:​

​●​ ​Empty trash and all receptacles​

​●​ ​Disinfect and clean all sinks, railings, stalls, walls, and other hard surfaces​

​●​ ​Disinfect and clean all urinals and commodes​

​●​ ​Clean all mirrors​

​●​ ​Clean all stainless steel and dispensers with disinfectant​

●​ ​ ​Clean and remove graffiti marks as needed​

●​ ​ ​Sweep floors​

​●​ ​Kaivac water vacuum daily (ACS provides water vacuum)​

​●​ ​Clean doors and doorknobs​

A​ ll Restrooms Weekly:​

●​ ​ C​ lean grout​

●​ ​ P​ erform high dusting​

A​ ll Hallways Daily:​

​●​ D​ ust mop hallways​

​Asheville City Schools RFP# 148-MAINT-056:​

J​anitorial Services PROJECT​

​Page​​3​o​ f​​9​

​●​ M​ op hallways​

●​ ​ C​ lean all horizontal surfaces​

●​ ​ D​ isinfect and clean all drinking fountains​

●​ ​ S​ pot clean door as needed​

●​ ​ C​ lean graffiti as needed​

A​ ll Hallways Twice Weekly:​

●​ ​ B​ uff floors​

​●​ C​ lean with auto scrubber (ACS provides auto scrubber)​

●​ ​ ​Dust mop floors after buffing​

​Cafeteria:​

●​ ​ ​Damp mop daily and dust all areas​

​●​ ​Buff twice per week​

●​ ​ ​Clean restrooms​

​●​ C​ lean glass​

​●​ R​ emove trash during breakfast and lunch​

●​ ​ W​ ipe tables between lunches​

●​ ​ S​ weep floor during and after lunches​

O​ utside Grounds Daily (Max 10 ft from bldg.):​

●​ ​ T​ rash pickup (7am-4pm and again after 4pm)-10514.06​

●​ ​ B​ low leaves off sidewalks​

​Auditorium​a​ nd​​Balcony​​at​​least​w​ eekly,​​or​​more​f​requently​​if​n​ ecessary​b​ ased​o​ n​s​ cheduled​​events.​

(​See Events Calendar section for more information.)​

​●​ T​ rash pickup​

​●​ V​ acuuming​

​●​ S​ weep stageside stairwell​

​3.​ S​ UMMER CLEANING TASKS​

​Scope of Work also to include the following tasks during summer months when school is not in session:​

​●​ ​Strip and re-finish all halls and common areas​

​●​ C​ lean and re-finish all classrooms​

●​ ​ ​Perform daily cleaning of all classrooms​

​●​ S​ crub and clean all bathroom floors​

​●​ ​Perform detailed cleaning of bathrooms​

​●​ M​ ove furniture as needed in order to accomplish cleaning tasks​

●​ ​ S​ hampoo carpeted areas that are within the contract​

●​ ​ ​Deep clean all thresholds​

I​f Summer School is in session, then the normal daily cleaning schedule should be followed.​

4​ .​ A​ DDITIONAL SERVICES AS NEEDED​

C​ ontractor will provide an hourly rate for additional janitorial services as needed.​

​5.​ ​EVENTS CALENDAR​

A​ CS​w​ ill​​maintain​​and​p​ rovide​​a​​monthly​​calendar​​of​​events​o​ ne​​week​​in​a​ dvance.​C​ ontractor​w​ ill​u​ se​​this​t​o​

​plan their cleaning schedule accordingly.​

​Asheville City Schools RFP# 148-MAINT-056:​

​Janitorial Services PROJECT​

​Page​4​ ​o​ f​9​ ​

​6.​ S​ ITE VISIT​

S​ ite​​Visits​​may​b​ e​s​ cheduled​​by​c​ ontacting​​Tim​S​ helton,​A​ CS​M​ aintenance​​Director,​a​ t​​(828)​​713-6430.​​While​

​not required, it is highly recommended that all contractors familiarize themselves with the campus.​

7​ .​ T​ ERM OF AGREEMENT​

​The​ ​contract​ t​erm​ ​will​ b​ egin​o​ n​​or​a​ pproximately​​July​1​ ,​​2026​a​ nd​e​ nd​o​ n​​June​​30,​2​ 027,​​with​a​ n​o​ ption​​for​

a​ nnual renewal upon mutual written consent.​

8​ .​ ​MONTHLY BILLING​

A​ CS will require all invoices received to include a monthly detail of hours worked by person and day.​

9​ .​ E​ VALUATION CRITERIA​

T​ he​e​ valuators​w​ ill​c​ onsider​h​ ow​w​ ell​​each​p​ roposed​​solution​​meets​t​he​n​ eeds​​of​​ACS.​ I​t​i​s​i​mportant​​that​t​he​

r​esponses​​be​c​ lear,​​concise,​a​ nd​c​ omplete​s​ o​​that​t​he​e​ valuators​c​ an​a​ dequately​​understand​​all​​aspects​​of​​the​

p​ roposal.​

A​ lthough​p​ rice​w​ ill​​be​a​ n​​important​f​actor​​in​o​ ur​​decision,​A​ CS​​will​u​ se​t​he​c​ riteria​i​dentified​i​n​t​he​t​able​b​ elow​

t​o fully evaluate the value of each proposal.​

C​ riteria​

​Description​

​Possible Points​

​Experience and​

P​ roven track record in K-12 environments; specialized​

6​ ​

Q​ ualifications​

​experience with high school facilities; company longevity and​

​stability.​

​Technical Approach​ D​ etailed plan for daily, weekly, and deep cleaning tasks.​

4​ ​

a​ nd Scope​

S​ afety and Personnel​ C​ omprehensive background checks for all staff; documented​

5​ ​

t​raining on biohazard handling and OSHA standards; low​

​employee turnover rates.​

C​ ost and Value​

​Transparent pricing structure with no hidden fees; overall value​

8​ ​

r​elative to the depth of services offered.​

​References and​

​Positive testimonials from other North Carolina or regional​

​2​

​Reliability​

​school districts; proven responsiveness to emergency or​

“​on-call” needs​

​Total Possible Points​

2​ 5​

​10.​ ​PROPOSAL REQUIREMENTS​

P​ roposals must include the following information:​

​Company Information:​

​●​ ​Name, address, and contact information,​

●​ ​ N​ umber of years in business, and​

​Asheville City Schools RFP# 148-MAINT-056:​

​Janitorial Services PROJECT​

P​ age​​5​​of​9​ ​

Commodity Codes

• NAICS 561720Janitorial Services

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